Privacy Act: [A.I.D.--2] Civil Service Employee Office Personnel Records....

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   destroyed by burning one to two years after resolution of a problem 
   or final decision on a pending matter.
     System manager(s) and address:  a. For records at location (a); 
   Chief, Employee Relations Branch, Office of Personnel and Manpower, 
   515 22nd Street NW, Washington, DC 20523.
       b. For records at Location (b): Management Assistant, Office of 
   the General Counsel, A.I.D., 320 21st Street, NW, Washington, DC.
     Record source categories:  The individual concerned, creditors, and 
   A.I.D. employees acting in their official capacities.
     Systems exempted from certain provisions of the act:  Pursuant to 5 
   U.S.C. 552a (k)(5), all investigatory material in the record which 
   meets the criteria of these subsections is exempted from the notice, 
   access and contest requirements of sections (c)(3), (d), (e)(1), 
   (e)(4)(G)(H) and (I) and (f) of 5 U.S.C. 552a in order to fulfill 
   commitments made to protect the confidentiality of sources and to 
   maintain access to sources of information which are necessary to 
   determine suitability for employment. See Agency regulations 
   published in this issue of the Federal Register.

   #..A.I.D.--12

   #....System name:  Executive Assignment Records.

     Security classification:  Confidential.
     System location:  Agency for International Development Office of 
   the Deputy Administrator, 320 21st Street, NW, Washington, DC 20523.
     Categories of individuals covered by the system:  Applicants for 
   employment and present A.I.D. employees.
     Categories of records in the system:  Biographical data, education, 
   nominating documents, and recommendations.
     Authority for maintenance of the system:  Foreign Assistance Act of 
   1961 as amended, sections 631 (b) and (c) and 625 (b), (c), (d); 5 
   U.S.C. 2103.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  To Members of 
   Congress for Congressional clearance; the White House for clearance; 
   Department of Justice, Federal Bureau of Investigations for security 
   clearance; Civil Service Commission for security clearance, and other 
   U.S. Government Departments and Agencies for executive placement 
   opportunities.
       To law enforcement agencies, U.S. Government agencies, courts, 
   the Department of State, foreign governments and international 
   agencies, and Members of Congress, for the purposes set forth in the 
   Statement of General Routine Uses immediately preceding these 
   specific notices of systems of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Paper copy in file folders.
     Retrievability:  By name of applicant or employee.
     Safeguards:  Located in metal file cabinets with three-way 
   combination locks in secure premises with access limited to those 
   whose official duties require access.
     Retention and disposal:  Applicant's file kept for one year and 
   then reviewed for status. Employee's file kept until employee 
   retires, transfers, or resigns. Files destroyed by shredding or 
   burning.
     System manager(s) and address:  Special Assistant for Executive 
   Assignments, Agency for International Development, Office of the 
   Deputy Administrator, 320 21st Street, NW, Washington, DC 20523.
     Notification procedure:  Requests by individuals concerning the 
   existence of a record may be addressed to:
         Director
         Office of Personnel and Manpower (SER/PM)
         Attn: Privacy Liaison Officer
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
       or presented in person at State Annex 2, 515 22nd Street NW, 
   Washington, DC 20523.
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security number and dates 
   and places of service.
     Record access procedures:  Requests from individuals should be 
   addressed or presented in person to the same addresses as stated in 
   the Notification Section above.
       Requests should be accompanied by information sufficient to 
   identify the individual pursuant to Sec. 215.4(c) or (d) of the 
   Agency's regulations as published in this issue of the Federal 
   Register.
     Contesting record procedures:  Written requests from individuals to 
   amend their record should be mailed or presented in person to the 
   same addresses as stated in the Notification Section above.
       Requests for review of a refusal to amend a record should be made 
   in writing and mailed or delivered to:
         Administrator
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
         ATTENTION: Executive Secretary - Privacy Review Request.
       Both the envelope and the letter should be clearly marked 
   Attention: Executive Secretary, Privacy Review Request.
     Record source categories:  Information provided by the applicant or 
   employee, educational institutions, and documents originated by 
   A.I.D., the White House, other U.S. Government Departments and 
   Agencies, Members of Congress, organizations and persons.

   #..A.I.D.--13

   #....System name:  Orientation and Training Records.

