Privacy Act: [ARRB-1]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.ASSASSINATION RECORDS REVIEW BOARD


   #..Procedures for all Systems of Records

       Notification Procedure
       Requests by an individual to determine if any Assassination 
   Records Review Board system of records contains information about him 
   or her should be directed to the Privacy Act Officer at the 
   Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
   Washington, DC 20530. Requesters will be required to provide their 
   complete name and a certification indicating that they are the person 
   they claim to be, to the Privacy Act Officer. To ensure that the 
   Review Board does not make a wrongful disclosure, the Privacy Act 
   Officer may, at any time, require additional information verifying 
   the identity of the requester. Section 1415.15 of the Review Board's 
   Rules Implementing the Privacy Act, printed elsewhere in today's 
   Federal Register, establishes procedures for systems of records 
   notification.
       Record Access Procedure
       The record access procedure is the same as the notification 
   procedure, except that an individual must present to the Privacy Act 
   Officer an official photo identification, such as a driver's license, 
   passport, or Government identification, before viewing records. 
   Sections 1415.20 and 1415.25 of the Review Board's Rules Implementing 
   the Privacy Act, printed elsewhere in today's Federal Register, 
   establishes procedures for accessing Privacy Act records.
       Contesting Record Procedure
       An individual may request amendment of those records covered by 
   the Privacy Act that are not accurate, relevant, timely, or complete. 
   Section 1415.35 of the Review Board's Rules Implementing the Privacy 
   Act, printed elsewhere in today's Federal Register, establishes 
   procedures for requesting amendment of Privacy Act records.
       Routine Uses for all Systems of Records
       Routine Use for Disclosure to the Department of Justice for Use 
   in Litigation
       To the Department of Justice when: (a) The Review Board, or (b) 
   any employee of the Review Board in his or her official capacity 
   where the Department of Justice has agreed to represent the employee, 
   or (c) the United States Government, is a party to litigation or has 
   an interest in such litigation, and by careful review, the Review 
   Board determines that the records are both relevant and necessary to 
   the litigation and the use of such records by the Department of 
   Justice is therefore deemed by the Review Board to be for a purpose 
   that is compatible with the purpose for which the Review Board 
   collected the records.
       Routine Use for Other Disclosures in Litigation
       To a court or adjudicative body in a proceeding when: (a) The 
   Review Board, or (b) any employee of the Review Board in his or her 
   official capacity, or (c) any employee of the Review Board in his or 
   her individual capacity where the Review Board has agreed to 
   represent the employee, or (d) the United States Government, is a 
   party to litigation or has an interest in litigation, and by careful 
   review, the Review Board determines that the records are both 
   relevant and necessary to the litigation and the use of such records 
   is therefore deemed by the Review Board to be for a purpose that is 
   compatible with the purpose for which the Review Board collected the 
   records.
       Routine Use for Law Enforcement Purposes
       When a record on its face, or in conjunction with other records, 
   indicates a violation or potential violation of law, whether civil, 
   criminal, or regulatory in nature, and whether arising by general 
   statute or particular program statute, or by regulation, rule, or 
   order issued pursuant thereto, disclosure may be made to the 
   appropriate agency, whether Federal, foreign, state, local, or 
   tribal, or other public authority responsible for enforcing, 
   investigating, or prosecuting such violation or charged with 
   enforcing or implementing the statute, or rule, regulation, or order 
   issued pursuant thereto, if the information disclosed is relevant to 
   any enforcement, regulatory, investigative, or prosecutive 
   responsibility of the receiving entity.
       Routine Use for Disclosure to a Member of Congress at the Request 
   of a Constituent
       To a member of Congress or to a Congressional staff member in 
   response to an inquiry of the Congressional office made at the 
   written request of the constituent about whom the record is 
   maintained.
       Routine Use for Disclosure to NARA
       Records from systems of records may be disclosed to the National 
   Archives and Records Administration or to the General Services 
   Administration for records management inspections conducted under 44 
   U.S.C. 2904 and 2906.
       Routine Use for Disclosure to Contractors Under Section (m)
       To Review Board contractors, grantees, experts, consultants, or 
   volunteers who the Review Board engages to assist in the performance 
   of a service related to a particular system of records and who need 
   to have access to the records in order to perform the activity. 
   Recipients shall be required to comply with the requirements of the 
   Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).
       Routine Use for Disclosure to HHS Parent Locator System for 
   Finding Parents Who Do Not Pay Child Support
       The name and current address of record of an individual may be 
   disclosed from certain systems of records to the parent locator 
   service of the Department of HHS or authorized persons defined by 
   Pub. L. 93-647. 42 U.S.C. 653.
       Routine Use for Use in Employment, Clearances, Licensing, 
   Contract, Grant, or Other Benefits Decisions by the Review Board
       Disclosure may be made to Federal, state, local, or foreign 
   agency maintaining civil, criminal, or other relevant enforcement 
   records, or other pertinent records, or to another public authority 
   or professional organization, if necessary to obtain information 
   relevant to an investigation concerning the retention of an employee 
   or other personnel action (other than hiring), the retention of a 
   security clearance, the letting of a contract, or the issuance or 
   retention of a grant, or other benefit.
       Routine Use in Employment, Clearances, Licensing, Contract, 
   Grant, or Other Benefit Decisions by Other Than the Review Board
       Disclosure may be made to a Federal, state, local, foreign, or 
   tribal or other public authority that certain systems of records 
   contain information relevant to the retention of an employee, the 
   retention of a security clearance, the letting of a contract, or the 
   issuance or retention of a license, grant, or other benefit. The 
   other agency or licensing organization may then make a request 
   supported by the written consent of the individual for the entire 
   record if it so chooses. No disclosure will be made unless the 
   information has been determined to be sufficiently reliable to 
   support a referral to another office within the agency or to another 
   Federal agency for criminal, civil, administrative, personnel, or 
   regulatory action.

