Privacy Act: [A0710-2dDALO] Personal Clothing Record Files....

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   Marine Protection, Research and Sanctuaries Act of 1972 (section 
   103); 33 U.S.C. 652.
   Purpose(s): 
       Serves as the basis for decision by the Chief of Engineers or his 
   designated representative to enforce the regulatory program; and as a 
   basis for estimating recreational uses and expenditures.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The Department of Justice for possible criminal prosecution.
       Federal agencies to solicit views regarding individual's 
   application as required by Federal law.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders, on magnetic tapes and optical 
   systems, and/or microfilm.
     Retrievability: 
       Records are retrieved by individual's name.
     Safeguards: 
       Records are maintained in areas accessible only to authorized 
   persons having official need therefor. Records are housed in 
   buildings protected by security guards or locked when not in use. 
   Information in automated media is further protected by physical 
   security devices; access to or update of information in the system is 
   protected through a system of passwords, thereby preserving integrity 
   of data.
     Retention and disposal: 
       Fill and bank protection files are permanent. Dock permit files 
   are destroyed two years after removal of the structure. Dredging and 
   dumping permit files are destroyed two years after revocation or 
   expiration. General permit files are permanent in field offices and 
   destroyed after three years in the Office of the Chief of Engineers, 
   Headquarters. Rejected permit applications are destroyed one year 
   after disapproval. Non-action construction permit files are destroyed 
   two years after expiration of permit.
     System manager(s) and address: 
       Office of the Chief of Engineers, Headquarters, Department of the 
   Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the Office of the Chief of Engineers, Headquarters, 
   Department of the Army, ATTN: CECW-O, 20 Massachusetts Avenue, NW, 
   Washington, DC 20314-1000.
       Individual must provide full name, current address and telephone 
   number, response number if known, and specifics that will assist in 
   locating the record.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Office of the Chief of Engineers, Headquarters, Department of the 
   Army, ATTN: CECW-O, 20 Massachusetts Avenue, NW, Washington, DC 
   20314-1000.
       Individual must provide full name, current address and telephone 
   number, response number if known, and specifics that will assist in 
   locating the record.
     Contesting record procedures: 
       Army rules for accessing records and for contesting contents and 
   appealing initial agency determinations are published in the Army 
   Regulation 430-21-8; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the applicant, local and State government, the general 
   public, Department of the Interior, Environmental Protection Agency, 
   National Oceanic and Atmosphere Administration, Department of 
   Justice.
     Exemptions claimed for the system:
       None.

   #..AAFES 0207.02

   #....System name: 

       Customer Comments, Inquiries, and Direct Line Files.
     System location: 
       Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598;
       Army and Air Force Exchange Service-Europe Region, Building 4001, 
   In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
       Exchange Regions and Area Exchanges at posts, bases, and 
   satellites world-wide. Official mailing addresses are published as an 
   appendix to the Army's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Users of the Army and Air Force Exchange Service who make 
   inquiries, complaints, or comments on its operations.
     Categories of records in the system: 
       Customer's name, address and telephone number, information 
   pertaining to the subject of inquiry, complaint, or comment and 
   response thereto; customer opinion survey data.
     Authority for maintenance of the system: 
       10 U.S.C. 3013 and 8013; Army Regulation 25-400-2 (MARKS); and 
   Army Regulation 60-20, Army and Air Force Exchange Service Operating 
   Policies.
   Purpose(s): 
       To aid the Exchange management in determining needs of customers 
   and action required to settle customer complaints.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders, stored in metal cabinets.
     Retrievability: 
       By customer's name.
     Safeguards: 
       Records are accessible only by designated employees having 
   official need therefor. Buildings housing records are protected by 
   security guards.
     Retention and disposal: 
       Records are destroyed by shredding after 3 years.
     System manager(s) and address: 
       Commander, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, Army and Air Force Exchange Service, 
   ATTN: Director, Public Affairs Division, 3911 S. Walton Walker 
   Boulevard, Dallas, TX 75236-1598.
       Individual should provide their full name, current address and 
   telephone number, case number that appeared on correspondence 
   received from AAFES, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, Army and Air Force Exchange Service, ATTN: Director, 
   Public Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 
   75236-1598.
       Individual should provide their full name, current address and 
   telephone number, case number that appeared on correspondence 
   received from AAFES, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual.
     Exemptions claimed for the system:
       None.

