Home > 1997 Privacy Act Documents > Privacy Act: [ABMC-3] Informal Personnel Files-ABMC....Privacy Act: [ABMC-3] Informal Personnel Files-ABMC....
access to, or amendment or correction of records;
(6) information may be released to the news media and the public
unless it is determined that release would constitute an unwarranted
invasion of personal privacy;
(7) a record may be disclosed to the National Archives and
Records Administration and the General Services Administration in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual records are stored in file cabinets and on index cards.
Automated records are stored on magnetic disks. The disks are stored
on the premises of the Commission or a firm contracted by the
Commission in a room designated as a disk library. Two hard copy
printouts of the tapes are retained by the Commission or a firm
contracted by the Commission in metal cabinets with key locks.
Retrievability:
The records are maintained in alphabetical order.
Safeguards:
Records are maintained by the Commission or its contractor so as
to permit access only to employees or others acting on behalf of the
Commission who have a need to know in connection with their duties.
Retention and disposal:
The records are updated as contributions are made, or as
additional information is otherwise received from contributors and
obsolete names and related information is deleted.
System manager(s) and address:
Director, Personnel and Administration, American Battle Monuments
Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard
Arlington, VA 22201
Notification procedure:
Contact the system manager listed above.
Record access procedures:
Submit in writing all requests for access to the system manager
identified above. Clearly mark the envelope and letter ``FOI/PA
Request'' and provide a return address. The subject of the record
should also provide his/her full name and notarized signature, date
and place of birth, or other information which may assist in locating
the records sought.
Contesting record procedures:
Individuals desiring to contest or amend information maintained
in the system should direct their request to the system manager
listed above. The request should clearly state what information is
being contested, the reasons for contesting it, and the proposed
amendment to the information sought.
Record source categories:
Information is obtained from individuals voluntarily making
contributions to the National World War II Memorial or providing
information on individuals who contributed to the war effort.
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