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information about an individual that is maintained by the Board, 
including, but not limited to, his or her employment history, payroll 
information, and financial transactions and that contains his or her 
name, or the identifying number, symbol, or other identifying particular 
assigned to the individual, such as social security number;
  (d) The term ``system of records'' means a group of any records under 
the control of the Board from which information is retrieved by the name 
of the individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual; and
  (e) The term ``routine use'' means, with respect to the disclosure of 
a record, the use of such record for a purpose which is compatible with 
the purpose for which it was collected.


   Sec. 1301.3  Procedures for requests pertaining to individual records 
   in a record system.

  An individual shall submit a request to the Budget and Administrative 
Officer of the Board, Suite 430, 1030 Fifteenth Street, Northwest, 
Washington, DC 20005, in person or in writing, to determine if a system 
of records named by the individual contains a record pertaining to the 
individual, or if the Board maintains any systems of record which 
pertain to the individual. The individual shall submit a request to the 
Budget and Administrative Officer of the Board which states the 
individual's desire to review his or her record. Individuals who require 
assistance in identifying systems of record, or in preparing requests 
identifying systems of record for access, or who need assistance in 
requesting amendments, may address such requests to the Budget and 
Administrative Officer of the Board, Suite 430, 1030 Fifteenth Street, 
Northwest, Washington, DC 20005.


   Sec. 1301.4  Times, places, and requirements for the identification 
   of the individual making a request.

  An individual making a request to the Budget and Administrative 
Officer of the Board pursuant to Sec. 1301.3 shall present the request 
at the Board offices, Suite 430, 1030 Fifteenth Street, NW, Washington, 
DC 20005, on any business day between the hours of 9 a.m. and 5:30 p.m., 
or in writing. The individual submitting the request should present 
himself or herself at the Board's offices with a form of identification 
which will permit the Board to verify that the individual is the same 
individual as contained in the record requested, such as a valid 
driver's permit, employee identification card, or Medicare card, or a 
signed statement from the individual asserting his or her identity and 
stipulating that he or she understands that knowingly or willfully 
seeking or obtaining access to records about another individual under 
false pretenses is punishable by a fine of up to $5,000. If the 
individual seeks access by mail, the Board will require similar 
identification as required of those persons requesting access to records 
in person, or by identifying data such as name, date of birth, or system 
personal identifier (if known to the individual). Requests for access to 
systems of record will be acknowledged within ten days of receipt. The 
acknowledgement will indicate whether or not access can be granted and, 
if so, that it will be within a 30-day period unless, for good cause 
shown, the Board is unable to do so.


   Sec. 1301.5  Disclosure of requested information to the individual.

  Upon verification of identity either in person or in written form to 
the Budget and Administrative Officer of the Board, Suite 430, 1030 
Fifteenth Street, Northwest, Washington, DC 20005, and in accordance 
with the identification provisions of Sec. 1301.4, the Board shall 
disclose to the individual the information contained in the record which 
pertains to that individual. The individual may be accompanied for the 
purpose by a person of his or her choosing. Upon request of the 
individual to whom the record pertains, all information in the 
accounting of disclosures will be made available. If, for any unforeseen 
circumstances, or in an unusual situation when it may be necessary to 
deny a person access, the individual will be advised of the reasons 
therefor, and his or her right to judicial review under 5 U.S.C. 
552a(f)(4).


   Sec. 1301.6  Access to the accounting of disclosures from records.

  The Privacy Act requires that with some limited exceptions individuals 
may request access to a list of those to whom records about them have 
been disclosed. Individuals seeking access to the accounting of 
disclosures from records pertaining to them should follow the same 
procedures as established above for access to the records themselves 
(see Secs. 1301.3, 1301.4, 1301.5).


   Sec. 1301.7  Request for correction or amendment to the record.

  The individual should submit a request to the Budget and 
Administrative Officer of the Board which states the individual's desire 
to correct or to amend his or her record. This request is to be made in 
accord with the provisions of Sec. 1301.4.


   Sec. 1301.8  Agency review of request for correction or amendment of 
   the record.

  Within ten working days of the receipt of the request to correct or to 
amend the record, the Budget and Administrative Officer of the Board 
will acknowledge in writing such receipt and promptly either--
  (a) Make any correction or amendment or any portion thereof which the 
individual believes is not accurate, relevant, timely, or complete; or
  (b) Inform the individual of his or her refusal to correct or to amend 
the record in accordance with the request, the reason for the refusal, 
and the procedures established by the Board for the individual to 
request a review of that refusal. Corrections or amendments will be sent 
to prior recipients of the record in question, to the extent that the 
Board has an accounting of the disclosure of the record of that 
information.


   Sec. 1301.9  Appeal of an initial adverse agency determination on 
   correction or amendment of the record.

  An individual who disagrees with the refusal of the Budget and 
Administrative Officer of the Board to correct or to amend his or her 
record may submit a request for a review of such refusal to the 
Executive Director of the Board for International Broadcasting, Suite 
430, 1030 Fifteenth Street, NW, Washington, DC 20005. The Executive 
Director will, not later than thirty working days from the date on which 
the individual requests such review, complete such review and make a 
final determination unless, for good cause shown, the Executive Director 
extends such thirty day period. If, after his or her review, the 
Executive Director also refuses to correct or to amend the record in 
accordance with the request, the individual may file with the Board a 
concise statement setting forth the reasons for his or her disagreement 
with the refusal of the Board and may seek judicial review of the 
Executive Director's determination under 5 U.S.C. 552a (g)(1)(A). A copy 
of the corrected record or statement of dispute will be provided to 
prior recipients of the information in question, to the extent that the 
Board has an accounting of the disclosure of that information.


   Sec. 1301.10  Disclosure of record to a person other than the 
   individual to whom the record pertains.

  The Board will not disclose a record to any individual other than to 
the individual to whom the record pertains without receiving the prior 
written consent of the individual to whom the record pertains, except as 
required or permitted under 5 U.S.C. 552a(b).


   Sec. 1301.11  Fees.

  If an individual requests copies of his or her record, he or she shall 
be charged ten cents per page for any copying charges in excess of $25. 
In cases of indigency, the Board may waive such fees. In cases where 
copying charges exceed $25, advance payment will be required.

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