     System location: Records are maintained in various offices in 
   Washington and abroad that have responsibilities in processing 
   applications. See Appendix A for actual location of these offices.
     Categories of individuals covered by the system:  Employees of 
   A.I.D., employees of other U.S. Agencies assigned to A.I.D., A.I.D. 
   contractor personnel and dependents of the foregoing; personnel from 
   voluntary organizations, foreign governments and international 
   organizations who apply for participating agency training programs.
     Categories of records in the system:  In addition to central 
   records in custody of A.I.D., but officially `maintained' by the 
   Civil Service Commission, the Agency maintains biographical 
   information, training applications, college transcripts, thesis 
   papers, language aptitude and proficiency scores, miscellaneous test 
   scores and correspondence, and evaluations of employees in training.
     Authority for maintenance of the system:  Foreign Assistance Act of 
   1961, as amended (Pub.L. 87-195), sec 621; and the Foreign Service 
   Act of 1946 amended Title 5, U.S.C. 301, 1302, 2951, 4118, 4308, and 
   Executive Order 10561, Sept. 13, 1954.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  To colleges, 
   universities, and other formal training institutions, for the purpose 
   of nominating or recommending employees of the Agency for academic 
   studies or training at such institutions, law enforcement agencies, 
   U.S. Government agencies, A.I.D. contractors, courts, the Department 
   of State, foreign governments and international agencies, Members of 
   Congress, and individuals' medical advisers for the purposes set 
   forth in the Statement of General Routine Uses immediately preceding 
   these specific notices of systems of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Paper copy in file folders.
     Retrievability:  By name of individual or other personal 
   identifier.
     Safeguards:  Located in metal file cabinets with three-way 
   combination locks in secure premises with access limited to those 
   whose official duties require access.
     Retention and disposal:  Selected records disposed of after one to 
   five years by shredding or burning; records of more permanent value 
   disposed of in same manner after retirement, transfer or resignation 
   of employee to which they pertain.
     System manager(s) and address:  The Chief, Professional Studies and 
   Career Development Division, Agency for International Development, 
   1735 N. Lynn Street, Arlington, Virginia. Additional records are 
   maintained by Administrative and Executive Officers and Office 
   supervisors in A.I.D. Washington offices located abroad. See appendix 
   A for actual location of offices.
     Notification procedure:  Requests by individuals concerning the 
   existence of a record may be addressed to:
         Director
         Office of Personnel and Manpower (SER/PM)
         Attn: Privacy Liaison Officer
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
       or presented in person at State Annex 2, 515 22nd Street NW, 
   Washington, DC 20523.
       For offices abroad, to the Privacy Liaison Officer at the 
   applicable address in appendix A.
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security number and dates 
   and places of service.
     Record access procedures:  Requests from individuals should be 
   addressed or presented in person to the same addresses as stated in 
   the Notification Section above.
       Requests should be accompanied by information sufficient to 
   identify the individual pursuant to Sec. 215.4(c) or (d) of the 
   Agency's regulations as published in this issue of the Federal 
   Register.
     Contesting record procedures:  Written requests from individuals to 
   amend their record should be mailed or presented in person to the 
   same addresses as stated in the Notification Section above.
       Requests for review of a refusal to amend a record should be made 
   in writing and mailed or delivered to:
         Administrator
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
         ATTENTION: Executive Secretary--Privacy Review Request.
       Both the envelope and the letter should be clearly marked 
   Attention: Executive Secretary--Privacy Review Request.
     Record source categories:  The individual concerned and A.I.D. 
   employees acting in their official capacities.

   #..A.I.D.--14

   #....System name:  Awards and Incentives Records.

