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Privacy Act: [ACDA--3] Security Records--ACDA....


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    and disposing of records in the system: 
Storage: Maintained on computer tape.
Retrievability: Indexed by several data elements, including last name of 
    principal. Discs are stored in accordance with strictest security 
    measures applicable to secret/restricted data. They are loaded only 
    upon request. Listings prepared from tapes are maintained in 
    accordance with security requirements, according to the highest 
    classifications on the list.
Safeguards: Access limited, on a need-to-know basis, to ACDA managers 
    and management of other federal agencies with appropriate security 
    clearances, who are involved in formulation of arms control policy.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Chief, Communications and Service 
    Section, Rm 5666.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Transcripts of negotiations.
Systems exempted from certain provisions of the act: Because the 
    information contained in this system is data classified for reasons 
    of national security pursuant to Executive Order 11652, it has been 
    ruled exempt from the disclosure provisions of the act by section 
    603.7(A)(1) of concurrently published agency regulations in 
    accordance with section (K)(1) of this act.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

ACDA--5

System name: Top Secret Document Control File--ACDA.

System location: Agency Headquarters.
Categories of individuals covered by the system: Any individual holding 
    a top secret document under ACDA'S physical control.
Categories of records in the system: Contains a listing of those Top 
    Secret Document to which an individual has had access and for which 
    he is accountable.
Authority for maintenance of the system: Executive Order 11652, sec. 
    6(E).
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Available to ACDA management 
    to determine personal accountability for Top Secret Documents also 
    available as a routine use to Federal law enforcement officials to 
    determine access to and accountability for top secret documents.
  Also see the Prefatory Statement of Routine Uses; the routine uses 
  numbered 1, 2, 3, 4, 5, 6, and 7, apply to, and are incorporated by 
  reference into this system of records.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Maintained on data index cards.
Retrievability: Through card sorting.
Safeguards: Records maintained in bar-lock steal cabinet. Access 
    limited, on a need-to-know basis.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Chief, Communications and Services 
    Section, Rm. 5666.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Internal agency sources.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

ACDA--6

System name: Document Classifier Data Index--ACDA.

System location: Agency Headquarters.
Categories of individuals covered by the system: ACDA personnel with 
    authority under Executive Order 11652 to classify documents in the 
    interests of national security.
Categories of records in the system: Contains names listing of documents 
    classified by a particular individual.
Authority for maintenance of the system: Executive Order 11652, sec. 13.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Available to ACDA management 
    officials and management officials of other agencies on a need-to-
    know basis, for the purpose of determining the original classifier 
    of a classified document and to identify any misuse of the National 
    Security Classification Authority.
  Also see the Prefatory Statement of Routine Uses; the routine uses 
  numbered 1, 2, 3, 4, 5, 6, and 7, apply to, and are incorporated by 
  reference into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Maintained on data index cards.
Retrievability: Retrieved by card sorting.
Safeguards: Records maintained in a standard bar-lock steel cabinet.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Chief, Communications and Services 
    Section, Rm. 5666.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Internal agency sources.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

ACDA--7

System name: Congessional Information and Attitudes File--ACDA.

System location: Agency Headquarters.
Categories of individuals covered by the system: Selected U.S. Senators 
    and Representatives.
Categories of records in the system: Contains biographical material, 
    voting records, Public Statements by members of Congress relating to 
    arms control issues, correspondence and records of conversations and 
    briefings by agency personnel.
Authority for maintenance of the system: 22 U.S.C. 2551.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Available to agency 
    officials for background and briefing purposes.
  Also see the Prefatory Statement of Routine Uses; the routine uses 
  numbered 1, 2, and 3, apply to, and are incorporated by reference 
  into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Maintained in standard file folders.
Retrievability: Filed by last name.
Safeguards: Maintained in bar-lock steel cabinet.
Retention and disposal: Maintained until the Subject member of Congress 
    leaves office.
System manager(s) and address: Congressional liason officers, Rm. 5634.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Congressional Directory, Congressional 
    Quarterly, Congressional Records, Members of Congress on whom 
    records are maintained, public speeches and minutes of meetings.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

ACDA--8

System name: External Contracts (Other than Small Purchases)--
      ACDA.

