Home > 1995 Privacy Act Documents > Privacy Act: [CO-22] Mask Work Recorded Documents Files....Privacy Act: [CO-22] Mask Work Recorded Documents Files....
See rules published in 37 CFR part 204.
Record source categories:
Individual to whom the record pertains or such individual's authorized
agent.
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COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-20
System name: Secondary Transmissions by Cable Systems:
Correspondence Files.
System location:
Licensing Division, Copyright Office, Library of Congress, Washington,
DC 20557.
Categories of individuals covered by the system:
Cable systems owners and other individuals who correspond with the
Licensing Division, the Copyright Office General Counsel or the
Register of Copyrights concerning the administration of the cable
compulsory licensing system in section 111 of title 17 U.S.C.
Categories of records in the system:
Correspondence.
Authority for maintenance of the system:
17 U.S.C. 111, 705.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office maintains these records to facilitate public access to
correspondence of the Licensing Division, Copyright Office General
Counsel and the Register of Copyrights on the administration of the
section 111 compulsory licensing system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Manila folders in a file cabinet and binders.
Retrievability:
Correspondence usually accessible by date letter sent to member of
public.
Safeguards:
These records are maintained in a room which is restricted to
authorized personnel and locked during nonworking hours.
Retention and disposal:
Records are retained indefinitely.
System manager(s) and address:
Chief, Licensing Division, Copyright Office, Library of Congress,
Washington, DC 20557.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Licensing Division personnel, the Copyright Office General Counsel and
the Register of Copyrights.
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COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-21
System name: Mask Work Registration Files.
System location:
Copyright Office, Library of Congress, Washington, DC 20557.
Categories of individuals covered by the system:
Mask work owners, applicants for mask work registration, or the
authorized agents of such individuals.
Categories of records in the system:
Names and addresses of mask work owners; certified statements
pertaining to creation, commercial exploitation, ownership, and other
registration-related information; general correspondence pertaining to
registration of mask work claims.
Authority for maintenance of the system:
17 U.S.C. 908(b), 705.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records: (1) In the preparation of search
reports at the request of a member of the public; (2) to respond to
requests by the public for information; (3) to correspond with
applicants or otherwise process applications and related materials;
(4) to monitor and control the flow of work in the Office; and (5) to
establish and maintain a public record. It is the general policy of
the Copyright Office to deny direct public inspection of in-process
application forms and correspondence, and any related material forming
part of a pending application, except upon the request of the mask
work owner or his/her authorized representative. However, information
about the material facts alleged in the application will be given to
the public upon request. Once registration of a claim to mask work
protection has been completed or refused at the final agency level,
the registration and correspondence records pertaining to that claim
are open for public inspection from 8:30 a.m. to 5 p.m., Monday
through Friday, except legal holidays.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Manila envelopes in file cabinets and on shelves; computer tapes and
discs; and microform.
Retrievability:
Registration number, cross-referenced by name of owner and title of
work in the automated or microform catalog files; by correspondence
control number, applicant's name, title of work, and any entered
cross-references in the automated correspondence management system; by
fee service number, applicant's name, title of work, and any entered
cross-references in the automated receipts in-process system; in the
case of physical files, by correspondence control number on a bar code
label attached to each file, for in-process files, and by applicant's
name for closed correspondence files.
Safeguards:
Automated records are available at computer terminals located
throughout the Library of Congress. Physical records are maintained in
areas that are restricted to authorized personnel. All records in this
system are maintained in areas that are locked during nonworking
hours.
Retention and disposal:
Retained permanently.
System manager(s) and address:
Supervisor, Mask Work Unit, Examining Division, Department MW, Library
of Congress, Washington, DC 20540.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Applicants or their authorized agents.
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COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-22
System name: Mask Work Recorded Documents Files.
System location:
Copyright Office, Library of Congress, Washington, DC 20557.
Categories of individuals covered by the system:
Individuals who are parties to, or have submitted for recordation,
assignments, licenses, and other documents pertaining to a mask work.
Categories of records in the system:
Assignments, licenses, wills, agreements or contracts, and other
documents pertaining to mask works.
