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Privacy Act: [CIA--51] Security Duty Office Event Reports....


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   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Individual concerned and appropriate 
   accountable property officers.

   #..CIA-20

   #....System name: Logistics Security Clearance Records.

     System location: Central Intelligence Agency, Washington, DC 20505.
     Categories of individuals covered by the system: Commercial 
   contractors and vendors, persons in the private sector associated 
   with the Agency, and individuals in other government agencies 
   contacted for liaison purposes.
     Categories of records in the system: Biographic data including 
   name, address, position, Social Security Account Number, and security 
   clearance held.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by staff 
   employees in conducting Agency business with the commercial sector 
   and liaison with other government agencies.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper, magnetic disk.
     Retrievability: By individual or company name, and Social Security 
   Account Number.
     Safeguards: Paper product is stored in vaulted area or in 
   combination lock safes. Access is on a need-to-know basis and coded 
   password identifier.
     Retention and disposal: Records destroyed by degaussing or pulping 
   upon expiration of clearance. Clearances may be revalidated three 
   years after initial approval.
     System manager(s) and address: Director, Office of Logistics, 
   Central Intelligence Agency, Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
       Information and Privacy Coordinator, Central Intelligence Agency, 
   Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the Notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Information obtained from individual 
   concerned and certification of clearance from Office of Security.

   #..CIA-21

   #....System name: Privacy and Freedom of Information Acts Requesters.

     System location: Central Intelligence Agency, Washington, DC 20505.
     Categories of individuals covered by the system: Individuals who 
   make requests to CIA under provisions of the Privacy Act, the Freedom 
   of Information Act, and Executive Order 11652.
     Categories of records in the system: Files contain all 
   correspondence and other documents related to the receipt, 
   processing, and final disposition of requests received by the Agency 
   for information under the Privacy Act, the Freedom of Information 
   Act, and Executive Order 11652.
     Authority for maintenance of the system: Privacy Act of 1974--Pub. 
   L. 93-579, Freedom of Information Act of 1974, as amended, and 
   Executve Order 11652.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by staff 
   employees for reference purposes in formulating responses to Privacy 
   Act, Freedom of Information Act, and Executive Order 11652 requests, 
   and for reference in processing cases under appeal and litigation; to 
   provide documentation for referral to other Federal agencies for 
   their review pursuant to Executive Order 11652, and the Third Agency 
   Rule; and, as a source of information for compiling reports required 
   by the Acts.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper, electronic index and log.
     Retrievability: By name, case number.
     Safeguards: Paper files are stored in combination lock safes; 
   automatic data processing index and log files need coded identifier 
   for activation. Access on need to know basis.
     Retention and disposal: From the date of last entry, Freedom of 
   Information Act requests are destroyed after two years, and Privacy 
   Act requests are destroyed after five years. Records are destroyed by 
   burning.
     System manager(s) and address: Chief, Information and Privacy 
   Division, Central Intelligence Agency, Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
       Information and Privacy Coordinator, Central Intelligence Agency, 
   Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the Notification Section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Requests received pursuant to the Privacy 
   Act, the Freedom of Information Act and Executive Order 11652.

   #..CIA--23

   #....System name: Polygraph Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Applicants for 
   employment, employees, and certain individuals considered for 
   assignment to the Agency.
     Categories of records in the system: Polygraph report, charts, and 
   notes.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Executive Order 10450.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by the Office 
   of Security to make determinations of security eligibility for 
   employment pursuant to Executive Order l0450.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper and tape cassettes.
     Retrievability: By name.
     Safeguards: Files are maintained in a vault; access is permitted 
   only while in the custody of polygraph staff members.
     Retention and disposal: Indefinite. Records are destroyed by 
   burning when they become inactive.
     System manager(s) and address: 
         Director, Office of Security
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the Notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: The source of all information obtained is 
   from the polygraph interviews.
     Systems exempted from certain provisions of the act: Pursuant to 
   authority granted in section (j) of the Act (5 U.S.C. 552a(j)), the 
   Director of Central Intelligence has determined to exempt polygraph 
   records from all sections of the Act except 552a (b), (c)(1) and (2), 
   (e)(1), (e)(4) (A) through (F), (e)(5), (6), (7), (9), (10), and 
   (11), and (i). These records are exempted to prevent access, 
   accountability, and judicial review of records which intimately 
   reveal an Agency security method.

