Privacy Act: [A.I.D.--2] Civil Service Employee Office Personnel Records....

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   following manner and may be retrieved as indicated; however, personal 
   data in all files are readily retrieved through the Index File.
       (a) Master Data File: By Position Sequence Number (POSNO) within 
   AID.;
       (b) Chronological Data File: By Social Security Account Number 
   (SSAN)
       (c) Separated Employee File: By SSAN;
       (d) Index File: By SSAN;
       (e) Turnaround File: By effective date;
       (f) SF-50 File: By effective date;
       (g) Transaction History File: By date of input to the system or 
   effective date, whichever is later; and
       (h) Applicant Data File: By SSAN.
       (i) Minority Group Designator File: By SSAN.
       (j) Equal Opportunity Program Extract File: By Position Sequence 
   Number (POSNO) within A.I.D.
       (k) Automated Mission Staffing Pattern System: by Organization.
     Safeguards:  A `password' is assigned to A.I.D. employees who, in 
   the performance of their official duties, must have access to these 
   files. The password is checked by the computer prior to granting 
   access to the files. The computer facility, including the time 
   library, is located in secured premises with combination-lock door, 
   and access is limited to persons of verified identity who require 
   access.
     Retention and disposal:  The computerized records are deleted from 
   the files when no longer needed by the system. A copy of the content 
   of all files is made at the end of June and December and is retained 
   for five years, then destroyed.
     System manager(s) and address:
       Chief, Office of Information Resources management, Agency for 
   International Development, 1100 Wilson Boulevard, Rosslyn, Virginia 
   22209.
       For the Minority Group code designator, the Director, Equal 
   Opportunity Programs, Agency for International Development, 320 21st 
   Street, NW, Washington, DC 20523.
     Notification procedure:  Requests by individuals concerning the 
   existence of a record may be adressed to:
         Director
         Office of Personnel and Manpower (SER/PM)
         Attn: Privacy Liaison Officer
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
       or presented in person at State Annex 2, 515 22nd Street NW, 
   Washington, DC 20523
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security number and dates 
   and places of service.
     Record access procedures:  Requests from individuals should be 
   addressed or presented in person to the same addresses as stated in 
   the Notification Section above.
       Requests should be accompanied by information sufficient to 
   identify the individual pursuant to Sec. 215.4(c) or (d) of the 
   Agency's rules as published in this issue of the Federal Register.
     Contesting record procedures:  Written requests from individuals to 
   amend their record should be mailed or presented in person to the 
   same address as stated in the Notification Section above.
       Requests for review of a refusal to amend a record should be made 
   in writing and mailed or delivered to:
         Administrator
         Agency for International Development
         320 21st Street, NW
         Washington, DC.
         ATTENTION: Executive Secretary--Privacy Review Request.
       Both the envelope and the letter should be clearly marked 
   Attention: Executive Secretary--Privacy Review Request.
     Record source categories:  The individual concerned and A.I.D. 
   employees acting in their official capacities in approving personnel 
   actions and verifying information.

   #..A.I.D.--4

   #....System name:  Position Classification Records.

