Home > 1997 Privacy Act Documents > Privacy Act: [A0710-2dDALO] Personal Clothing Record Files....

Privacy Act: [A0710-2dDALO] Personal Clothing Record Files....


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   system to `consumer reporting agencies' as defined in the Fair Credit 
   Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection 
   Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders and card files.
     Retrievability: 
       By applicant's surname.
     Safeguards: 
       Information in these records is accessible only by Army Emergency 
   Relief Officer and staff.
     Retention and disposal: 
       Records are active until loan is repaid or determined 
   uncollectible and for 2 years thereafter in the Army Emergency Relief 
   Office; transferred to the records holding area for 1 additional 
   year, following which they are destroyed.
     System manager(s) and address: 
       Commander, U.S. Army Community and Family Support Center, 2461 
   Eisenhower Avenue, Alexandria, VA 22331-0301.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Army Emergency Relief Offices at installations.
       Individual should provide full name, rank, Social Security 
   Number, military status, date and place where last Army Emergency 
   loan was obtained, current military or dependent ID card, and 
   signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the Army 
   Emergency Relief Office which is believed to have pertinent 
   information.
       Individual should provide full name, rank, Social Security 
   Number, military status, date and place where last Army Emergency 
   loan was obtained, current military or dependent ID card, and 
   signature.
     Contesting record procedures: 
       The Army's rules for access to records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; records of Army Emergency Relief Offices.
     Exemptions claimed for the system:
       None.

   #..A1105CE

   #....System name: Recreational Use and Expenditure Survey on or 
      Adjacent to Navigable Waters.

     System location: 
       Office of the Chief of Engineers, Headquarters, Department of the 
   Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000 and the 
   Engineer Division and District Offices. Official mailing addresses 
   are published as an appendix to the Army's compilation of systems of 
   records notices.
     Categories of individuals covered by the system: 
       Voluntary participants in recreational use and expenditure 
   surveys on or adjacent to navigable waters.
     Categories of records in the system: 
       Individual's name, address, telephone number, county, survey ID, 
   recreation activities, quantities of and expenditures for durable 
   goods such as boating, fishing, hunting, and camping equipment, and 
   ancillary support facilities such as boat lifts; expenditures for 
   nondurable goods such as food, lodging, fishing, boating, hunting 
   services and other expenses.
     Authority for maintenance of the system: 
       16 U.S.C. 460d, 33 U.S.C. 652 and 42 U.S.C. 1962.
   Purpose(s): 
       To identify and evaluate recreation use and expenditures for 
   impact assessment in environmental assessments, and environmental 
   impact statements. Evaluations will be made for both existing and 
   proposed projects.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' published at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file cabinets and on magnetic tape or optical 
   systems.
     Retrievability: 
       Records are retrieved by response number or by the participant's 
   name.
     Safeguards: 
       Records are maintained in areas accessible only to authorized 
   persons having official need therefor. Records are housed in 
   buildings protected by security guards or locked when not in use. 
   Information in automated media is further protected by physical 
   security devices: Access to or update of information in the system is 
   protected through a system of passwords thereby preserving integrity 
   of data.
     Retention and disposal: 
       Records are destroyed two years after termination of the study.
     System manager(s) and address: 
       Office of the Chief of Engineers, Headquarters, Department of the 
   Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000. 
   Official mailing addresses are published as an appendix to the Army's 
   compilation of systems of records notices.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the Office of the Chief of Engineers, Headquarters, 
   Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 
   20314-1000.
       Individual must provide full name, present address and telephone 
   number, response number, specifics concerning the type of survey, if 
   known, and the request must be signed.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should write to the Office of the Chief of 
   Engineers, Headquarters, Department of the Army, 20 Massachusetts 
   Avenue, NW, Washington, DC 20314-1000.
       Individual must provide full name, present address and telephone 
   number, response number, specifics concerning the type of survey, if 
   known, and the request must be signed.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   the Army Regulation 340-21; 32 CFR part 505; or may be obtained from 
   the system manager.
     Record source categories: 
       Information is obtained from the individual and Army records and/
   or reports.
     Exemptions claimed for the system:
       None.

