Home > 1995 Privacy Act Documents > Privacy Act: [ACDA--3] Security Records--ACDA....Privacy Act: [ACDA--3] Security Records--ACDA....
and disposing of records in the system:
Storage: Maintained on computer tape.
Retrievability: Indexed by several data elements, including last name of
principal. Discs are stored in accordance with strictest security
measures applicable to secret/restricted data. They are loaded only
upon request. Listings prepared from tapes are maintained in
accordance with security requirements, according to the highest
classifications on the list.
Safeguards: Access limited, on a need-to-know basis, to ACDA managers
and management of other federal agencies with appropriate security
clearances, who are involved in formulation of arms control policy.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Chief, Communications and Service
Section, Rm 5666.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Transcripts of negotiations.
Systems exempted from certain provisions of the act: Because the
information contained in this system is data classified for reasons
of national security pursuant to Executive Order 11652, it has been
ruled exempt from the disclosure provisions of the act by section
603.7(A)(1) of concurrently published agency regulations in
accordance with section (K)(1) of this act.
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ARMS CONTROL AND DISARMAMENT AGENCY
ACDA--5
System name: Top Secret Document Control File--ACDA.
System location: Agency Headquarters.
Categories of individuals covered by the system: Any individual holding
a top secret document under ACDA'S physical control.
Categories of records in the system: Contains a listing of those Top
Secret Document to which an individual has had access and for which
he is accountable.
Authority for maintenance of the system: Executive Order 11652, sec.
6(E).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Available to ACDA management
to determine personal accountability for Top Secret Documents also
available as a routine use to Federal law enforcement officials to
determine access to and accountability for top secret documents.
Also see the Prefatory Statement of Routine Uses; the routine uses
numbered 1, 2, 3, 4, 5, 6, and 7, apply to, and are incorporated by
reference into this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained on data index cards.
Retrievability: Through card sorting.
Safeguards: Records maintained in bar-lock steal cabinet. Access
limited, on a need-to-know basis.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Chief, Communications and Services
Section, Rm. 5666.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Internal agency sources.
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ARMS CONTROL AND DISARMAMENT AGENCY
ACDA--6
System name: Document Classifier Data Index--ACDA.
System location: Agency Headquarters.
Categories of individuals covered by the system: ACDA personnel with
authority under Executive Order 11652 to classify documents in the
interests of national security.
Categories of records in the system: Contains names listing of documents
classified by a particular individual.
Authority for maintenance of the system: Executive Order 11652, sec. 13.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Available to ACDA management
officials and management officials of other agencies on a need-to-
know basis, for the purpose of determining the original classifier
of a classified document and to identify any misuse of the National
Security Classification Authority.
Also see the Prefatory Statement of Routine Uses; the routine uses
numbered 1, 2, 3, 4, 5, 6, and 7, apply to, and are incorporated by
reference into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained on data index cards.
Retrievability: Retrieved by card sorting.
Safeguards: Records maintained in a standard bar-lock steel cabinet.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Chief, Communications and Services
Section, Rm. 5666.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Internal agency sources.
<DOC>
ARMS CONTROL AND DISARMAMENT AGENCY
ACDA--7
System name: Congessional Information and Attitudes File--ACDA.
System location: Agency Headquarters.
Categories of individuals covered by the system: Selected U.S. Senators
and Representatives.
Categories of records in the system: Contains biographical material,
voting records, Public Statements by members of Congress relating to
arms control issues, correspondence and records of conversations and
briefings by agency personnel.
Authority for maintenance of the system: 22 U.S.C. 2551.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Available to agency
officials for background and briefing purposes.
Also see the Prefatory Statement of Routine Uses; the routine uses
numbered 1, 2, and 3, apply to, and are incorporated by reference
into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained in standard file folders.
Retrievability: Filed by last name.
Safeguards: Maintained in bar-lock steel cabinet.
Retention and disposal: Maintained until the Subject member of Congress
leaves office.
System manager(s) and address: Congressional liason officers, Rm. 5634.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Congressional Directory, Congressional
Quarterly, Congressional Records, Members of Congress on whom
records are maintained, public speeches and minutes of meetings.
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ARMS CONTROL AND DISARMAMENT AGENCY
ACDA--8
System name: External Contracts (Other than Small Purchases)--
ACDA.
System location: Control Data Corp., 6003 Executive Blvd., Rockville, MD
20852.
Categories of individuals covered by the system: Individuals performing
work on contracts for the agency.