     System location:  Office of Personnel and Manpower, State Annex 2, 
   515 22nd Street NW, Washington, DC 20523.
     Categories of individuals covered by the system:  Employees of 
   A.I.D.
     Categories of records in the system:  Position descriptions, 
   appeals, correspondence relating to position classification, reviews 
   of classifications and the determinations made thereon, and 
   Notifications of Personnel Actions (SF-50's) relating to the 
   position.
     Authority for maintenance of the system:  The Foreign Assistance 
   Act of 1961, as amended sec. 621 and the Foreign Service Act of 1946 
   as amended; 5 U.S.C. 301, 1302, 2951, 4118, 4308, and Executive 
   Orders 10561 and 10987.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To law enforcement 
   agencies, U.S. Government agencies, courts, the Department of State, 
   foreign governments and international agencies, and Members of 
   Congress, for the purposes set forth in the Statement of General 
   Routine Uses immediately preceding these specific notices of systems 
   of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Paper copies in file folders.
     Retrievability:  Name of individual.
     Safeguards:  Located in metal file cabinets with three-way 
   combination locks in a secure space or secured premises with access 
   limited to those whose official duties require access.
     Retention and disposal:  Retained by A.I.D. as long as five years 
   (in case of appeals against position classification actions), then 
   destroyed by shredding.
     System manager(s) and address:  For Civil Service personnel: Chief, 
   Civil Service Personnel, Office of Personnel and Manpower, Agency for 
   International Development, 515 22nd Street NW, Washington, DC 20523.
       For Foreign Service personnel: Chief, Position Management & 
   Foreign National Branch, Office of Personnel and Manpower, Agency for 
   International Development, 515 22nd Street NW, Washington, DC 20523.
     Notification procedure:  Requests by individuals concerning the 
   existence of a record may be addressed to:
         Director
         Office of Personnel and Manpower (SER/PM)
         Attn: Privacy Liaison Officer
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
       or presented in person at State Annex 2, 515 22nd Street NW, 
   Washington, DC 20523.
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security number and dates 
   and places of service.
     Record access procedures:  Requests from individuals should be 
   addressed or presented in person to the same addresses as stated in 
   the Notification Section above.
       Requests should be accompanied by information sufficient to 
   identify the individual pursuant to Sec. 215.4(c) or (d) of the 
   Agency's Regulations as published in this issue of the Federal 
   Register.
     Contesting record procedures:  Written requests from individuals to 
   amend their record should be mailed or presented in person to the 
   same addresses as stated in the Notification Section above.
       Requests for review of a refusal to amend a record should be made 
   in writing and mailed to:
         Administrator
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
         ATTENTION: Executive Secretary--Privacy Review Request.
       Both the envelope and the letter should be clearly marked 
   Attention: Executive Secretary--Privacy Review Requests.
     Record source categories:  The individual concerned and A.I.D. 
   employees acting in their official capacities.

   #..A.I.D.--5 [Reserved]

   #..A.I.D.--6

   #....System name:  Recruiting, Examining and Placement Records.

     System location: Records are maintained in various offices in 
   Washington and abroad that have responsibility for recruiting 
   candidates for employment. See appendix A for actual location of 
   these offices.
     Categories of individuals covered by the system:  Individuals who 
   have applied to the Agency for employment or employees who have 
   requested outplacement assistance.
     Categories of records in the system:  In addition to central 
   records maintained by A.I.D. but under the control of the Civil 
   Service Commission, the Agency also maintains information relating to 
   the education and training; employment history and earnings; 
   appraisal of past performance; convictions of offenses against the 
   law; results of written tests; appraisal of potential; honors, awards 
   or fellowships; military service; veteran preference; birthplace; 
   birth date; Social Security number; and home address.
     Authority for maintenance of the system:  The Foreign Assistance 
   Act of 1961, as amended; the Foreign Service Act of 1946; 5 U.S.C. 
   301, 1302, 3301, 3302, 3304, 3306, 3307, 3309, 3313, 3317, 3318, 
   3319, 3349, 4103, 5532, 5533, 5723; and Executive Orders 10577 and 
   11103.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  To prospective 
   employees (Universities, State, and Local Governments, private 
   enterprises, United Nations and other international organizations, 
   foreign governments, and governments of the territories of the U.S.) 
   for purposes of proposing A.I.D. employees who have requested 
   placement assistance for positions outside the Agency.
       To law enforcement agencies, U.S. Government agencies, courts, 
   the Department of State, foreign governments and international 
   agencies, and Members of Congress, for the purposes set forth in the 
   Statement of General Routine Uses immediately preceding these 
   specific notices of systems of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Paper copy in file folders.
     Retrievability:  By name of individual.
     Safeguards:  Located in metal file cabinets with three-way 
   combination lock in secured premises with access limited to those 
   whose official duties require access.
     Retention and disposal:  Kept from 6 months to 5 years depending 
   upon need; disposed of by shredding or burning.
     System manager(s) and address:  Chief, Recruitment Staff, Office of 
   Personnel and Manpower, Agency for International Development, 515 
   22nd Street NW, Washington, DC 20523.
     Notification procedure:  Requests by individuals concerning the 
   existence of a record may be addressed to:
         Director
         Office of Personnel and Manpower (SER/PN)
         Attn: Privacy Liaison Officer
         Agency for International Development
         320 21st Street, NW,
         Washington, DC 20523.
       or presented in person at State Annex 2, 515 22nd Street NW, 
   Washington, DC 20523.
       For offices abroad, to the Privacy Liaison Officer at the 
   applicable address in appendix A
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security number and dates 
   and places of service.
     Record access procedures:  Requests from individuals should be 
   addressed or presented in person to the same addresses as stated in 
   the Notification Section above.
       Requests should be accompanied by information sufficient to 
   identify the individual pursuant to Sec. 215.4(c) or (d) of the 
   Agency's Regulations as published in this issue of the Federal 
   Register.
     Contesting record procedures:  Written requests from individuals to 
   amend their record should be mailed or presented in person to the 
   same addresses as stated in the Notification Section above.
       Requests for review of a refusal to amend a record should be made 
   in writing and mailed or delivered to:
         Administrator
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
         ATTENTION: Executive Secretary--Privacy Review Request.
       Both the envelope and the letter should be clearly marked 
   Attention: Executive Secretary--Privacy Review Request.
     Record source categories:  The individual concerned and A.I.D. 
   employees acting in their official capacities; previous employers, 
   personal references provided by the individual; and educational 
   institutions.

