Privacy Act: [CIA--51] Security Duty Office Event Reports....

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   areas.
     Retention and disposal: Records of individuals who no longer have 
   access to Office of Data Processing systems are deleted from 
   computer-based system of records.
       As changes are made and new master computer listings are 
   generated, the paper listings are destroyed by burning and the 
   records on magnetic media are degaussed. There is no retention of 
   these records.
     System manager(s) and address: 
         Director, Office of Data Processing
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employees.
       Contractor employees.

   #..CIA--4

   #....System name: Private Attorney Panel.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Attorneys in 
   private practice.
     Categories of records in the system: Name, address, date and place 
   of birth, education, law firm (if any), State(s) admitted to Bar, and 
   date and type of clearance.
     Authority for maintenance of the system: Central Intelligence 
   Agency Act of 1949, as amended--Pub. L. 81-110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C.3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To provide a list 
   of private attorneys for use on CIA classified projects.
       To provide a referral list for those employees whose employment 
   with CIA must be protected.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name.
     Safeguards: Records are stored in a combination lock safe and 
   access is only by personnel in the Office of General Counsel.
     Retention and disposal: Records on cleared but never used attorneys 
   are destroyed 1 year after clearance is cancelled. Records of cleared 
   and used attorneys are destroyed when deceased or when services are 
   no longer of interest whichever is earlier. Destruction is by 
   pulping.
     System manager(s) and address: 
         General Counsel
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Attorneys, CIA employees and former 
   employees, Martindale-Hubbell Law Directory.

   #..CIA--5

   #....System name: Legal Subject Records.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Agency employees, 
   defectors, individual plaintiffs in litigation cases, individuals 
   asserting claims against CIA, contractors and consultants, authors, 
   journalists and other individuals who become involved in legal 
   relationships or matters with CIA.
     Categories of records in the system: Correspondence, affidavits, 
   briefs and other legal documents, reports of investigation, 
   Government forms, cables and internal CIA memoranda.
     Authority for maintenance of the system: Central Intelligence 
   Agency Act of 1949, as amended--Pub. L. 81-110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To provide factual 
   information for legal opinions.
       To provide factual information for litigation reports prepared 
   for the Department of Justice.
       To provide factual information for dealing with Agency 
   contractors and consultants.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a Federal, state or local agency maintaining 
   civil, criminal or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to an Agency decision concerning the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the letting of a contract, or the issuance of a license, 
   grant or other benefit.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name.
     Safeguards: Records are stored in combination lock safes and access 
   is only by personnel in the Office of General Counsel.
     Retention and disposal: Permanent retention.
     System manager(s) and address: 
         General Counsel
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Individuals identified in Categories of 
   individuals covered by the system above, Federal agencies and other 
   CIA records systems.

   #..CIA--6

   #....System name: Career Trainee Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Applicants and 
   employees selected for Career Training Program.
     Categories of records in the system: Name, biographic data, test 
   results of applicant being considered for Career Training Program. 
   Employee name, biographic data, test results, training evaluations, 
   correspondence, trainee progress reports and supervisor reports on 
   trainees during their interim assignments, and memoranda for the 
   record.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L.80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by Agency 
   officials to determine an individual's selection for the Career 
   Training Program.
       Used by Agency officials for monitoring training activity after 
   selection.
       Used by Agency officials for job placement after completion of 
   training program.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper and microforms.
     Retrievability: By name.
     Safeguards: Stored in combination lock safe; access is limited to 
   Career Trainee Program Officers, and Personnel Officers.
     Retention and disposal: Files are retained for duration of the 
   employee's participation in the Career Training Program, then 
   transferred to the Office of Personnel. Official transcripts are 
   filed in the official personnel folders; remaining material is 
   incorporated into individual's supplemental personnel (soft) file. 
   Unsuccessful applicant records are returned to the Office of 
   Personnel.
     System manager(s) and address: 
         Director, Office of Training
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: The sources of information in these files 
   are Program Officers, educational institutions, and the individual.

   #..CIA--7

   #....System name: Off-Campus Instructor Applicant Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Agency employees 
   who are applicants for part-time instructor positions in the Agency 
   Off-Campus Program sponsored by University of Virginia.
     Categories of records in the system: Applicant forms for teaching 
   in the Off-Campus Program.
       Correspondence with University of Virginia including application 
   approvals and rejections and documents concerning contract 
   administration.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C.3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by Agency 
   officials to administer Instructor Program for Off-Campus college 
   courses provided to employees.
       Recommendations to University of Virginia for employing 
   instructors.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name and discipline.
     Safeguards: Stored in combination lock safes. Access by CIA 
   officials on need-to-know basis.
     Retention and disposal: Records are destroyed by pulping 3 years 
   after termination of Agency employment.
     System manager(s) and address: 
         Director, Office of Training
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employee, educational institutions, 
   student evaluation of the instructor and the University of Virginia.

   #..CIA--8

   #....System name: Agency Training Record.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Agency employees 
   and other Federal employees who have completed Office of Training 
   courses, Agency-sponsored external training, and other Agency 
   component-conducted training programs.
     Categories of records in the system: A machine run which lists the 
   individual's transcript of Agency-sponsored training.
     Authority for maintenance of the system: Title 5, USC, Chapter 41.
       Central Intelligence Act of 1949, as amended--Pub. L. 81-110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Records are used 
   by Agency officials for processing employee requests for Agency-
   sponsored training.
       Used by Agency officials to evaluate training requirements in 
   connection with a proposed assignment.
       Agency Career Management and Training Officers use this record as 
   a management tool in counseling employees concerning their career 
   development.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Machine listing on COM.
     Retrievability: By name.
     Safeguards: Stored in combination lock safes. Access is restricted 

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