Home > 1995 Privacy Act Documents > Privacy Act: [ARRB-1]...Privacy Act: [ARRB-1]...
Families, Department of Health and Human Services for the purpose of
locating individuals to establish paternity, establishing and
modifying orders of child support, identifying sources of income, and
for other child support enforcement actions as required by the
Personal Responsibility and Work Opportunity Reconciliation Act, Pub.
L. 104-109.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper files.
Retrievability:
By name of Assassination Records Review Board member or staff.
Safeguards:
This system of records is located within the headquarters offices
of the Assassination Records Review Board. The offices are located in
a secure Federal building, with Department of Justice guards at all
entrances. Within the building, the offices are always locked. Review
Board members and staff have encoded cards that allow entry into the
offices. Visitors must be accompanied at all times by a Review Board
member or staff member. All Review Board members and staff have
received security clearances at the top secret level. Records are
stored in a locked file cabinet in a controlled access area.
Retention and disposal:
Review Board records will be retained pursuant to the provisions
of The President John F. Kennedy Assassination Records Collection Act
of 1992, 44 U.S.C. 2107 (1992).
System manager(s) and address:
Tracy Shycoff, Associate Director for Administration,
Assassination Records Review Board, 600 E Street NW, Washington, DC
20530.
Notification procedure:
The notification procedure for all systems of records is detailed
at the beginning of this Notice.
Record access procedures:
The record access procedures for all systems of records is
detailed at the beginning of this Notice.
Contesting record procedures:
The contesting record procedures for all systems of records is
detailed at the beginning of this Notice.
Record source categories:
The Associate Director for Administration fills in the forms in
the system based on leave request forms that individual staff members
complete.
Exemptions claimed for the system:
No exemptions.
#..ARRB-15
#....System name:
Travel and Reimbursement Files (ARRB-15).
Security classification:
None.
System location:
Assassination Records Review Board, 600 E Street NW, 2nd Floor,
Washington, DC 20530.
Categories of individuals covered by system:
Assassination Records Review Board members, staff, and invited
speakers.
Categories of records in the system:
Names, addresses, telephone numbers, fax numbers, social security
numbers.
Authority for maintenance of the system:
44 U.S.C. 2107.8
Purpose(s):
The purpose of this system of records is to keep track of Review
Board members', contractors', and staff members' travel plans,
expenses, and reimbursements.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
In addition to the routine uses listed at the beginning of this
notice, the Associate Director for Administration and the Assistant
Associate Director for Administration routinely use this system of
records to arrange and track business travel for Review Board members
and staff. In addition, the Associate Director for Administration and
the Assistant Associate Director for Administration use the system of
records to track expenses of Review Board members and staff and to
reimburse Review Board members and staff for expenses. The Review
Board discloses information from this system of records to travel
agents and travel vendors. In addition, the Review Board discloses
information from this system of records to the General Services
Administration.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper files.
Retrievability:
By name of individual traveler or individual who requires
reimbursement.
Safeguards:
This system of records is located within the headquarters offices
of the Assassination Records Review Board. The offices are located in
a secure Federal building, with Department of Justice guards at all
entrances. Within the building, the offices are always locked. Review
Board members and staff have encoded cards that allow entry into the
offices. Visitors must be accompanied at all times by a Review Board
member or staff member. All Review Board members and staff have
received security clearances at the top secret level. Records are
stored in a locked file cabinet in a controlled access area.
Retention and disposal:
Review Board records will be retained pursuant to the provisions
of The President John F. Kennedy Assassination Records Collection Act
of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all
Review Board records are permanently valuable and will be retained
for inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
Tracy Shycoff, Associate Director for Administration,
Assassination Records Review Board, 600 E Street NW, Washington, DC
20530.
Notification procedure:
The notification procedure for all systems of records is detailed
at the beginning of this Notice.
Record access procedures:
The record access procedures for all systems of records is
detailed at the beginning of this Notice.
Contesting record procedures:
The contesting record procedures for all systems of records is
detailed at the beginning of this Notice.
Record source categories:
Review Board members and staff. Travel agents. Travel vendors.
General Services Administration.
Exemptions claimed for the system:
No exemptions.
#.ASSASSINATION RECORDS REVIEW BOARD
ASSASSINATION RECORDS REVIEW BOARD
36 CFR PART 1415--RULES IMPLEMENTING THE PRIVACY ACT
Sec.
1415.5 Scope.
1415.10 Definitions.
1415.15 Systems of records notification.
1415.20 Requests by individuals for access to their own records.
1415.25 Processing of requests.
1415.30 Appeals from access denials.
1415.35 Requests for amendment of records.
1415.40 Appeals from amendment of denials.
1415.45 Disclosure of records to third parties.
1415.50 Fees.
1415.55 Exemptions.
Authority: 5 U.S.C. 552a; 44 U.S.C. 2107.
Source: 60 FR 64123, Dec. 14, 1995, unless otherwise noted.
Sec. 1415.5 Scope.
This part contains the Review Board's regulations implementing the
Privacy Act of 1974, 5 U.S.C. 552a.
Sec. 1415.10 Definitions.
In addition to the definitions provided in the Privacy Act, the
following terms are defined as follows:
Assassination records, for the purpose of this regulation only, are
records created by Government offices (other than the Review Board),
entities, and individuals that relate to the assassination of President
John F. Kennedy that may, from time to time, come into the temporary
custody of the Review Board but that are not the legal property of the
Review Board.
Executive Director means the principal staff official appointed by the
Review Board pursuant to 44 U.S.C. 2107.8(a).
