Privacy Act: [CO-20]...

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   #..CO-4

   #....System name: 

       Recorded Document Files.
     System location: 
       Copyright Office, Library of Congress, Washington, DC 20559-6000.
     Categories of individuals covered by the system: 
       Individuals who are parties to, or have submitted for 
   recordation, assignments, licenses, notices of termination of 
   transfer, and other documents pertaining to a copyright; notices of 
   error in the name in a copyright notice; authors of anonymous and 
   pseudonymous works in instances where any person having an interest 
   in the copyright in such a work submits a statement identifying one 
   or more authors of the work; authors of works in instances where any 
   person having an interest in the copyright in a particular work 
   submits a statement of the death of the author or a statement that 
   the author is still living on a particular date; those who have filed 
   notices of intent to enforce copyright (NIEs) under the Uruguay Round 
   Agreements Act (URAA).
     Categories of records in the system: 
       Assignments, licenses, notices of termination of transfer, wills, 
   statements of abandonment of copyright, affidavits (such as a 
   statement with respect to the authorship of a work), agreements or 
   contracts, and other documents pertaining to copyright ownership, 
   statements of identity of an anonymous or pseudonymous author, 
   statements of the date of death of an author or that the author is 
   still living on a particular date, notices of error in the name in a 
   copyright notice, and notices of intent to enforce copyright under 
   the Uruguay Round Agreements Act.
     Authority for maintenance of the system: 
       17 U.S.C. 104A, 203(a)(4), 205, 302, 304(c), 406(a)(2), 705.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Records of recorded documents are open to public inspection from 
   8:30 a.m. to 5 p.m., Monday through Friday, except legal holidays. 
   The Office uses these documents to compile an index to filings 
   received for recordation. The index to documents received and 
   recorded through 1977 is located in the Copyright Card Catalog. Since 
   January 1, 1978, access to assignment documents recorded after 1977 
   is available in the automated document catalog file.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Prior to recordation, records are maintained in envelopes in file 
   cabinets. Once recorded, original documents are microfilmed and 
   returned to the remitter. Copies of copyright assignments and related 
   documents received prior to 1954 are in bound volumes as well as on 
   microfilm.
     Retrievability: 
       By the date the Office received the document and cross-referenced 
   it in the Copyright Card Catalog or automated document catalog file 
   by individual names and titles of works, by volume and page number or 
   microfilm, by document number and Copyright imaging system.
     Safeguards: 
       Prior to recordation, documents and related materials are 
   maintained in a room which is restricted to authorized personnel. All 
   records are maintained in areas that are locked during nonworking 
   hours.
     Retention and disposal: 
       Retained permanently.
     System manager(s) and address: 
       Head, Documents Recordation Section, Cataloging Division, 
   Copyright Office, Library of Congress, Washington, DC 20559-6000; and 
   Section Head, Reference and Bibliography Section, Information and 
   Reference Division, Copyright Office, Library of Congress, 
   Washington, DC 20559-6000.
     Notification procedure: 
       Inquiries about an individual's record should be in writing 
   addressed to the Supervisory Copyright Information Specialist, 
   Information Section, Information and Reference Division, Copyright 
   Office, Library of Congress, Washington, DC 20559-6000.
     Record access procedures: 
       Request from individuals should be in writing addressed to the 
   official designated under ``Notification Procedure.''
     Contesting record procedures: 
       See rules published in 37 CFR part 204.
     Record source categories: 
       Individual to whom the record pertains, such individual's 
   authorized agent, and other parties to the document recorded, or such 
   parties' authorized agents, as well as individuals having an interest 
   in the copyright in a work which is the subject of the document 
   submitted for recordation.

   #..CO-5

   #....System name: 

       Motion Picture Agreement Files.
     System location: 
       Motion Picture, Broadcasting, and Recorded Sound Division, 
   Library of Congress, Washington, DC 20559-6000.
     Categories of individuals covered by the system: 
       Copyright depositors who have agreed to return to the Library one 
   archival quality copy of any motion picture returned to the 
   depositor, if the Library of Congress requests such return within two 
   years of the date of deposit.
     Categories of records in the system: 
       Records contain the name and address of the depositor and the 
   date on which the Motion Picture Agreement was executed by the 
   Librarian of Congress.
     Authority for maintenance of the system: 
       17 U.S.C. 407, 705.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The Library of Congress uses these records to determine if it has 
   a Motion Picture Agreement with the depositor of a motion picture. If 
   the Library has such an agreement, the copy of the motion picture 
   submitted will be returned to the remitter if a written request has 
   been made. In the absence of such an agreement, the Motion Picture, 
   Broadcasting, and Recorded Sound Division of the Library of Congress 
   will retain the copy.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       The Agreement are retained and are publicly available in the 
   Motion Picture Reading Room, Motion Picture, Broadcasting, and 
   Recorded Sound Division, Room LM 338, James Madison Building, Library 
   of Congress, Washington, DC 20540-4690.
     Retrievability: 
       Alphabetically by depositor's name.
     Safeguards: 
       These records are maintained in a room which is restricted to 
   authorized personnel and locked during nonworking hours.
     Retention and disposal: 
       Retained indefinitely.
     System manager(s) and address: 
       Reference Assistant, Motion Picture, Broadcasting and Recorded 
   Sound Division, Room LM 338, James Madison Building, Library of 
   Congress, Washington, DC 20540-6600.
     Notification procedure: 
       Inquiries about an individual's record should be in writing 
   addressed to the Supervisory Copyright Information Specialist, 
   Information Section, Information and Reference Division, Copyright 
   Office, Library of Congress, Washington, DC 20559-6000.
     Record access procedures: 
       Request from individuals should be in writing addressed to the 
   official designated under ``Notification Procedure.''
     Contesting record procedures: 
       See rules published in 37 CFR part 204.
     Record source categories: 
       Depositors or their authorized agents.

