Home > 1997 Privacy Act Documents > Privacy Act: [CORPORATION-18]...Privacy Act: [CORPORATION-18]...
Corporation-4
Employee and Applicant Records Files--Corporation-5
Employee/Member Occupation Injury/Illness Reports and
Claim Files--Corporation-6
Travel Files--Corporation-7
AmeriCorps Member Individual Accounts--Corporation-8
Counselors' Report Files--Corporation-9
Discrimination Complaint Files--Corporation-10
Employee Pay and Leave Record Files--Corporation-11
Freedom of Information Act and Privacy Act Request
Files--Corporation-12
Legal Office Litigation/Correspondence Files--
Corporation-13
Merit Promotion Plan Files--Corporation-14
Office of the Inspector General Investigative Files--
Corporation-15
Travel Authorization Files--Corporation-16
Momentum Financials Vendor Files--Corporation-17
AmeriCorps*VISTA Volunteer Management System Files--
Corporation-8
#..CORPORATION-1
#....System name:
Momentum Financials Open Obligations and Automated Disbursement
Files.
System location:
Office of Accounting and Financial Management Services,
Corporation for National and Community Service, 1201 New York Avenue,
NW Washington, DC 20525.
Categories of individuals covered by the system:
Individuals to whom the agency owes money.
Categories of records in the system:
Name of payee, address, ABA routing number, financial institution
name and address, depositor account number, taxpayer identification
number, amount owed, date of liability, amount paid, schedule number
authorizing the U.S. Department of the Treasury to issue payment and
returned or cancelled payments.
Authority for maintenance of the system:
The Domestic Volunteer Service Act of 1973, as amended; the
National and Community Service Act of 1990, as amended, and the
Budget and Accounting Procedures Act of 1950, as amended; the Chief
Financial Officer Act of 1990; and the Debt Collection Improvement
Act of 1996.
Purpose(s):
To maintain a current record of amounts owed and paid by the
Corporation.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
See General Routine Uses contained in Preliminary Statement. Data
is also released to the Internal Revenue Service in accordance with
the Internal Revenue Code.
Policies and practices for storing, retrieving, accessing,
retaining and disposing of records in the system:
Storage:
Records are maintained electronically and file folders are stored
in locked metal file cabinets.
Retrievability:
Hardcopy records are indexed alphabetically by name and
electronic records may be accessed by name or TIN.
Safeguards:
Records are available only to staff in the Office of Accounting
and Financial Management Services and other appropriate Corporation
officials with the need for such records in the performance of their
duties.
Retention and disposal:
Hardcopy records are held for three (3) years and then retired to
the Federal Records Center. Electronic records are archived
periodically.
System manager(s) and address:
Director, Office of Accounting and Financial Management Services,
Corporation for National and Community Service, 1201 New York Avenue,
NW, Washington, DC 20525.
Notification procedure:
To determine whether there is a record in the system about
individual, that individual should submit a request in writing to the
Records Liaison Officer giving name, taxpayer identification number,
and address.
Record access procedures:
See Notification procedures.
Contesting record procedures:
Anyone desiring to contest or amend information contained in this
system should write to the Records Liaison Officer at the address
given and set forth the basis for which the record is believed to be
incomplete or incorrect.
Record source categories:
Data in this system is obtained from documents submitted by
individuals covered by the system as well as documents issued by
Corporation officials involved with managing and disbursing funds.
Exemptions claimed for the system:
None.
#..CORPORATION-2
#....System name:
Momentum Financials Accounts Receivable Files.
System location:
Office of Accounting and Financial Management Services,
Corporation for National and Community Service, 1201 New York Avenue,
NW, Washington, DC 20525.
Categories of individuals covered by the system:
Individuals owing money to the Corporation.
Categories of records in the system:
Name of debtor, address, taxpayer identification number, amount
owed, date of liability, and amount collected or amount forwarded to
the U.S. Treasury for further collection action as mandated by DCIA
of 1996.