                            SYSTEMS OF RECORDS

   #..ARRB-1

   #....System name: 

       Address Book on Notes (ARRB-1).
     Security classification: 
       None.
     System location: 
       Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
   Washington, DC 20530.
     Categories of individuals covered by system:
       Assassination Records Review Board members and staff.
     Categories of records in the system: 
       This system of records contains electronic mail addresses of 
   Assassination Records Review Board members and staff.
     Authority for maintenance of the system: 
       44 U.S.C. 2107.8.
   Purpose(s):
       The purpose of this system is to list the electronic mail 
   addresses of Review Board members and staff to facilitate 
   communication among agency employees.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       All routine uses for this system of records are located at the 
   beginning of this notice.
   Disclosure to ccnsumer reporting agencies: 
       None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Computer database.
     Retrievability: 
       By name of Assassination Records Review Board member or staff.
     Safeguards: 
       This system of records is located on a computer system within the 
   headquarters offices of the Assassination Records Review Board. The 
   offices are located in a secure Federal building, with Department of 
   Justice guards at all entrances. Within the building, the offices are 
   always locked. Review Board members and staff have encoded cards that 
   allow entry into the offices. Visitors must be accompanied at all 
   times by a Review Board member or staff member. All Review Board 
   members and staff have received security clearances at the top secret 
   level. Only Review Board members and staff have access to Review 
   Board computers where this particular system of records is stored. 
   Each individual who accesses Review Board computers has two passwords 
   that he or she defines and must use each time he or she logs into a 
   Review Board computer.
     Retention and disposal: 
       Review Board records will be retained pursuant to the provisions 
   of The President John F. Kennedy Assassination Records Collection Act 
   of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all 
   Review Board records are permanently valuable and will be retained 
   for inclusion in the JFK Collection at the National Archives.
     System manager(s) and address: 
       David Marwell, Executive Director, Assassination Records Review 
   Board, 600 E Street NW., Washington, DC 20530.
     Notification procedure: 
       The notification procedure for all systems of records is detailed 
   at the beginning of this Notice.
     Record access procedures: 
       The record access procedures for all systems of records is 
   detailed at the beginning of this Notice.
     Contesting record procedures: 
       The contesting record procedures for all systems of records is 
   detailed at the beginning of this Notice.
     Record source categories: 
       Review Board Members and Staff.
     Exemptions claimed for the system:
       No exemptions.