System location: Control Data Corp., 6003 Executive Blvd., Rockville, MD 
    20852.
Categories of individuals covered by the system: Individuals performing 
    work on contracts for the agency.
Categories of records in the system: Name of individual, amount of 
    contract, date of award, title of contract, research category, 
    fiscal year, type of business, reporting requirements.
Authority for maintenance of the system: 22 U.S.C. 2571, 2581; 40 U.S.C. 
    481.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Available to agency 
    officials for the purposes of determining progress on agency 
    contracts, including research and completed research in various 
    categories and dollar amount by fiscal year. Also available to 
    Congressional committees for purposes of authorization hearings.
  Also see the Prefatory Statement of Routine Uses; the routine uses 
  numbered 1, 2, 3, 4, 5, 6, 7, 8, and 9, apply to, and are incorporated 
  by reference into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Maintained on computer tape.
Retrievability: By last name. of contractor or project number.
Safeguards: Computer printouts are kept in bar-lock steel cabinets; 
    access limited on a need-to-know basis, in accordance with the above 
    routine uses.
Retention and disposal: Records are maintained for six years after final 
    settlement and then destroyed.
System manager(s) and address: Contracts officer, State Department Annex 
    No. 6, Room 805.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Individual on whom the record is maintained, 
    internal agency sources.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

ACDA--9

System name: Privacy Act Requests File--ACDA.

System location: Agency Headquarters.
Categories of individuals covered by the system: Requests for 
    information or other services provided by the agency under The 
    Privacy Act of 1974.
Categories of records in the system: Requests for information or other 
    services provided by the agency under The Privacy Act of 1974, 
    including by not limited to agency responses thereto.
Authority for maintenance of the system: 5 U.S.C. 552a.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Available to agency 
    officials for use in monitoring and evaluating requests for 
    information or other services provided by the agency under The 
    Privacy Act of 1974.
  Also see the Prefatory Statement of Routine Uses; the routine uses 
  numbered 1, 2, 3, 4, 5, and 6, apply to, and are incorporated by 
  reference into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Maintained in standard file folders.
Retrievability: By last name of individual requester.
Safeguards: Records are maintained in a bar--lock steel cabinet.
Retention and disposal: Records are maintained as long as the systems of 
    records which have been the subject of Privacy Act requests are 
    active, or for a period of five years after the agency response to 
    the request, whichever is longer.
System manager(s) and address: Privacy Act Officer, Rm. 5534.
Notification procedure: Same as above.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Authors of Privacy Act requests.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

ACDA--10

System name: Freedom of Information Act Requests.

System location: Agency Library, Department of State Building, Rm. 5672, 
    320 21st St., NW, Washington, DC 20451.
Categories of individuals covered by the system: Requesters for 
    information under the Freedom of Information Act.
Categories of records in the system: Requests for information under the 
    Freedom of Information Act and agency disposition thereof.
Authority for maintenance of the system: 5 U.S.C. 552.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Available to agency 
    officials for use in monitoring and evaluating requests for 
    information under the Freedom of Information Act.
  Also see the Prefatory Statement of Routine Uses; the routine uses 
  numbered 1, 2, and 3, apply to, and are incorporated by reference 
  into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Maintained on standard 3x5 file cards.
Retrievability: By last name of individual requester.
Safeguards: Records are maintained in a bar-lock steel cabinet.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Freedom of Information Officer, Rm. 5534.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Authors of Freedom of Information Act 
    Requests.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

ACDA--11

System name: World Military Expenditures Mailing List--ACDA.

System location: Agency headquarters, Department of State Building, 320 
    21st St., NW, Washington, DC 20451.
Categories of individuals covered by the system: Requesters of the 
    publication ``World Military Expenditures and Arms Transfers''.
Categories of records in the system: Names and addresses of requesters 
    of the publication.
Authority for maintenance of the system: 22 U.S.C. 2551.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Available to Agency 
    officials for use in disseminating current editions of the 
    publication ``World Military Expenditures and Arms Transfers''.
  Also see the Prefatory Statement of Routine Uses; the routine uses 
  numbered 1, 2, and 3, apply to, and are incorporated by reference 
  into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Maintained on standard 3x5 file cards.
Retrievability: By last name of requester.
Safeguards: Records are maintained in a bar-lock steel cabinet.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Project Officer for WMEAT, Rm. 4660.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Authors of requests for the publication.

<DOC>
 

ARMS CONTROL AND DISARMAMENT AGENCY

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