Privacy Act: [A0621-1 TAPC]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..A0600 USAREUR

   #....System name: 

       USAREUR Community Automation System (UCAS).
     System location: 
       United States Army Europe and Seventh Army, APO AE 09014-0100, 
   and each United States Army Europe Community. Official mailing 
   addresses are published as an appendix to the Army's compilation of 
   systems of records notices.
     Categories of individuals covered by the system: 
       U.S. Army Europe (USAREUR) and Seventh Army military and civilian 
   members and their dependents.
     Categories of records in the system: 
       Name, Social Security Number, command and unit of assignment, 
   military occupational skill, sex, date of birth, date eligible to 
   return from overseas, basic active service date, pay entry basic 
   date, expiration term of service, date of rank, rank/grade, promotion 
   status, citizenship, marital status, spouse's Social Security Number 
   (For military spouse), insurance and beneficiary data for Department 
   of Defense Form 93 (Record of Emergency Data) and Department of 
   Veterans Affairs Form 29-8286 (Serviceman's Group Life Insurance 
   Election) completion in an automated format (DD Form 93-E and SGLV 
   Form 8286-E), address, work and home telephone numbers, type of tour, 
   dependent status and relationships, marriage data, type and date of 
   cost of living allowance, port call date, departure date and order 
   number, exceptional family member status, household goods/hold 
   baggage, vehicle-shipment dates/destinations/weights.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8, 
   Military Personnel Management; and E.O. 9397 (SSN).
   Purpose(s): 
       The primary purpose of UCAS is to provide a central database 
   containing all information required to in-process or out-process 
   individuals within a USAREUR community. This data base is shared 
   among five community work centers that need information on arriving 
   and departing personnel. These work centers, the Central Processing 
   Facility, Personnel Services Company, Finance Office, Housing Office 
   and the Transportation Office, have access to certain portions of the 
   UCAS data base. Data base information updates made by each work 
   center are shared by all work centers that need the information. The 
   centralized data base reduces in-processing and out-processing time 
   since individuals no longer need to furnish the same information at 
   each work centers.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD 
   ``Blanket Routine Uses'' set forth at the beginning of the Army's 
   compilation of systems of records notices also apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Electronic storage media and computer printouts.
     Retrievability: 
       By Social Security Number, name, or other individual or group 
   identifier.
     Safeguards: 
       Physical security devices, computer hardware and software 
   security features, and personnel clearances for individuals working 
   with the system. Automated media and equipment are protected by 
   controlled access to computer rooms.
     Retention and disposal: 
       Disposition pending (until NARA disposition is approved, treat as 
   permanent).
     System manager(s) and address: 
       Commander, 2d Signal Brigade, USAREUR Community Automation System 
   Project Manager, Unit 29227, APO AE 09024-0100.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, 2d Signal Brigade, USAREUR Community 
   Automation System Project Manager, Unit 29227, APO AE 09024-0100.
       Individuals should provide sufficient details to permit locating 
   pertinent records, such as full name, Social Security Number, and 
   current address. Request must be signed by individual.
     Record access procedures: 
       Individuals seeking access to records themselves contained in 
   this record about system should address written inquiries to the 
   Commander, 2d Signal Brigade, USAREUR Community Automation System 
   Project Manager, Unit 29227, APO AE 09024-0100.
       Individual should provide sufficient details to permit locating 
   pertinent records, such as full name, Social Security Number, and 
   current address. Request must be signed by individual.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; Army records, reports and other official 
   documents; Army Standard Automated Management Information Systems.
     Exemptions claimed for the system:
       None.

   #..A0600-8ARPC

   #....System name: 

       Individual Ready, Standby, and Retired Reserve Personnel 
   Information System.
     System location: 
       U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. 
   Louis, MO 63132-5200.
     Categories of individuals covered by the system: 
       Members of the U.S. Army Reserve and assigned to a Reserve unit 
   and not serving on extended active duty in an entitled reserve 
   status.
     Categories of records in the system: 
       Personal and military status and qualifications data.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O. 
   9397 (SSN).
   Purpose(s): 
       To maintain personnel data on members assigned to individual 
   ready, standby, and retired Army Reserves; to select and order 
   individuals to military active duty training, to identify personnel 
   for promotion; to determine those not qualified for retention in the 
   reserve forces; to issue annual statement of retirement credits; to 
   select qualified members for potential assignment to active Army 
   units and reserve component units in the event of mobilization.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Computer magnetic tapes and discs.
     Retrievability: 
       By Social Security Number.
     Safeguards: 
       Records are located in secured building; access requires an ID 
   badge and is limited to individuals having official need therefor.
     Retention and disposal: 
       Records are maintained for 7 months after individual completes 
   statutory or contractual reserve commitment.
     System manager(s) and address: 
       Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 
   9700 Page Boulevard, St. Louis, MO 63132-5200.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Reserve Personnel Center, ATTN: 
   ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO 63132-5200.
       For verification purposes, individual should provide full name, 
   Social Security Number, current address and telephone number, and 
   signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700 
   Page Boulevard, St. Louis, MO 63132-5200.
       For verification purposes, individual should provide full name, 
   Social Security Number, current address and telephone number, and 
   signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the Official Military Personnel File and the Military 
   Personnel Records Jacket.
     Exemptions claimed for the system:
       None.

