Home > 1995 Privacy Act Documents > Privacy Act: [CO-22] Mask Work Recorded Documents Files....Privacy Act: [CO-22] Mask Work Recorded Documents Files....
System location:
Copyright Office, Library of Congress, Washington, DC 20559.
Categories of individuals covered by the system:
Individuals who had frequent contact with the Copyright Office, or had
asked to receive all Office information circulars, announcements, and
other printed material prepared by the Office. Attorneys who were
listed in the annual edition of the ``American Bar Association Section
of Patent, Trademark, and Copyright Law Committees'' as members of the
copyright-related committees were also included.
Categories of records in the system:
Names and addresses.
Authority for maintenance of the system:
17 U.S.C. 707.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office used these records to address and mail Office information
circulars, announcements and other printed material. This file has
been inactive since 1985. Mailings are no longer made by the Copyright
Office using this file.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computer print-out sheets in a binder, stored in a desk drawer.
Retrievability:
Alphabetically by name.
Safeguards:
These records are maintained in a room which is restricted to
authorized personnel and locked during nonworking hours.
Retention and disposal:
Individuals may request that their names be dropped from the list. No
new names are being added to the list.
System manager(s) and address:
Section Head, Publications Section, Information and Reference
Division, Copyright Office, Library of Congress, Washington, DC 20559.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedure:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Individuals to whom the record pertains, Copyright Office records,
trade reference sources, and annual edition of ``American Bar
Association Section of Patent Trademark and Copyright Law Committee.''
<DOC>
COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-10
System name: Freedom of Information Act and Privacy Act Requests
and Disclosures File.
System location:
Copyright Office, Library of Congress, Washington, DC 20559.
Categories of individuals covered by the system:
Individuals who have submitted Freedom of Information Act and/or
Privacy Act requests in accordance with 37 CFR parts 203 and 204.
Categories of records in the system:
Requests submitted under the Freedom of Information Act and/or Privacy
Act; requests submitted under the Privacy Act for correction or
amendment of Office records; and copies of the Office response to
these requests.
Authority for maintenance of the system:
17 U.S.C. 701.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records: (1) To maintain an accounting of
Freedom of Information Act and/or Privacy Act requests and Office
responses to these requests; (2) to maintain an accounting of requests
submitted under the Privacy Act to correct or amend a record
pertaining to an individual and the Office responses to these
requests; (3) to compile the annual report required by the Freedom of
Information Act; and (4) to review and compile the annual report
required by the Privacy Act.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Manila folders in a file cabinet.
Retrievability:
Alphabetically by requester's name.
Safeguards:
These records are maintained in a room which is restricted to
authorized personnel and locked during nonworking hours.
Retention and disposal:
Retained indefinitely.
System manager(s) and address:
Section Head, Information Section, Information and Reference Division,
Copyright Office, Library of Congress, Washington, DC 20559.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Individuals to whom the record pertains, and Copyright Office records.
<DOC>
COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-11
System name: Address File.
System location:
Copyright Office, Library of Congress, Washington, DC 20559.
Categories of individuals covered by the system:
Copyright claimants of record whose address has been requested by a
member of the public.
Categories of records in the system:
Name and address of claimant of record, year date of address.
Authority for maintenance of the system:
17 U.S.C. 407, 705.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records to facilitate searching for addresses of
copyright claimants when such addresses are requested by a member of
the public.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
3 x 5 index cards in file drawer.
Retrievability:
Alphabetically by claimant of record's name.
Safeguards:
These records are maintained in a room which is restricted to
authorized personnel and is locked during nonworking hours.
Retention and disposal:
Retained indefinitely; however, obsolete addresses are disposed of as
more current addresses are obtained.
System manager(s) and address:
Section Head, Reference and Bibliography Section, Information and
Reference Division, Copyright Office, Library of Congress, Washington,
DC 20559.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Copyright claimants, their authorized agents, phone books, and city
directories.
<DOC>
COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-12
System name: Bibliographic File.
System location:
Copyright Office, Library of Congress, Washington, DC 20559.
Categories of individuals covered by the system:
Well-known or prolific authors or authors of well-known works, in
those instances where the Office determines that it would be in the
public interest to preserve published copyright-related information
about such authors.
Categories of records in the system:
Newspaper clippings, magazine articles, obituaries, book jackets and
similar information.
Authority for maintenance of the system:
17 U.S.C. 705.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records: (1) In the preparation of search
reports compiled at the request of a member of the public; and (2) in
the compilation of an index to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Folders in file cabinets.
Retrievability:
Alphabetically by author's name, law firm's name, or title of work.
Safeguards:
These records are maintained in a room which is restricted to
authorized personnel and locked during nonworking hours.
Retention and disposal:
Retained permanently.
System manager(s) and address:
Section Head, Reference and Bibliography Section, Information and
Reference Division, Copyright Office, Library of Congress, Washington,
DC 20559.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Magazines, newspapers, book jackets, trade reference sources,
Copyright Card Catalog, applications and other materials.
<DOC>
COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-13
System name: Secondary Transmissions by Cable Systems: Initial
Notice of Identity and Changes File.
System location:
Copyright Office, Library of Congress, Washington, DC 20559.
Categories of individuals covered by the system:
Cable system owners who submit notices of identity for recordation in
the Copyright Office, notices of ownership or control change, or
notices of change in the signal carriage complement of cable systems
from 1977 to August 27, 1986. The records are now dormant, nothing is
being added or deleted.
Categories of records in the system:
Statement of identity and address of the person who owns the secondary
transmission service, name and location of the primary transmitter or
transmitters whose signals are regularly carried, changes in any of
the preceding categories, and related correspondence.
Authority for maintenance of the system:
17 U.S.C. 111(d)(1).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records: (1) In the preparation of search
reports compiled at the request of a member of the public; and (2) in
the preparation of internal statistical reports; and (3) to establish
and maintain a public record.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Manila folders in locked file cabinet and microfilm (microjackets).
Retrievability:
Alphabetically by legal name of the owner of the cable system.
Safeguards:
These records are maintained in a room which is restricted to
authorized personnel and locked during nonworking hours.
Retention and disposal:
Retained indefinitely.
System manager(s) and address:
Chief, Licensing Division, Copyright Office, Library of Congress,
Washington, DC 20557.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Individual to whom the record pertains or such individual's authorized
agent.
<DOC>
COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-14
System name: Secondary Transmissions by Cable Systems:
Statements of Account.
System location:
Copyright Office, Library of Congress, Washington, DC 20559.
Categories of individuals covered by the system:
Owners of cable systems who file this, semi-annual statement of
accounts required by 17 U.S.C. 111(d)(2).
Categories of records in the system:
Legal names and addresses of owners of cable systems, call signs and
locations of primary transmitters and related correspondence.
Authority for maintenance of the system:
17 U.S.C. 111(d)(2).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records: (1) In the preparation of search
reports compiled at the request of a member of the public; and (2) to
establish and maintain a public record; and (3) in the preparation of
Other Popular 1995 Privacy Act Documents Documents:
|
| GovRecords.org presents information on various agencies of the United States Government. Even though all information is believed to be credible and accurate, no guarantees are made on the complete accuracy of our government records archive. Care should be taken to verify the information presented by responsible parties. Please see our reference page for congressional, presidential, and judicial branch contact information. GovRecords.org values visitor privacy. Please see the privacy page for more information. |
 |