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Privacy Act: [CBH--1] General Personnel File for Committee for Purchase from the Blind and Other Severely Handicapped--CBH--1....


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[2001 Privacy Act]
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   #.COMMITTEE FOR PURCHASE FROM PEOPLE WHO ARE BLIND OR SEVERELY 
   DISABLED


   #..TABLE OF CONTENTS

       CBH--1 General Personnel File
       CBH--2 General Financial Records
       CBH--3 Payroll Records

   #..CBH--1

   #....System name: General Personnel File for Committee for Purchase 
      from the Blind and Other Severely Handicapped--CBH--1.

     System location: 2009 14th Street North, Suite 610, Arlington, 
   Virginia 22201
     Categories of individuals covered by the system: Committee members 
   and employees (past and present).
     Categories of records in the system: General personnel information, 
   including, among other data, photographs, applications, position 
   description, request for and notification of personnel action, 
   training records, security clearances, titles, service computation 
   date, date of birth, grade, salary, employment history, home address, 
   age, marital status, social security number, home telephone number, 
   resume, letter of recommendation, and short biographical sketches. 
   System contains copies of Civil Service Commission personnel forms 
   including, among other: Data for nonsensitive or noncritical-
   sensitive position, and payroll change slip. Information is used by 
   authorized Committee employees in the performance of their duties.
     Authority for maintenance of the system: 5 U.S.C., generally, and 
   Pub. L. 92-28.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: See appendix.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: Manual and by name.
     Safeguards: Files locked in office; records are available to 
   authorized persons only.
     Retention and disposal: In accordance with General Records Schedule 
   FPMR 101-11.4.
     System manager(s) and address: Executive Director
         1755 Jefferson Davis Highway, Suite 1107,
         Arlington, Virginia 22202
     Notification procedure: Contact individual listed above.
     Record access procedures: Requests from individuals should be 
   addressed to the Executive Director of the Committee staff. Requests 
   may also be made in person. For written requests, the individual 
   should provide full name, address, telephone number, and the dates of 
   the activity. For personal visits, the individual should be able to 
   provide some acceptable identification such as driver's license or 
   employee identification card. Only general inquiries may be made by 
   telephone.
     Contesting record procedures: Rules for access to records and for 
   contesting the contents and appealing initial determinations have 
   been promulgated in 41 CFR part 51-8.
     Record source categories: Official personnel records and the 
   individual.

   #..CBH--2

   #....System name: General Financial Records for Committee for 
      Purchase from the Blind and Other Severely Handicapped--CBH--2.

     System location: General Services Administration, Central Office, 
   copies held by the Committee. (GSA holds records for Committee under 
   contract.)
     Categories of individuals covered by the system: Committee 
   employees.
     Categories of records in the system: SF 1038, Application and 
   account for advance of funds; Vendor register and vendor payment 
   tape. Information is used by accounting technicians to maintain 
   adequate financial information and by other officers and employees of 
   GSA and the Committee who have a need for the record in the 
   performance of their duties.
     Authority for maintenance of the system: 31 U.S.C., generally and 
   Pub. L. 92-28.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: See appendix.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  Paper and tape.
     Retrievability: Manual and automated by name.
     Safeguards: Stored in guarded building; released only to authorized 
   personnel.
     Retention and disposal: Disposition of records shall be in 
   accordance with the HB GSA Records Maintenance and Disposition System 
   (OAD P 1820.2).
     System manager(s) and address: Executive Director
         1755 Jefferson Davis Highway, Suite 1107,
         Arlington, Virginia 22202.
     Notification procedure: Contact system manager listed above.
     Record access procedures: Requests from individuals should be 
   addressed to the Executive Director of the Committee staff. Requests 
   may also be made in person. For written requests, the individual 
   should provide full name, address, telephone number, and the dates of 
   the activity. For personal visits, the individual should be able to 
   provide some acceptable identification such as driver's license or 
   employee identification card. Only general inquiries may be made by 
   telephone.
     Contesting record procedures: Rules for access to records and for 
   contesting the contents and appealing initial determinations have 
   been promulgated in 41 CFR part 51-8.
     Record source categories: The subject individual; the Committee.

   #..CBH--3

   #....System name: Payroll Records for Committee for Purchase from the 
      Blind and Other Severely Handicapped--CBH--3.

