Privacy Act: [CIA--51] Security Duty Office Event Reports....

	Web GovRecords.org

       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Individual, Agency officials, academic 
   and private institutions, Federal agencies.

   #..CIA--14

   #....System name: Equal Employment Opportunity Complainant Records.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Current or former 
   contract, staff or detailed military personnel of the Agency as well 
   as applicants for employment.
     Categories of records in the system: Data collected by an EEO 
   Investigator which bears on the charges of discrimination brought by 
   the complainant. File contains sworn affidavits from the complainant, 
   the alleged discriminating officer(s), and other individuals directly 
   involved, as well as other documents, records, or other statistical 
   evidence considered pertinent to the case or which assists the Agency 
   in making its decision.
     Authority for maintenance of the system: Equal Employment 
   Opportunity Act of 1972, Pub. L. 92-261.
       Executive Orders 11478 and 5 CFR 713.222.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To provide 
   information in the adjudication of complaints.
       To provide information for review by the Civil Service 
   Commission.
       To provide information for Federal court review.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By complainant name.
     Safeguards: Filed in combination lock safes; limited access by 
   staff only.
     Retention and disposal: Cases resolved within Agency are destroyed 
   by pulping after resolution of case.
     System manager(s) and address: 
         Director, Equal Employment Opportunity
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Information obtained from the 
   complainant, the alleged discriminating official, and other 
   individuals as well as documents, records, and statistics gathered in 
   the investigation.

   #..CIA--16

   #....System name: Parking Permit Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Employees.
     Categories of records in the system: Records include name, vehicle 
   license number, office designation, location, and extension.
     Authority for maintenance of the system: Section 506(a), Federal 
   Records Act of l950 (44 U.S.C. 3101).
       Federal Property Management Regulation D-47 (GSA).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Used by Agency 
   employees responsible for allocation and control of parking spaces at 
   the Headquarters Building.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name, vehicle license number, assigned parking 
   space number and assigned reference number.
     Safeguards: Stored in safes, vaults or secure area. Access limited 
   to staff employees.
     Retention and disposal: Records marked void upon updating of 
   information or upon cancellation of parking permit. Files destroyed 
   upon overall reallocation of parking permits done periodically 
   (approximately once a year).
     System manager(s) and address: 
         Director, Office of Logistics
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Indentification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR l901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the Notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employees.

   #..CIA--17

   #....System name: Vehicle Operators File.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Employees.
     Categories of records in the system: Name, medical qualification 
   forms, score sheets for driver's test, registers of permits issued 
   and records regarding accidents. Accident report records include 
   police data and investigation reports in addition to information on 
   vehicle involved.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by Agency 
   employees for issuing official U.S. Government driver's licenses and 
   renewals.
       For review by CIA officials in accident cases.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a Federal, state or local agency maintaining 
   civil, criminal or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to any agency decision concerning the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the letting of a contract, or the issuance of a license, 
   grant or other benefit.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: Individual name or driver's permit number.
     Safeguards: Physically protected in a secure area. Access is 
   limited to employees who have the need-to-know.
     Retention and disposal: Destroyed by burning three years after 
   license is no longer valid. Accident reports are destroyed six years 
   after case is closed.
     System manager(s) and address: 
         Director, Office of Logistics
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Individual.
       Agency officials.
       Federal, State and local law enforcement agencies in cases when 
   employee is involved in an auto accident.

   #..CIA--18

   #....System name: Personal Property Claim Records.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Employees and 
   former employees.
     Categories of records in the system: Claimant name, address, nature 
   and loss or damage to personal effects, including inventory of items.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Claims Review 
   Board determines amount of financial loss sustained by claimant.
       Reimbursement for property loss.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a Federal, state or local agency maintaining 
   civil, criminal or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to an Agency decision concerning the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the letting of a contract, or the issuance of a license, 
   grant or other benefit.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name.
     Safeguards: Information is stored in safes or secure areas. Access 
   is limited to staff employees working on such cases.
     Retention and disposal: Records are destroyed by burning two years 
   after final action on case.
     System manager(s) and address: 
         Director, Office of Logistics
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Individual concerned and various Agency 
   staff elements involved in processing and adjudication of claims.

   #..CIA--19

   #....System name: Equipment and Supplies Accountability Records.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Employees.
     Categories of records in the system: Name, signature, office 
   location, telephone extension and item of government equipment on 
   loan or charged to the employee.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by Agency 
   officials who control and account for government nonexpendable items.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a Federal, state or local agency maintaining 
   civil, criminal or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to an Agency decision concerning the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the letting of a contract, or the issuance of a license, 
   grant or other benefit.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name.
     Safeguards: Physically protected in secure areas. Only employees 
   charged with the responsibility of controlling government property 
   have access.
     Retention and disposal: Signature card is returned to individual 
   charged upon return of item. Record is destroyed by burning after 
   inventory adjustment to property records.
     System manager(s) and address: 
         Director, Office of Logistics
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 

Other Popular 1995 Privacy Act Documents Documents:

Other Documents:

1995 Privacy Act Documents Records and Documents