JFK Act means the President John F. Kennedy Records Collection Act of
1992.
Privacy Act Officer means the person designated by the Executive
Director to administer the Review Board's activities pursuant to the
regulations in this part.
Review Board means the Assassination Records Review Board created
pursuant to 44 U.S.C. 2107.7.
System of records means a group of records that is within the
possession and control of the Review Board and from which information is
retrieved by the name of the individual or by some identifying number,
symbol, or other identifying particular assigned to the individual.
Assassination records, as defined above, are not included in the Review
Board's systems of records.
Sec. 1415.15 Systems of records notification.
Any individual who wishes to know whether a system of records contains
a record pertaining to him or her may file a request in person or in
writing. Written requests should be directed to the Privacy Act Officer,
Assassination Records Review Board, 600 E Street, NW, Washington, DC
20530, and should be clearly marked ``Privacy Act Request.''
Sec. 1415.20 Requests by an individual for access to their own
records.
(a) Requests in writing. An individual may request access to his or
her own records in writing by addressing a letter to the Privacy Act
Officer, Assassination Records Review Board, 600 E Street, NW, 2nd
Floor, Washington, DC 20530. The request should contain the following
information:
(1) Full name, address, and telephone number of requester;
(2) Proof of identification, which should be a copy of one of the
following: Valid driver's license, valid passport, or other current
identification which contains both an address and picture of the
requester;
(3) The system of records in which the desired information is
contained; and
(4) At the requester's option, authorization for expenses (see
Sec. 1415.50 below).
(b) Requests in person. Any individual may examine his or her own
record on the Review Board's premises. To do so, the individual should
call the Review Board's offices at (202) 724-0088 and ask to speak to
the Privacy Act Officer. This call should be made at least two weeks
prior to the time the requester would like to see the records. During
this call, the requester should be prepared to provide the same
information as that listed in paragraph (a) of this section except for
proof of identification.
Sec. 1415.25 Processing of requests.
(a) The Privacy Act Officer will process all requests under both the
Freedom of Information Act and the Privacy Act.
(b) The Privacy Act Officer will respond to the request within ten
working days of its receipt by the Privacy Act Officer. If the Review
Board needs additional time to respond, the Privacy Act Officer will
provide the requester an explanation as to why the Review Board requires
an extension.
(c) Following the initial call from the requester, the Privacy Act
Officer will determine: whether the records identified by the requester
exist, and whether they are subject to any exemption under Sec. 1415.55
below. If the records exist and are not subject to exemption, the
Privacy Act Officer will call the requester and arrange an appointment
at a mutually agreeable time when the records can be examined. At the
appointment, the requester will be asked to present identification as
stated in Sec. 1415.20(a)(2). The requester may be accompanied by one
individual of his or her own choosing, and should state during this call
whether or not a second individual will be present at the appointment.
In the event that a second individual accompanies the requester, the
requester will be asked to provide the Review Board with written consent
to disclose his or her records to the second individual.
(d) If a request is received for information compiled in reasonable
anticipation of a civil action or proceeding, the Privacy Act Officer
will determine whether to disclose the information and will inform the
requester whether this information is subject to release under the
Privacy Act (see 5 U.S.C. 552a(d)(5)).
Sec. 1415.30 Appeals from access denials.
When access to records has been denied in whole or in part by the
Privacy Act Officer, the requester may file an appeal in writing. This
appeal should be directed to the Executive Director, Assassination
Records Review Board, 600 E Street, NW., 2nd Floor, Washington, DC
20530. The appeal letter must specify those denied records that are
still sought and state why the denial by the Privacy Act Officer is
erroneous. The Executive Director or his representative will respond to
such appeals within thirty working days after the appeal letter is
received in the Review Board's offices, unless, for good cause shown,
the Executive Director extends such thirty day period. The appeal
determination will explain the basis for continuing to deny access to
any requested records and will notify the requester of his or her right
to judicial review of the Executive Director's determination.
Sec. 1415.35 Requests for amendment of records.
(a) Amendment requests. Any person is entitled to request amendment of
a record pertaining to him or her. This request must be made in writing
and should be addressed to the Privacy Act Officer, Assassination
Records Review Board, 600 E Street, NW., 2nd Floor, Washington, DC
20530. The letter should clearly identify the amendments desired. An
edited copy will usually be acceptable for this purpose.
(b) Initial response. The Privacy Act Officer will acknowledge the
request for amendment within ten working days of receipt of the request.
The Privacy Act Officer will provide a letter to the requester within
thirty working days stating whether or not the request for amendment has
been granted or denied. The Privacy Act Officer will amend information
that is not accurate, relevant, timely, or complete, unless the record
is excluded or exempt. If the Privacy Act Officer decides to deny any
portion of the amendment request, the reasons for the denial will be
provided to the requester. In addition, the Privacy Act Officer will
inform the requester of his or her right to appeal the Privacy Act
Officer's determination to the Executive Director.
Sec. 1415.40 Appeals from amendment of denials.
(a) When amendment of records has been denied by the Privacy Act
Officer, the requester may file an appeal in writing. This appeal should
be directed to the Executive Director, Assassination Records Review
Board, 600 E Street, NW., 2nd Floor, Washington, DC 20530. The appeal
letter must specify the record subject to the appeal, and state why the
denial of amendment by the Privacy Act Officer is erroneous. The
Executive Director or his representative will respond to such appeals
within thirty working days (subject to extension by the Executive
Other Popular 1995 Privacy Act Documents Documents:
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