   #..A0600-8 USFK

   #....System name: 

       Command Unique Personnel Information Data System (CUPIDS).
     System location: 
       Headquarters, U.S. Forces, Korea/Eighth U.S. Army, APO AP 96205-
   0010.
     Categories of individuals covered by the system: 
       Members of U.S. Forces, Korea and Eighth U.S. Army, their 
   dependents, U.S. Embassy employees, contract personnel, technical 
   representatives, and individuals who are assigned to or under the 
   jurisdiction or administrative control of the U.S. Army who make 
   purchases of controlled items from authorized resale activities in 
   Korea.
     Categories of records in the system: 
       Individual's name, Social Security Number, date and place of 
   birth, sex, citizenship, date arrived in and previous tours in the 
   Republic of Korea, rotation date, service component, pay grade/
   position, marital status, dependency status, selected skill 
   specialties; sales slips and control sheets used in sales of 
   controlled items by U.S. Forces; overspending/over purchase printouts 
   produced by central computer facilities.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Status of Forces 
   Agreement, United States of America and the Republic of Korea; and 
   E.O. 9397 (SSN).
   Purpose(s): 
       Information is used for personnel management, strength 
   accounting, manpower management, and contingency planning and 
   operations; to assist commanders and U.S. Armed Forces investigative 
   agents in monitoring purchases of controlled items; to produce ration 
   control plates for authorized users; to maintain record of selected 
   controlled items purchases at retail facilities and suspected 
   violators of the system; and to comply with Joint Service black-
   market monitoring control policy.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Information 
   required for noncombatant evacuating planning and statistical studies 
   by U.S. Forces Korea; to provide a source document for production of 
   ration control plate. The DoD ``Blanket Routine Uses'' set forth at 
   the beginning of the Army's compilation of systems of records notices 
   also apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Electronic storage media, microfiche, and computer/paper 
   printouts.
     Retrievability: 
       By surname of noncombatants; by Social Security Number of all 
   others.
     Safeguards: 
       Records are accessible only to authorized personnel. During non-
   duty hours, the facility is locked and secured.
     Retention and disposal: 
       Disposition pending (until NARA disposition is approved, treat as 
   permanent).
     System manager(s) and address: 
       Commander, U.S. Forces Korea/Eighth U.S. Army, APO AP 96205-0010.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Forces Korea/Eighth U.S. Army, APO 
   AP 96205-0010.
       Individual should provide the full name, Social Security Number, 
   and military status or other information verifiable from the record 
   itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Forces Korea/Eighth U.S. Army, APO AP 96205-0010.
       Individual should provide the full name, Social Security Number, 
   and military status or other information verifiable from the record 
   itself.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; Army records and reports.
     Exemptions claimed for the system:
       None.

   #..A0600-8aDAPE

   #....System name: 

       Major Command Military Personnel Management Reporting System.
     System location: 
       Decentralized to each major Army command. Official mailing 
   addresses are published as an appendix to the Army's compilation of 
   record systems notices.
     Categories of individuals covered by the system: 
       Active duty commissioned officers, warrant officers and enlisted 
   personnel assigned or projected for assignment to the major command.
     Categories of records in the system: 
       Name, Social Security Number, sex, race; marital status and 
   dependents; physical category code; component; expiration of term of 
   service; additional pay; date of rank; annual efficiency index; last 
   overseas short tour, procurement actions; unit identification code; 
   Department of Army location, assignment and status codes; permanent 
   change of station date; date joined/departed current command; gaining 
   unit, location, assignment and status codes; reporting date; date 
   returned from overseas; previous unit identification code, assignment 
   and type transfer strength; primary and secondary military 
   occupational specialties (MOS), secondary MOS evaluation score; duty 
   MOS; away without leave data; date agreements and related documents 
   forms, and correspondence.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-6, 
   Personnel Accounting and Strength Reporting; Army Regulation 600-8, 
   Military Personnel Management; and E.O. 9397 (SSN).
   Purpose(s): 
       This system extracts data from Officer and Enlisted Personnel 

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