   #..AAFES 0401.04

   #....System name: 

       Official Personnel Folders.
     System location: 
       The Official Personnel Folder is located in the Personnel Office 
   at Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598;
       Army and Air Force Exchange Service-Europe Region, Building 4001, 
   In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
       Exchange Regions and Area Exchanges at posts, bases, and 
   satellites world-wide. Official mailing addresses are published as an 
   appendix to the Army's compilation of systems of records notices.
       Included in this system are the Employee Service Record Card 
   Files and those records duplicated for maintenance at a site closer 
   to where the employee works (e.g., in an administrative office or 
   supervisor's work folder).
     Categories of individuals covered by the system: 
       Current and former employees of the Army and Air Force Exchange 
   Service (AAFES).
     Categories of records in the system: 
       Name, Social Security Number, date of birth, home residence, 
   mailing address, telephone number; records reflecting work 
   experience, educational level achieved; letters of commendation; 
   training courses in which enrolled and certificates of completion; 
   security clearance; personnel actions such as appointments, 
   transfers, reassignments, separations, reprimands; salary and 
   benefits documents to include allowances and insurance data; travel 
   orders; and similar relevant information.
     Authority for maintenance of the system: 
       10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
   Funds Personnel Policies and Procedures; and Army Regulation 60-21, 
   Personnel Policies; and E.O. 9397 (SSN).
   Purpose(s): 
       The Official Personnel Folder and other general personnel records 
   are the official repository of the records, reports of personnel 
   actions, and the documents and papers required in connection with 
   these actions effected during an employee's service with the Army and 
   Air Force Exchange Service.
       Records provide the basic source of factual data about a person's 
   employment with the agency and have various uses by AAFES personnel 
   offices, including screening qualifications of employees, determining 
   status, eligibility, and employee's rights and benefits, computing 
   length of service, and other information needed to provide personnel 
   services.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to the Department of Labor, 
   Department of Veterans Affairs, Social Security Administration, 
   Federal agencies that have special civilian employee retirement 
   programs; or a national, state, county, municipal, or other publicly 
   recognized charitable or income security administration agency (e.g., 
   State unemployment compensation agencies), where necessary to 
   adjudicate a claim under the retirement, insurance or health benefits 
   programs or to an agency to conduct studies or audits of benefits 
   being paid under such programs.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders; Kardex files; microfilm or 
   microfiche, and in computer storage media.
     Retrievability: 
       By individual's surname and Social Security Number.
     Safeguards: 
       Paper or microfiche/microfilmed records are located in locked 
   metal cabinets or in secured rooms with access limited to those 
   personnel whose official duties require access. Access to 
   computerized records is limited, through use of access codes and 
   entry logs, to those whose official duties require access.
     Retention and disposal: 
       The Official Personnel Folder is permanent. Upon employee's 
   separation, it is transferred to the National Personnel Records 
   Center (Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199. 
   Duplicate records maintained in an administrative office or at 
   supervisory levels are destroyed 90 days after employee's separation. 
   Service Record Card Files are retained for 5 years following 
   employee's separation and retired to a records holding area for 15 
   additional years before being destroyed, except that those of 
   employees of discontinued AAFES installations are retired to the 
   National Personnel Records Center (Civilian). Automated personnel 
   records are retained indefinitely for managerial and statistical 
   studies; after an employee's separation, records are not used in 
   making decisions concerning the employee.
     System manager(s) and address: 
       Commander, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, Army and Air Force Exchange Service, 
   ATTN: Senior Vice President, People Resources Directorate, 3911 S. 
   Walton Walker Boulevard, Dallas, TX 75236-1598.
       Individuals must furnish their full name, Social Security Number, 
   current address and telephone number; if terminated, also include 
   date of birth, date of separation, and last employing location.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
   President, People Resources Directorate, 3911 S. Walton Walker 
   Boulevard, Dallas, TX 75236-1598.
       Individuals must furnish their full name, Social Security Number, 
   current address and telephone number; if terminated, also include 
   date of birth, date of separation, and last employing location.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual, educational institutions, officials and 
   other individuals of the Army and Air Force Exchange Service, third 
   parties responding to reference checks, previous employers, law 
   enforcement agencies, physicians.
     Exemptions claimed for the system:
       None.

   #..AAFES 0403.01

   #....System name: 

       Application for Employment Files.
     System location: 
       Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598, for applicants of executive 
   and managerial positions.
       Records of applicants for all other Army and Air Force Exchange 
   Service positions may be located also at Army and Air Force Exchange 
   Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-
   Kastel, Germany; and
       Exchange Regions and Area Exchanges at posts, bases, and 
   satellites world-wide. Official mailing addresses are published as an 
   appendix to the Army's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Persons who have applied for employment in the Army and Air Force 
   Exchange Service (AAFES).
     Categories of records in the system: 
       Applications generally include individual's name, date of birth, 
   Social Security Number, home address, information on work and 
   educational experience, military service, convictions for offenses 
   against the law, specialized training, awards or honors; documents 

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