   #..A.I.D.--7

   #....System name:  Foreign Service Personnel Evaluation Records.

     System location:  Evaluation files are kept in the Office of 
   Personnel and Manpower, 515 22nd Street NW, Washington, DC 20523.
     Categories of individuals covered by the system:  Foreign Service 
   Reserve Officers and Staff of A.I.D.
     Categories of records in the system:  Employee's name, date of 
   birth, entry on duty in Foreign Service, Social Security number, name 
   of evaluation panel, employee backstop code, panel determination and 
   comments, relative ranking of employee, employee data record print, 
   and personal evaluation reports.
     Authority for maintenance of the system:  Foreign Assistance Act of 
   1961 as amended, sec. 625(d) and (c); Foreign Service Act of 1946 as 
   amended.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  To 
   representatives of the Civil Service Commission on matters relating 
   to the inspection, survey, audit or evaluation of A.I.D. personnel 
   management programs, of personnel actions, or such other matters 
   under the jurisdiction of the Commission.
       To a duly appointed hearing examiner or arbitrator (an employee 
   of another federal agency) for the purpose of conducting a hearing in 
   connection with an employee's appeal involving disclosures of records 
   of A.I.D.'s personnel management system.
       To an arbitrator who is given a contract pursuant to a negotiated 
   labor agreement to hear an employee's grievance involving disclosure 
   of records of the personnel management system.
       To the recognized labor union for the purpose of meeting the 
   requirements of the negotiated agreement.
       To law enforcement agencies, U.S. Government agencies, courts, 
   the Department of State, foreign governments and international 
   agencies and Members of Congress, for the purposes set forth in the 
   Statement of General Routine Uses immediately preceding these 
   specific notices of systems of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Paper copy filed in folders.
     Retrievability:  By name of individual.
     Safeguards:  Located in metal cabinets with three-way combination 
   lock in a secured area. Access is to those whose official duties 
   require access.
     Retention and disposal:  Destroyed by burning five years after 
   employee separates.
     System manager(s) and address:  Chief, Personnel Information Center 
   (PM/PO/PIC), Agency for International Development, 515 22nd Street 
   NW, Washington, DC 20523.
     Notification procedure:  Requests by individuals concerning the 
   existence of a record may be addressed to:
         Director
         Office of Personnel and Manpower (SER/PM)
         Attn: Privacy Liaison Officer
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523.
       or presented in person at State Annex 2, 515 22nd Street NW, 
   Washington, DC 20523.
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security number and dates 
   and places of service.
     Record access procedures:  Requests from individuals should be 

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