   #..CO-6

   #....System name: 

       Deposit Recordation File.
     System location: 
       Copyright Office, Library of Congress, Washington, DC 20559-6000.
     Categories of individuals covered by the system: 
       Individuals who, without simultaneously applying for copyright 
   registration, have submitted deposit copies in accordance with the 
   provisions of 17 U.S.C. 407.
     Categories of records in the system: 
       Title of work, edition statement, imprint, collation, in notice 
   statement, depositor, depositor's address, number of copies received, 
   date received, and disposition.
     Authority for maintenance of the system: 
       17 U.S.C. 407, 705.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The Office uses these records to: (1) Keep a record of compliance 
   with 17 U.S.C. 407; (2) locate and correspond with those who have 
   published works but who have not deposited the required copies; (3) 
   prepare weekly statistics on the number and nature of deposits 
   received; and (4) prepare search reports at the request of a member 
   of the public.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       4  x  6 inch index cards in a cabinet and visible file; records 
   from April 5, 1993, kept on computer disk.
     Retrievability: 
       Alphabetically by depositor's name, author's name, and title of 
   work.
     Safeguards: 
       These records are maintained in a room which is restricted to 
   authorized personnel and locked during nonworking hours.
     Retention and disposal: 
       Retained permanently.
     System manager(s) and address: 
       Chief, Copyright Cataloging Division, Copyright Office, Library 
   of Congress, Washington, DC 20559-6000.
     Notification procedure: 
       Inquiries about an individual's record should be in writing 
   addressed to the Supervisory Copyright Information Specialist, 
   Information Section, Information and Reference Division, Copyright 
   Office, Library of Congress, Washington, DC 20559-6000.
     Record access procedures: 
       Requests from individuals should be in writing addressed to the 
   official designated under ``Notification Procedure.''
     Contesting record procedures: 
       See rules published in 37 CFR part 204.
     Record source categories: 
       Deposit copies submitted.

   #..CO-7

   #....System name: 

       Compliance Activity File.
     System location: 
       Copyright Office, Library of Congress, Washington, DC 20559-6000.
     Categories of individuals covered by the system: 
       Individuals from whom the Office has demanded, in accordance with 
   17 U.S.C. 407, copies of works published in the United States. It 
   also includes individuals whose works were found to be deposited in 
   accordance with 17 U.S.C. 407 prior to a demand.
     Categories of records in the system: 
       Author's name, title of work, publisher, copyright claimant, 
   dates of initial and follow-up action.
     Authority for maintenance of the system: 
       17 U.S.C. 407, 705.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The Office uses these records to avoid sending out duplicate 
   correspondence.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       4 x 6 inch index cards in a file cabinet.
     Retrievability: 
       Alphabetically by title and claimant's name.
     Safeguards: 
       These records are maintained in a room which is restricted to 
   authorized personnel and locked during nonworking hours.
     Retention and disposal: 
       Retained indefinitely.
     System manager(s) and address: 
       Chief, Copyright Acquisitions Division, Copyright Office, Library 
   of Congress, Washington, DC 20559-6600.
     Notification procedure: 
       Inquiries about an individual's record should be in writing 
   addressed to the
     Supervisory Copyright Information Specialist, Information Section, 
   Information and Reference Division, Copyright Office, Library of 
   Congress, Washington, DC 20559-6000.
     Record access procedures: 
       Requests from individuals should be in writing addressed to the 
   official designated under ``Notification Procedure.''
     Contesting record procedures: 
       See rules published in 37 CFR part 204.
     Record source categories: 
       Printed bibliographies, publishers' catalogs, citations provided 
   by the Library of Congress, published citations of the work, and 
   Office personnel who have personally observed the item cited.

   #..CO-8

   #....System name: 

       Freedom of Information Act and Privacy Act Requests and 
   Disclosures File.
     System location: 
       Copyright Office, Library of Congress, Washington, DC 20559-6000.
     Categories of individuals covered by the system: 
       Individuals who have submitted Freedom of Information Act and/or 
   Privacy Act requests in accordance with 37 CFR parts 203 and 204.
     Categories of records in the system: 
       Requests submitted under the Freedom of Information Act and/or 
   Privacy Act; requests submitted under the Privacy Act for correction 
   or amendment of Office records, and copies of the Office's responses 
   to these requests.
     Authority for maintenance of the system: 
       17 U.S.C. 701; 5 U.S.C. 552, 552a.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The Office uses these records to: (1) Maintain an accounting of 
   Freedom of Information Act and/or Privacy Act requests and Office 
   responses to these requests; (2) maintain an accounting of requests 
   submitted under the Privacy Act to correct or amend a record 
   pertaining to an individual and the Office responses to these 
   requests; (3) compile the annual report required by the Freedom of 
   Information Act; and (4) review and compile the records report 
   required by the Privacy Act.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Folders in a file cabinet, information on PC databases.
     Retrievability: 
       Alphabetically by requester's name.
     Safeguards: 
       Records are maintained in a room which is restricted to 
   authorized personnel and locked during nonworking hours.
     Retention and disposal: 
       Retained indefinitely.
     System manager(s) and address: 
       Section Head, Information Section, Information and Reference 
   Division, Copyright Office, Library of Congress, Washington, DC 
   20559-6000.
     Notification procedure: 
       Inquiries about an individual's record should be in writing 
   addressed to the Supervisory Copyright Information Specialist, 
   Information Section, Information and Reference Division, Copyright 
   Office, Library of Congress, Washington, DC 20559-6000.
     Record access procedures: 
       Requests from individuals should be in writing addressed to the 
   official designated under ``Notification Procedure.''
     Contesting record procedures: 

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