Authority for maintenance of the system:
17 U.S.C. 908(b), 705.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records of recorded documents are open to public inspection from 8:30
a.m. to 5 p.m., Monday through Friday, except legal holidays. In
addition, the Office uses these records to compile an index to
recorded documents, which is interfiled in the automated catalog
files.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Prior to recordation, records are maintained in manila envelopes in
file cabinets. Once recorded, original documents are microfilmed and
returned to the applicant. Mask work documents appear on microfilm.
Mask work documents recorded prior to 1990 appear on separate reel(s)
of microfilm; they are not interspersed with copyright related
documents.
Retrievability:
Before recordation, by date the Office received the document; after
recordation, cross-referenced in the automated catalog files by names
of parties and titles of works.
Safeguards:
Prior to recordation, documents and related materials are maintained
in a room which is restricted to authorized personnel. Automated
records are available at computer terminals located throughout the
Library of Congress. All records are maintained in areas that are
locked during nonworking hours.
Retention and disposal:
Retained permanently.
System manager(s) and address:
Supervisor, Documents Unit, Cataloging Division, Copyright Office,
Library of Congress, Washington, DC 20559.
Notification procedure:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Requests from individuals should be in writing addressed to the
official designated under ``Notification procedure.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Individual to whom the record pertains, such individual's authorized
agent, and other parties named in the document recorded, or such
parties' authorized agents, as well as individuals having an interest
in the mask work which is the subject of the document submitted for
recordation.
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COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-23
System name: Network Name and Address File for Satellite Carrier
Statutory License.
System location:
Copyright Office, Library of Congress, Washington, DC 20557.
Categories of individuals covered by the system:
Television networks and individuals to whom a satellite carrier files
a list identifying all subscribers to which the satellite carrier
makes secondary transmissions of that network's primary transmission.
Categories of records in the system:
Name of the television network, the contact person, a full mailing
address, phone number and related information required by 17 U.S.C.
119(a)(2)(C).
Authority for maintenance of the system:
17 U.S.C. 119(a)(2)(C).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records: (1) In the preparation of search
reports compiled at the request of a member of the public; and (2) to
establish and maintain a public record.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Manila folders in a file cabinet.
Retrievability:
Alphabetically by legal name of the network owner.
Safeguards:
These records are maintained in a room restricted to authorized
personnel and locked during nonworking hours.
Retention and disposal:
Retained indefinitely.
System manager(s) and address:
Chief, Licensing Division, Copyright Office, Library of Congress,
Washington, DC 20557.
Notification procedures:
Inquiries about an individual's record should be in writing addressed
to the Supervisory Copyright Information Specialist, Information
Section, Information and Reference Division, Copyright Office, Library
of Congress, Washington, DC 20559.
Record access procedures:
Request from individuals should be in writing addressed to the
official designated under ``Notification procedures.''
Contesting record procedures:
See rules published in 37 CFR part 204.
Record source categories:
Individuals to whom the record pertains or such individual's
authorized agent.
<DOC>
COPYRIGHT OFFICE, LIBRARY OF CONGRESS
CO-24
System name: Satellite Carrier Voluntary Agreements File.
System location:
Copyright Office, Library of Congress, Washington, DC 20557.
Categories of individuals covered by the system:
Satellite Carriers, Distributors and Copyright Owners.
Categories of records in the system:
Copies of actual agreements submitted, and related correspondence.
Authority for maintenance of the system:
17 U.S.C. 119(c)(2)(C).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Office uses these records: (1) In the preparation of search
reports compiled at the request of a member of the public; and (2) to
establish and maintain a public record.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Manila folders in a file cabinet.
Retrievability:
Alphabetically by legal name of the owner of the satellite carrier,
distributor, and copyright owner.
Safeguards:
These records are maintained in a room restricted to authorized
personnel and locked during nonworking hours.
Retention and disposal:
Retained indefinitely.
System manager(s) and address:
Chief, Licensing Division, Copyright Office, Library of Congress,
Washington, DC 20557.
Notification procedures:
Other Popular 1995 Privacy Act Documents Documents:
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