   #..A1130-2-442CE

   #....System name: 

       Corps of Engineers Civilian Uniform Record Files.
     System location: 
       U.S. Army Corps of Engineers District Commands, Water Resources 
   Development Projects and uniform contractors. Segments of this system 
   are also maintained at Engineer Divisions and Corps of Engineers 
   Headquarters. Official mailing addresses are published as an appendix 
   to the Army's compilation of systems of records notices, or may be 
   obtained from the system manager.
     Categories of individuals covered by the system: 
       Corps of Engineers' personnel required to wear uniforms, 
   including Natural Resources Management, Lock and Dam and Floating 
   Plant personnel.
     Categories of records in the system: 
       Records relating to personal clothing; name, account number, sex, 
   project location, weight, height, clothing measurements, length of 
   employment and type of uniform (ENG Form 4891-R and uniform 
   contractor's order forms).
     Authority for maintenance of the system: 
       5 U.S.C. 5901-5903; Engineer Regulations 1130-2-442, 670-2-2, and 
   670-2-3; and E.O. 9397.
   Purpose(s): 
       To facilitate ordering, and to reflect accountability for 
   civilian uniforms issued to the Corps of Engineers' Natural Resources 
   Management, Lock and Dam and Floating Plant personnel.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices, apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Paper records in file folders; magnetic tapes/discs.
     Retrievability: 
       By name and account number in conjunction with, project location, 
   length of employment and type of uniform.
     Safeguards: 
       Records are maintained in locked buildings, offices and files. 
   Most buildings are also protected by security guards. Access to the 
   system is limited to authorized Corps of Engineers personnel and 
   uniform contractors who have a need therefor in the performance of 
   their official duties.
     Retention and disposal: 
       Files are destroyed one year after separation of employee.
     System manager(s) and address: 
       Chief of Engineers, Headquarters U.S. Army Corps of Engineers, 
   ATTN: CECW-OD, 20 Massachusetts Avenue, NW, Washington, DC 20314-
   1000.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief of Engineers, ATTN: CECW-OD, U.S. Army Corps 
   of Engineers, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
       Individual must provide full name, current address and telephone 
   number, account number (last four digits of their Social Security 
   Number), project location and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief of Engineers, U.S. Army Corps of Engineers, ATTN: CECW-OD, 20 
   Massachusetts Avenue, NW, Washington, DC 20314-1000.
       Individual must provide full name, current address and telephone 
   number, account number (last four digits of their Social Security 
   Number), project location and signature.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Department of the Army Regulation 340-21; 32 CFR part 505; or may be 
   obtained from the system manager.
     Record source categories: 
       From the individual.
     Exemptions claimed for the system:
       None.

   #..A1145aCE

   #....System name: Reservoir Permit Files.

     System location: 
       Army Corps of Engineers Project Offices. Addresses may be 
   obtained from the Chief of Engineers, Headquarters, Department of the 
   Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
     Categories of individuals covered by the system: 
       Applicants for permits, permittees, and persons having done 
   unauthorized work at Corps of Engineers water resource development 
   projects.
     Categories of records in the system: 
       Applications for permits, permits and letters of comment from the 
   general public.
     Authority for maintenance of the system: 
       16 U.S.C. 460d; 31 U.S.C. 483a; 42 U.S.C. 4321, 4331-4335, 4341-
   4347; 33 U.S.C. 1251 et seq; E.O. 11752.
   Purpose(s): 
       Serves as a basis for lakeshore management and public use 
   activity control.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file cabinets.
     Retrievability: 
       By applicant name and permit number.
     Safeguards: 
       Records are maintained in areas accessible only to authorized 
   personnel having official need therefor.
     Retention and disposal: 
       Reservoir permits are destroyed 1 year following expiration of 
   permit.
     System manager(s) and address: 
       Chief of Engineers, Headquarters, Department of the Army, ATTN: 
   CECW-O, Washington, DC 20314-1000.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief of Engineers, Headquarters, Department of the 
   Army, ATTN: CECW-O, Washington, DC 20314-1000.
       Individual should furnish his/her full name, present address and 
   telephone number, and specifics that will assist in locating the 
   records.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-
   O, Washington, DC 20314-1000.
       Individual should furnish his/her full name, present address and 
   telephone number, and specifics that will assist in locating the 
   records.
     Contesting record procedures: 
       The Army's rules for access to records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; Army records and reports.
     Exemptions claimed for the system:
       None.

   #..A1145bCE

   #....System name: General Permit Files.

     System location: 
       Office of the Chief of Engineers, Headquarters, Department of the 
   Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000 and the 
   Engineer Division and District Offices. Official mailing addresses 
   are published as an appendix to the Army's compilation of systems of 
   records notices.
     Categories of individuals covered by the system: 
       Individuals applying for permit, permittees, and persons having 
   done unauthorized work in navigable waters.
     Categories of records in the system: 
       Applicants for permits, recreational use and expenditure data (if 
   collected), written comments from the general public, State, local 
   and Federal agencies, similar relevant documents.
     Authority for maintenance of the system: 
       Harbor Act of March 3, 1899 (sections 9, 10, and 14); Federal 
   Water Pollution Control Act Amendments of 1972 (section 404); and the 

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