     System location:  a. Central File: Incentive Awards Branch, Office 
   of Personnel and Manpower, Agency for International Development, 515 
   22nd Street NW, Washington, DC 20523.
       b. Decentralized files are maintained in various Washington 
   offices and offices abroad having responsibility for initiating and/
   or implementing incentive award activities or programs. See appendix 
   A for actual location of these offices.
     Categories of individuals covered by the system:  Foreign Service 
   and Civil Service Employees of A.I.D. and employees of other 
   government agencies.
     Categories of records in the system:  In addition to central 
   records in the custody of A.I.D. but officially `maintained' by the 
   Civil Service Commission, the agency maintains forms recording 
   employee suggestions, supervisor's recommendations, award citations, 
   and agency decisions.
     Authority for maintenance of the system:  Foreign Assistance Act of 
   1961 as amended, section 621 (a); Foreign Service Act of 1946 as 
   amended, 5 U.S.C. Chapter 45.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  To law 
   enforcement agencies, U.S. Government agencies, courts, the 
   Department of State, foreign governments and international agencies, 
   and Members of Congress, for the purposes set forth in the Statement 
   of General Routine Uses immediately preceding these specific notices 
   of systems of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Paper copy in file folders.
     Retrievability:  By name of individual.
     Safeguards:  Located in metal file cabinets with three-way 
   combination locks in secured premises with access limited to those 
   persons whose official duties require access.
     Retention and disposal:  Destroyed one year following completion of 
   program or granting of award; or when obsolete.
     System manager(s) and address:  a. Central File: Chief Incentive 
   Awards Branch, Office of Personnel and Manpower, Agency for 
   International Development at the location stated above.
       b. Executive Officer or Principal Administrative Officer in 
   A.I.D. Washington offices and offices abroad. See appendix A for 
   actual location of offices.
     Notification procedure:  Requests by individuals concerning the 
   existence of a record may be addressed to:
         Director
         Office of Personnel and Manpower (SER/PM)
         Attn: Privacy Liaison Officer
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
       or presented in person at State Annex 2, 515 22nd Street NW, 
   Washington, DC 20523
       For offices abroad, to the Privacy Liaison Officer at the 
   applicable address in Appendix A.
       Information Required: Individual's name, place and date of birth. 
   The determination as to the existence of a record will be facilitated 
   by the provision of the individual's Social Security number and dates 
   and places of service.
     Record access procedures:  Requests from individuals should be 
   addressed or presented in person to the same addresses as stated in 
   the Notification Section above.
       Requests should be accompanied by information sufficient to 
   identify the individual pursuant to Sec. 215.4(c) or (d) of the 
   Agency' regulations as published in this issue of the Federal 
   Register.
     Contesting record procedures:  Written requests from individuals to 
   amend their record should be mailed or presented in person to the 
   same addresses as stated in the Notification Section above.
       Request for review of a refusal to amend a record should be made 
   in writing and mailed or delivered to:
         Administrator
         Agency for International Development
         320 21st Street, NW
         Washington, DC 20523
         ATTENTION: Executive Secretary - Privacy Review Request.
       Both the envelope and the letter should be clearly marked 
   Attention: Executive Secretary, Privacy Review Request.
     Record source categories:  The individual concerned and A.I.D. 
   employees acting in their official capacities.

   #..A.I.D.--15

   #....System name:  Employees Payroll Records.

     System location:  a. Office of Information Resource Management, 
   Agency for International Development, 1100 Wilson Boulevard, Rossyln, 
   Virginia 22209.
       b. For employee case file--Employee Services Division, Office of 
   the Controller, Agency for International Development, 1975 Florida 
   Avenue, Washington, DC.
       c. For alimony and child support garnishment file - Employee 
   Relations Branch, Office of Personnel and Manpower, Agency for 
   International Development, 515 22nd Street NW, Washington, DC 20523.
       d. For retired files - Washington National Records Center, 4205 
   Suitland Road, Suitland, Maryland.
     Categories of individuals covered by the system:  A.I.D. employees 
   including: Direct-hire employees assigned to positions in the United 
   States, U.S. citizen direct-hire employees assigned to positions 
   overseas, personal services contractors, other contract employees; 
   and employees of Federal, state, or local government agencies 
   assigned to A.I.D.
     Categories of records in the system:  This system consists of five 
   files, three of which are computerized records maintained on magnetic 
   discs and magnetic tapes. The other two are manual files maintained 
   in filing cabinets. These files are described below.
       a. Employee Case File - this manual file contains copies of SF-
   50's, withholding statements, bond allotment slips, health benefits 
   forms, life insurance forms, retirement forms and other papers 
   concerning payroll matters.
       b. New American Payroll System Automated Master Employee File 
   this is an automated file. Individual records contain the following 
   types of information; name, Social Security account number, country 
   post, union indicator, timekeeper code, W-2 mail indicator, 

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