   #..ARRB-2

   #....System name: 

       Agency Contacts (ARRB-2).
     Security classification: 
       None.
     System location: 
       Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
   Washington, DC 20530.
     Categories of individuals covered by system:
       Staff members of various Federal Government agencies with whom 
   the Assassination Records Review Board has had contact.
     Categories of records in the system: 
       This system contains information regarding Review Board contacts 
   with employees of other Federal agencies. Information maintained on 
   individuals in this database may include: Individual's name, 
   organization, title, official duties, business address, business 
   phone number, business electronic mail address, and business fax 
   number.
     Authority for maintenance of the system: 
       44 U.S.C. 2107.7 (i) and (j)
   Purpose(s):
       The purpose of this system is to track Review Board contacts with 
   current employees of other Federal agencies who are acting in their 
   official capacities. In most cases, Review Board staff members 
   contact other Federal agencies in search of assassination records 
   other agencies may have. Review Board staff members also contact 
   employees of other Federal agencies with questions about 
   administration of the agency.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       All routine uses for this system of records are located at the 
   beginning of this notice.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Computer database.
     Retrievability: 
       Full text indexed on computer. Can search by any text.
     Safeguards: 
       This system of records is located on a computer system within the 
   headquarters offices of the Assassination Records Review Board. The 
   offices are located in a secure Federal building, with Department of 
   Justice guards at all entrances. Within the building, the offices are 
   always locked. Review Board members and staff have encoded cards that 
   allow entry into the offices. Visitors must be accompanied at all 
   times by a Review Board member or staff member. All Review Board 
   members and staff have received security clearances at the top secret 
   level. Only Review Board members and staff have access to Review 
   Board computers where this particular system of records is stored. 
   Each individual who accesses Review Board computers has two passwords 
   that he or she defines and must use each time he or she logs into a 
   Review Board computer.
     Retention and disposal: 
       Review Board records will be retained pursuant to the provisions 
   of The President John F. Kennedy Assassination Records Collection Act 
   of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all 
   Review Board records are permanently valuable and will be retained 
   for inclusion in the JFK Collection at the National Archives.
     System manager(s) and address: 
       David Marwell, Executive Director, Assassination Records Review 
   Board, 600 E Street NW., Washington, DC 20530.
     Notification procedure: 
       The notification procedure for all systems of records is detailed 
   at the beginning of this Notice.
     Record access procedures: 
       The record access procedures for all systems of records is 
   detailed at the beginning of this Notice.
     Contesting record procedures: 
       The contesting record procedures for all systems of records is 
   detailed at the beginning of this Notice.
     Record source categories: 
       Review Board members and staff.
     Exemptions claimed for the system: 
       Yes. Some portions of this system of records are eligible for 
   exemption under 5 U.S.C. 552a(k)(2).

   #..ARRB-3

   #....System name: 

       Correspondence (ARRB-3).
     Security classification: 
       None.
     System location: 
       Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
   Washington, DC 20530.
     Categories of individuals covered by system:
       Any individual who corresponds with the Assassination Records 
   Review Board.
     Categories of records in the system: 
       Copies of the letters that individuals send to the Review Board, 
   and letters that the Review Board sends to individuals. The records 
   may include names, addresses, telephone numbers, and any other 
   information individuals provide to the Review Board in 
   correspondence.
     Authority for maintenance of the system: 

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