Privacy Act: [A0710-2dDALO] Personal Clothing Record Files....

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   reflecting results of written examinations and ratings; reference 
   checks and results; evidence of satisfactory physical condition, pre-
   employment investigations and clearances deemed appropriate to the 
   position for which application is made; notification from AAFES 
   concerning selection/non-selection.
     Authority for maintenance of the system: 
       10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
   Funds Personnel Policies and Procedures; Army Regulation 60-21, 
   Personnel Policies; and E.O. 9397 (SSN).
   Purpose(s): 
       The records are used in considering individuals who have applied 
   for positions in the Army and Air Force Exchange Service by making 
   determinations of qualifications including medical qualifications, 
   for positions applied for, and to rate and rank applicants applying 
   for the same or similar positions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       Retrieved by applicant's surname and Social Security Number.
     Safeguards:
       Records are maintained in a secured area with access limited to 
   authorized personnel whose duties require access.
     Retention and disposal: 
       Applicant records are retained for up to six months; records for 
   applicants hired become part of the person's Official Personnel 
   Folder.
     System manager(s) and address: 
       Commander, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this systems should address written 
   inquiries to the Commander, Army and Air Force Exchange Service, 
   ATTN: Senior Vice President, People Resources Directorate, 3911 S. 
   Walton Walker Boulevard, Dallas, TX 75236-1598.
       Individual should provide full name, Social Security Number, 
   current address and telephone number, and sufficient details 
   concerning position and location thereof for which application had 
   been submitted.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
   President, People Resources Directorate, 3911 S. Walton Walker 
   Boulevard, Dallas, TX 75236-1598.
       Individual should provide full name, Social Security Number, 
   current address and telephone number, and sufficient details 
   concerning position and location thereof for which application had 
   been submitted.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual, his/her previous employer(s) and personal 
   references, law enforcement agencies, medical authorities.
     Exemptions claimed for the system:
       None.

   #..AAFES 0403.11

   #....System name: 

       Personnel Departure Clearance Records.
     System location: 
       Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598; HQ, Army and Air Force 
   Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 
   Zirndorf; regional offices; base and post exchanges and satellites 
   world-wide.
     Categories of individuals covered by the system: 
       All employees of the Army and Air Force Exchange Service (AAFES).
     Categories of records in the system: 
       Name, Social Security Number, job data, reason for departure, and 
   clearing offices' approval.
     Authority for maintenance of the system: 
       10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
   Funds Personnel Policies and Procedures; and Army Regulation 60-21, 
   Personnel Policies; and E.O. 9397 (SSN).
   Purpose(s): 
       To ensure that departing employees have been properly out-
   processed.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in locked filing cabinets.
     Retrievability: 
       By employee's surname.
     Safeguards: 
       Information is accessed only by designated individuals having 
   official need therefor in the performance of their duties.
     Retention and disposal: 
       Records are closed at the end of the fiscal year, held 1 year, 
   and destroyed by shredding.
     System manager(s) and address: 
       Commander, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, Army and Air Force Exchange Service, 
   ATTN: Director, Administrative Services Division, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598.
       Individual should provide full name, Social Security Number, 
   current address and telephone number, and date and place of 
   separation.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, Army and Air Force Exchange Service, ATTN: Director, 
   Administrative Services Division, 3911 S. Walton Walker Boulevard, 
   Dallas, TX 75236-1598.
       Individual should provide full name, Social Security Number, 
   current address and telephone number, and date and place of 
   separation.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; official personnel actions.
     Exemptions claimed for the system:
       None.

   #..AAFES 0404.01

   #....System name: 

       Incentive Awards Case Files.
     System location: 
       Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598;
       Army and Air Force Exchange Service-Europe Region, Building 4001, 
   In der Witz 14-18, 55252 Mainz-Kastel, Germany.
     Categories of individuals covered by the system: 
       All U.S. dollar-paid employees of the Army and Air Force Exchange 
   Service who are recipients of awards.
     Categories of records in the system: 
       Name, Social Security Number, grade/step, position title, award 
   for which nominated and justification therefor, accomplishments, 
   requirements of position held, organization in which employed, and 
   similar relevant data.
     Authority for maintenance of the system: 
       10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
   Funds Personnel Policies and Procedures; and Army Regulation 60-21, 
   Personnel Policies; and E.O. 9397 (SSN).
   Purpose(s): 
       To consider and select employees for incentive awards and other 
   honors and to publicize those granted.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to public and private organizations, 
   including news media, which grant or publicize employee awards or 
   honors.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in filing cabinets.
     Retrievability: 
       By individual's surname.
     Safeguards: 
       Records are accessible only to designated individuals having 
   official need therefor.
     Retention and disposal: 
       Records are retained for 2 years, following which they are 
   destroyed by shredding.
     System manager(s) and address: 
       Commander, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, Army and Air Force Exchange Service, 
   ATTN: PE, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
       Individual should provide full name, Social Security Number, 
   current address and telephone number, and sufficient details to 
   permit locating the record.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, Army and Air Force Exchange Service, ATTN: PE, 3911 S. 
   Walton Walker Boulevard, Dallas, TX 75236-1598.
       Individual should provide full name, Social Security Number, 
   current address and telephone number, and sufficient details to 
   permit locating the record.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the nominating official; approving authority; individual's 
   official personnel file.
     Exemptions claimed for the system:
       None.

   #..AAFES 0405.03

   #....System name: 

       Personnel Appeals and Grievances.
     System location: 
       Office of the General Counsel at Headquarters, Army and Air Force 
   Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
   1598; and
       Army and Air Force Exchange Service-Europe Region, Building 4001, 
   In der Witz 14-18, 55252 Mainz-Kastel, Germany.
     Categories of individuals covered by the system: 
       Any employee of the Army and Air Force Exchange Service (AAFES) 
   who has filed an appeal of an adverse action and/or is contesting a 
   personnel action when the appeal/grievance has been referred to the 
   appropriate General Counsel's office.
     Categories of records in the system: 
       Correspondence, documentation, and memoranda concerning the 
   appeal/grievance.
     Authority for maintenance of the system: 
       10 U.S.C. 3013 and 8013; Army Regulation 215-3; Nonappropriated 
   Funds Personnel Policies and Procedures; and Army Regulation 690-700, 
   Personnel Relations and Services.
   Purpose(s): 
       To determine propriety and legal sufficiency or the agency's 
   action in the appeal or grievance matter.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in locked file cabinets.
     Retrievability: 
       By employee's surname.
     Safeguards: 
       Buildings employ security guards. Records are maintained in areas 
   accessible only to authorized personnel who are properly screened, 
   cleared and trained.
     Retention and disposal: 
       Retained in the servicing General Counsel's office for 1 year 
   after final decision is made; subsequently retired to the AAFES 
   warehouse or servicing General Services Administration records 
   holding center where it is held 6 years before being destroyed by 
   shredding.
     System manager(s) and address: 
       Commander, Army and Air Force Exchange Service, 3911 S. Walton 
   Walker Boulevard, Dallas, TX 75236-1598.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the General Counsel at the Army and Air Force Exchange 
   Service location where appeal/grievance was filed.
       Individual should provide full name, current address and 
   telephone number, the latest correspondence received by them from the 
   General Counsel's office, if available, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   General Counsel at the Army and Air Force Exchange Service location 
   where appeal/grievance was filed.
       Individual should provide full name, current address and 
   telephone number, the latest correspondence received by them from the 
   General Counsel's office, if available, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.

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