Categories of records in the system: Name of individual, amount of
contract, date of award, title of contract, research category,
fiscal year, type of business, reporting requirements.
Authority for maintenance of the system: 22 U.S.C. 2571, 2581; 40 U.S.C.
481.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Available to agency
officials for the purposes of determining progress on agency
contracts, including research and completed research in various
categories and dollar amount by fiscal year. Also available to
Congressional committees for purposes of authorization hearings.
Also see the Prefatory Statement of Routine Uses; the routine uses
numbered 1, 2, 3, 4, 5, 6, 7, 8, and 9, apply to, and are incorporated
by reference into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained on computer tape.
Retrievability: By last name. of contractor or project number.
Safeguards: Computer printouts are kept in bar-lock steel cabinets;
access limited on a need-to-know basis, in accordance with the above
routine uses.
Retention and disposal: Records are maintained for six years after final
settlement and then destroyed.
System manager(s) and address: Contracts officer, State Department Annex
No. 6, Room 805.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Individual on whom the record is maintained,
internal agency sources.
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ARMS CONTROL AND DISARMAMENT AGENCY
ACDA--9
System name: Privacy Act Requests File--ACDA.
System location: Agency Headquarters.
Categories of individuals covered by the system: Requests for
information or other services provided by the agency under The
Privacy Act of 1974.
Categories of records in the system: Requests for information or other
services provided by the agency under The Privacy Act of 1974,
including by not limited to agency responses thereto.
Authority for maintenance of the system: 5 U.S.C. 552a.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Available to agency
officials for use in monitoring and evaluating requests for
information or other services provided by the agency under The
Privacy Act of 1974.
Also see the Prefatory Statement of Routine Uses; the routine uses
numbered 1, 2, 3, 4, 5, and 6, apply to, and are incorporated by
reference into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained in standard file folders.
Retrievability: By last name of individual requester.
Safeguards: Records are maintained in a bar--lock steel cabinet.
Retention and disposal: Records are maintained as long as the systems of
records which have been the subject of Privacy Act requests are
active, or for a period of five years after the agency response to
the request, whichever is longer.
System manager(s) and address: Privacy Act Officer, Rm. 5534.
Notification procedure: Same as above.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Authors of Privacy Act requests.
<DOC>
ARMS CONTROL AND DISARMAMENT AGENCY
ACDA--10
System name: Freedom of Information Act Requests.
System location: Agency Library, Department of State Building, Rm. 5672,
320 21st St., NW, Washington, DC 20451.
Categories of individuals covered by the system: Requesters for
information under the Freedom of Information Act.
Categories of records in the system: Requests for information under the
Freedom of Information Act and agency disposition thereof.
Authority for maintenance of the system: 5 U.S.C. 552.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Available to agency
officials for use in monitoring and evaluating requests for
information under the Freedom of Information Act.
Also see the Prefatory Statement of Routine Uses; the routine uses
numbered 1, 2, and 3, apply to, and are incorporated by reference
into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained on standard 3x5 file cards.
Retrievability: By last name of individual requester.
Safeguards: Records are maintained in a bar-lock steel cabinet.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Freedom of Information Officer, Rm. 5534.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Authors of Freedom of Information Act
Requests.
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ARMS CONTROL AND DISARMAMENT AGENCY
ACDA--11
System name: World Military Expenditures Mailing List--ACDA.
System location: Agency headquarters, Department of State Building, 320
21st St., NW, Washington, DC 20451.
Categories of individuals covered by the system: Requesters of the
publication ``World Military Expenditures and Arms Transfers''.
Categories of records in the system: Names and addresses of requesters
of the publication.
Authority for maintenance of the system: 22 U.S.C. 2551.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Available to Agency
officials for use in disseminating current editions of the
publication ``World Military Expenditures and Arms Transfers''.
Also see the Prefatory Statement of Routine Uses; the routine uses
numbered 1, 2, and 3, apply to, and are incorporated by reference
into, this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained on standard 3x5 file cards.
Retrievability: By last name of requester.
Safeguards: Records are maintained in a bar-lock steel cabinet.
Retention and disposal: Records are maintained indefinitely.
System manager(s) and address: Project Officer for WMEAT, Rm. 4660.
Notification procedure: Privacy Act Officer, Rm. 5534.
Record access procedures: Same as above.
Contesting record procedures: Same as above.
Record source categories: Authors of requests for the publication.
<DOC>
ARMS CONTROL AND DISARMAMENT AGENCY
Other Popular 1995 Privacy Act Documents Documents:
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