   #..CIA--24

   #....System name: Supplemental Personnel (Soft) Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Current or former 
   staff or contract employees and detailed military personnel.
     Categories of records in the system: Memoranda of discussions, 
   working copies of personnel and contract actions including procedural 
   checklists, performance appraisals, travel and shipping orders. 
   Information concerning conduct, training, special qualifications or 
   restrictions, dependency and residence, emergency notifications, 
   biographic data, Letters of Instruction. Also, cables and dispatches 
   of administrative and operational significance, and photographs.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used as a 
   supplement to the official personnel folders by authorized operating 
   officials to facilitate and expedite processing or procedural 
   requirements and transactions of employees.
       Serves as a management tool for administrative and operating 
   officials for purposes of employee assignment, promotion, and career 
   development considerations and determinations.
       To refer or provide information in response to or by direction of 
   a court order, or where there is an indication of a violation or 
   potential violation of law whether civil, criminal, or regulatory in 
   nature, to the appropriate agency charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing a statute or law, regulation or order issued pursuant 
   thereto.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper, and magnetic disc.
     Retrievability: By name, office and end date of assignment.
     Safeguards: Files are maintained in vaulted areas or approved metal 
   filing cabinets; file release is on a controlled-loan basis to 
   authorized officials. Access to information on magnetic disc is on 
   limited need-to-know basis using controlled password identifier.
     Retention and disposal: Upon intra-Agency transfer, transfer file 
   to gaining component personnel office. Upon separation from Agency, 
   transfer material for inclusion in Official Personnel Folder to 
   Office of Personnel; maintain remaining file 6 months and destroy. 
   Destruction is by pulping for paper. Magnetic discs are erased upon 
   completion of reassignment.
     System manager(s) and address: 
         Chief, DDI Administrative Staff
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employee.
       Career Service Panel.
       Agency officials.

   #..CIA--25

   #....System name: Supplemental Personnel (Soft) Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Current or former 
   staff or contract employees and detailed military personnel.
     Categories of records in the system: Memoranda of discussions, 
   working copies of personnel and contract actions including procedural 
   checklists, performance appraisals, travel and shipping orders. 
   Information concerning conduct, training, special qualifications or 
   restrictions, dependency and residence, emergency notifications, 
   biographic data, Letters of Instruction. Also, cables and dispatches 
   of administrative and operational significance, and photographs.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used as a 
   supplement to the official personnel folders by authorized operating 
   officials to facilitate and expedite processing or procedural 
   requirements and transactions of employees.
       Serves as a management tool for administrative and operating 
   officials for purposes of employee assignment, promotion, and career 
   development considerations and determinations.
       To refer or provide information in response to or by direction of 
   a court order, or where there is an indication of a violation or 
   potential violation of law whether civil, criminal, or regulatory in 
   nature, to the appropriate agency charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing a statute or law, regulation or order issued pursuant 
   thereto.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper and magnetic media.
     Retrievability: By name.
     Safeguards: Files are maintained in vaulted areas or approved metal 
   filing cabinets; file release is on a controlled-loan basis to 
   authorized officials.
     Retention and disposal: Retained one year after separation from the 
   Agency when material of soft file is reviewed to determine and 
   destroy any duplicate records which are contained in the official 
   personnel folder, and ensure filing of material in operational files, 
   as appropriate.
     System manager(s) and address: 
         Chief, Personnel Officer, DDS&T
         Central Intelligence Agency
         Washington, DC 20505.

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