Privacy Act: [CIA--51] Security Duty Office Event Reports....

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     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employee.
       Career Service Panel.
       Agency officials.

   #..CIA--26

   #....System name: Supplemental Personnel (Soft) Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Current or former 
   staff or contract employees and detailed military personnel.
     Categories of records in the system: Memoranda of discussions, 
   working copies of personnel and contract actions including procedural 
   checklists, performance appraisals, travel and shipping orders. 
   Information concerning conduct, training, special qualifications or 
   restrictions, dependency and residence, emergency notifications, 
   biographic data, Letters of Instruction. Also, cables and dispatches 
   of administrative and operational significance, and photographs.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used as a 
   supplement to the official personnel folders by authorized operating 
   officials to facilitate and expedite processing or procedural 
   requirements and transactions of employees.
       Serves as a management tool for administrative and operating 
   officials for purposes of employee assignment, promotion, and career 
   development considerations and determinations.
       To refer or provide information in response to or by direction of 
   a court order, or where there is an indication of a violation or 
   potential violation of law whether civil, criminal, or regulatory in 
   nature, to the appropriate agency charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing a statute or law, regulation or order issued pursuant 
   thereto.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper and magnetic media.
     Retrievability: By name.
     Safeguards: Files are maintained in vaulted areas or approved metal 
   filing cabinets; file release is on a controlled-loan basis to 
   authorized officials.
     Retention and disposal: Retained one year after separation from the 
   Agency when material of soft file is reviewed to determine and 
   destroy any duplicate records which are contained in the official 
   personnel folder, and ensure filing of material in operational files, 
   as appropriate.
     System manager(s) and address: 
         Career Management Officer/DDA
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the Notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employee.
       Career Service Panel.
       Agency officials.

   #..CIA--27

   #....System name: Supplemental Personnel (Soft) Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Current or former 
   staff or contract employees and detailed military personnel.
     Categories of records in the system: Memoranda of discussions, 
   working copies of personnel and contract actions including procedural 
   checklists, performance appraisals, travel and shipping orders. 
   Information concerning conduct, training, special qualifications or 
   restrictions, dependency and residence, emergency notifications, 
   biographic data, Letters of Instruction. Also, cables and dispatches 
   of administrative and operational significance, and photographs.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used as a 
   supplement to the official personnel folders by authorized operating 
   officials to facilitate and expedite processing or procedural 
   requirements and transactions of employees.
       Serves as a management tool for administrative and operating 
   officials for purposes of employee assignment, promotion, and career 
   development considerations and determinations.
       To refer or provide information in response to or by direction of 
   a court order, or where there is an indication of a violation or 
   potential violation of law whether civil, criminal, or regulatory in 
   nature, to the appropriate agency charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing a statute or law, regulation or order issued pursuant 
   thereto.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name.
     Safeguards: Files are maintained in vaulted areas or approved metal 
   filing cabinets; file release is on a controlled-loan basis to 
   authorized officials.
     Retention and disposal: Upon intra-Agency transfer, transfer file 
   to gaining component personnel office. Upon separation from the 
   Agency, maintain in Division for 2 years then transfer material for 
   inclusion in Official Personnel Folder to Office of Personnel; hold 
   remaining file 6 months and destroy. Destruction is by pulping.
     System manager(s) and address: 
         Chief, Career Management Staff, DDO.
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the Notification Section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employee.
       Career Service Panel.
       Agency officials.