     System location: General Services Administration, Region 3 Office; 
   copies held by the Committee (GSA holds records for Committee under 
   contract).
     Categories of individuals covered by the system: Past and present 
   Committee employees.
     Categories of records in the system: Varied payroll records, 
   including, among other documents, time and attendance cards, payment 
   vouchers, comprehensive listing of employees, health benefits 
   records, requests for deductions, tax forms, W-2 forms, overtime 
   requests, leave data, retirement records. Records are used by 
   Committee and GSA employees to maintain adequate payroll information 
   for Committee employees and otherwise by Committee and GSA employees 
   who have a need for the record in the performance of their duties.
     Authority for maintenance of the system: 31 U.S.C., generally.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: See appendix.
       Records also are disclosed to GAO for audits; to the Internal 
   Revenue Service for investigation; and to private attorneys, pursuant 
   to a power of attorney.
       A copy of an employee's Department of the Treasury Form W-2, Wage 
   and Tax Statement, also is disclosed to the State, city, or other 
   local jurisdiction which is authorized to tax the employee's 
   compensation. The record will be provided in accordance with a 
   withholding agreement between the State, city, or other local 
   jurisdiction and the Department of the Treasury pursuant to 5 U.S.C. 
   5516, 5517, or 5529, or, in the absence thereof, in response to a 
   written request from an appropriate official of the taxing 
   jurisdiction to the Executive Director, Committee for Purchase from 
   the Blind and Other Severely Handicapped, 1755 Jefferson Davis 
   Highway, Suite 1107, Arlington, Virginia 22202.
       The request must include a copy of the applicable statute or 
   ordinance authorizing the taxation of compensation and should 
   indicate whether the authority of the jurisdiction to tax the 
   employee is based on place of residence, place of employment, or 
   both.
       Pursuant to a withholding agreement between a city and the 
   Department of the Treasury (5 U.S.C. 5520), copies of executed city 
   tax withholding certificates shall be furnished the city in response 
   to written request from an appropriate city official to the Executive 
   Director, Committee for Purchase from the Blind and Other Severely 
   Handicapped, 2009 14th Street North, Suite 610, Arlington, Virginia 
   22201.
       In the absence of a withholding agreement, the Social Security 
   Number will be furnished only to a taxing jurisdiction which has 
   furnished this agency with evidence of its independent authority to 
   compel disclosure of the Social Security Number, in accordance with 
   section 7 of the Privacy Act, Pub. L. 93-579.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper and microfilm.
     Retrievability: Social Security Number.
     Safeguards: Stored in guarded building, released only to authorized 
   personnel.
     Retention and disposal: Disposition of records shall be in 
   accordance with the HB GSA Records Maintenance and Disposition System 
   (OAD P 1820.2).
     System manager(s) and address: Executive Director,
         2009 14th Street, North, Suite 610,
         Arlington, Virginia 22201.
     Notification procedure: Contact system manager listed above.
     Record access procedures: Requests from individuals should be 
   addressed to the Executive Director of the Committee staff. Requests 
   may also be made in person. For written requests, the individual 
   should provide full name, address, telephone number, and the dates of 
   the activity. For personal visits the individual should be able to 
   provide some acceptable identification such as driver's license or 
   employee identification card. Only general inquiries may be made by 
   telephone.
     Contesting record procedures: Rules for access to records and for 
   contesting the contents and appealing initial determinations have 
   been promulgated in 41 CFR part 51-8.
     Record source categories: The subject individual; the Committee.

                              APPENDIX (CBH)

       In the event that a system of records maintained by this agency 
   to carry out its functions indicates a violation or potential 
   violation of law, whether civil, criminal or regulatory in nature, 
   and whether arising by general statute of particular program statute, 
   or by regulation, rule or order issued pursuant thereto, the relevant 
   records in the system of records may be referred, as a routine use, 
   to the appropriate agency, whether federal, state, local or foreign, 
   charged with the responsibility of investigating or prosecuting such 
   violation or charged with enforcing or implementing the statute, or 
   rule, regulation or order issued pursuant thereto.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a federal, state or local agency maintaining 
   civil, criminal or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to an agency decision concerning the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the letting of a contract or the issuance of a license 
   grant or other benefit.
       A record from this system of records may be disclosed to a 
   federal agency, in response to its request, in connection with the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the reporting of an investigation of an employee, the 
   letting of a contract, or the issuance of a license, grant or other 
   benefit by the requesting agency, to the extent that the information 
   is relevant and necessary to the requesting agency's decision in the 
   matter.
       A record from this system of records may be disclosed to an 
   authorized appeal grievance examiner, formal complaints examiner, 
   equal employment opportunity investigator, arbitrator or other duly 
   authorized official engaged in investigation or settlement of a 
   grievance, complaint, or appeal filed by an employee. A record from 
   this system of records may be disclosed to the United States Civil 
   Service Commission in accordance with the agency's responsibility for 
   evaluation and oversight of federal personnel management.
       A record from this system of records may be disclosed to officers 
   and employees of a federal agency for purpose of audit.
       The information contained in this system of records will be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   No. A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.
       A record from this system of records may be disclosed as a 
   routine use to a Member of Congress or to a congressional staff 
   member in response to an inquiry of the Congressional Office made at 
   the request of the individual about whom the record is maintained.
       A record from this system of records may be disclosed to officers 
   and employees of the General Services Administration in connection 
   with administrative services provided to this agency under agreement 
   with GSA.

   #.COMMITTEE FOR PURCHASE FROM THE BLIND AND OTHER SEVERELY 
   HANDICAPPED


Title 41-Public Contracts and Property Management

Subtitle B-Other Provisions Relating to Public Contracts

Chapter 51-Committee for Purchase from Blind and Other Severely 
Handicapped

PART 51-8--PRIVACY ACT RULES

Subpart 51-8.1--General Policy

Sec.

51-8.101  Maintenance of records.
51-8.101-1  Collection and use.
51-8.101-2  Standards of accuracy.
51-8.101-3  Content of systems of records.
51-8.101-4  Rules of conduct.
51-8.101-5  Safeguarding systems of records.
51-8.102  Availability of records.
51-8.102-1  Specific exemptions.

Subpart 51-8.2--Disclosure of Records

51-8.201  Conditions of disclosure.
51-8.202  Accounting of disclosures.

Subpart 51-8.3--Individual Access to Records

51-8.301  Notification.
51-8.302  Times, places and requirements for access requests.
51-8.303  Access procedures.
51-8.303-1  Form of requests.
51-8.303-2  Special requirements for medical/psychological records.
51-8.303-3  Granting access.
51-8.303-4  Denials of access.
51-8.304  Fees.
51-8.304-1  Records available without charge.
51-8.304-2  Records available at a fee.
51-8.304-3  Prepayment of fees over $25.
51-8.304-4  Form of payment.
51-8.304-5  Reproduction fee schedule.

Subpart 51-8.4--Requests To Amend Records

51-8.401  Submission of requests to amend records.
51-8.402  Review of requests to amend records.
51-8.403  Approval of requests to amend.
51-8.404  Refusal of request to amend.
51-8.405  Request of review of refusal to amend a record.

Subpart 51-8.5--Report on New Systems and Alteration of Existing Systems

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