   #..CIA--28

   #....System name: Supplemental Personnel (Soft) Files.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Current or former 
   staff or contract employees and detailed military personnel.
     Categories of records in the system: Memoranda of discussions, 
   working copies of personnel and contract actions including procedural 
   checklists, performance appraisals, travel and shipping orders. 
   Information concerning conduct, training, special qualifications or 
   restrictions, dependency and residence, emergency notifications, 
   biographic data, Letters of Instruction. Also, cables and dispatches 
   of administrative and operational significance, and photographs.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used as a 
   supplement to the official personnel folders by authorized operating 
   officials to facilitate and expedite processing or procedural 
   requirements and transactions of employees.
       Serves as a management tool for administrative and operating 
   officials for purposes of employee assignment, promotion, and career 
   development considerations and determinations.
       To refer or provide information in response to or by direction of 
   a court order, or where there is an indication of a violation or 
   potential violation of law whether civil, criminal, or regulatory in 
   nature, to the appropriate agency charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing a statute or law, regulation or order issued pursuant 
   thereto.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: By name.
     Safeguards: Files are maintained in vaulted areas or approved metal 
   filing cabinets; file release is on a controlled-loan basis to 
   authorized officials.
     Retention and disposal: After intra-Agency transfer, resignation, 
   or retirement, screen folder immediately transferring items that 
   should be filed in the Official Personnel file, operational items to 
   appropriate operating files, and process the remaining material as 
   follows: Intra-Agency transfer--forward file to gaining office; 
   retirement from Agency--hold retirement cases 18 months and destroy; 
   and, resignation from Agency--hold resignation cases 1 year and 
   destroy.
     System manager(s) and address: 
         Administrative Officer, Office of the DCI
         Central Intelligence Agency
         Washington, DC 20505.
     Notification procedure: Individuals seeking to learn if this system 
   of records contains information about them should direct their 
   inquiries to:
         Information and Privacy Coordinator
         Central Intelligence Agency
         Washington, DC 20505.
       Identification requirements are specified in the CIA rules 
   published in the Federal Register (32 CFR 1901.13). Individuals must 
   comply with these rules.
     Record access procedures: Request from individuals should be 
   addressed as indicated in the notification section above.
     Contesting record procedures: The Central Intelligence Agency's 
   regulations for access to individual records, for disputing the 
   contents thereof, and for appealing an initial determination by CIA 
   concerning access to or correction of records, are promulgated in the 
   CIA rules section of the Federal Register.
     Record source categories: Employee.
       Career Service Panel.
       Agency officials.

   #..CIA--29

   #....System name: Manpower Control System.

     System location: 
         Central Intelligence Agency
         Washington, DC 20505.
     Categories of individuals covered by the system: Current and former 
   Agency personnel and military or civilian personnel on detail to the 
   Agency.
       Contract employees since January l969.
       Applicants in process for employment for whom clearance has been 
   requested.
       Recipients of Agency awards.
       Participants, and beneficiaries designated by deceased employees 
   who were participants, in the Agency's retirement system and 
   Voluntary Investment Plan.
     Categories of records in the system: Data on employment history, 
   fitness reports, qualifications and skills, insurance and medical 
   benefits, retirement status, Voluntary Investment Plan accounts, 
   emergency designees, home and work addresses, Agency awards, military 
   reserve data, cases in process for employment, ceilings, position and 
   staffing patterns.
     Authority for maintenance of the system: National Security Act of 
   1947, as amended--Pub. L. 80-253.
       Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
   110.
       Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3l0l).
       Central Intelligence Agency Retirement Act of l964 for Certain 
   Employees, as amended--Pub. L. 88-643.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To provide 
   statistical reports for CIA management on strength, distribution and 
   utilization of manpower, average grades and salaries, minorities, 
   projected retirements, profiles of Agency skills and qualifications, 
   comparative rates on promotions, separations, new employees, reasons 
   for separations.
       To provide rosters and statistics for heads of Career Services to 
   assist them in administering their career development and evaluation 
   programs, including promotion rates and headroom, fitness report 
   ratings, qualifications, changes in their Career Services.
       To provide staffing patterns, grade and salary data for office 
   heads required for staffing and budget projections.
       To provide salary, leave, benefits and entitlements for the 
   payroll system.
       To provide rosters and statistics for components within the 
   Office of Personnel responsible for administering recruitment, 
   hospitalization, insurance, retirement, and Volunteer Investment 
   Programs.
       To provide records of employees entering on duty and employee 
   separations and current status tapes or rosters to Agency components 
   of concern.
       To provide statements of accounts to employees.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Magnetic tape and disk.
     Retrievability: By name, employee number, organization code, social 
   security number, or position number.
     Safeguards: Tapes and disks are maintained in a special room in a 
   vaulted area with access only by special badge. All tapes are under 
   control of a tape librarian. Each tape has a ``security'' profile 

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