Authority for maintenance of the system:
The Domestic Volunteer Service Act of 1973, as amended; the
National and Community Service Act of 1990, as amended; the Budget
and Accounting Procedures Act of 1950, as amended, and the Debt
Collection Improvement Act of 1996.
Purpose(s):
To maintain a current record of amounts owed and paid to the
Corporation.
Routine uses of records in the system, including categories of
users and the purposes of such uses:
See General Routine Uses contained in Preliminary Statement. Data
may be disclosed to the U.S. Department of Justice for litigation
action; the U.S. Department of the Treasury to pursue further
collection action when the Corporation is unable to collect a debt
through its own efforts and/or recommended write-off; or to the
General Accounting Office in connection with inquiries, audits or
investigations related to the Corporation's debt activities.
Policies and practices for storing, retrieving, accessing,
retaining and disposing of records in the system:
Storage:
Records are maintained in file folders which are stored in locked
metal file cabinets.
Retrievability:
Records are indexed alphabetically by name.
Safeguards:
Records are available only to staff in the Office of Accounting
and Financial Management Services, other authorized Corporation
officials with the need for such records in the performance of their
duties or forwarded to the U.S. Treasury for further collection
action.
Retention and disposal:
Records are held for three (3) years and then retired to the
Federal Records Center.
System manager(s) and address:
Office of Accounting and Financial Management Services,
Corporation for National and Community Service, 1201 New York Avenue,
NW, Washington, DC 20525.
Notification procedure:
To determine whether there is a record in the system about an
individual, that individual should submit a request in writing to the
Records Liaison Officer giving name, taxpayer identification number,
and address.
Record access procedures:
See Notification procedures.
Contesting record procedures:
Anyone desiring to contest or amend information contained in this
system should write to the Records Liaison Officer and set forth the
basis for which the record is believed to be incomplete or incorrect.
Record source categories:
Data in this system is obtained from documents submitted by
individuals covered by the system as well as documents issued by
Corporation officials involved with managing and collecting debts.
Exemptions claim for the system:
None.
#..CORPORATION-3
#....System name:
Domestic Full-time Member Census Master File.
System location:
Corporation for National and Community Service, AmeriCorps*VISTA,
1201 New York Avenue, NW, Washington, DC 20525.
Categories of individuals covered by the system:
Any person who has served as a VISTA, or an AmeriCorps*VISTA
member.
Categories of records in the system:
The records maintained contain information extracted from the
member's application, information about the member's period of
service, and information about the member's history with the
Corporation.
Authority for maintenance of the system:
The Domestic Volunteer Service Act of 1973, as amended.
Purpose(s):
The system of records was established to maintain service
histories on all former VISTA and AmeriCorps*VISTA members.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
See General Routine Uses contained in Preliminary Statement.
Policies and practices for storing, retrieving, accessing,
retaining and disposing of records in the system:
Storage:
Records are stored in electronic database form on the
Corporation's internal computer network.
Retrievability:
The member's name and/or social security number retrieves
records.
Safeguards:
The material is available only to Corporation and
AmeriCorps*VISTA staff. It is not available to anyone else without
the express written consent from the individual to release his/her
information.
Retention and disposal:
These records are maintained permanently.
System manager(s) and address:
Director of AmeriCorps*VISTA, Corporation for National and
Community Service, 1201 New York Avenue, NW, Washington, DC 20525.
Notification procedure:
A former member wishing to determine if this system contains
their records should contact the Corporation for National and
Community Service, Attn: Alumni Coordinator, 1201 New York Avenue,
NW, Washington, DC 20525, and provide their name, social security
number, and approximate dates of volunteer service.
Record access procedures:
A former member wishing access to information about his/her
record should contact the Corporation for National and Community
Services, Attn: Alumni Coordinator, 1201 New York Avenue, NW,
Washington, DC 20525.
Contesting record procedures:
Any former member wishing to amend information maintained in his/
her electronic record may do so by addressing such request to the
Corporation for National and Community Service, Office of the General
Counsel, Attn: Corporation Privacy Act Officer, 1201 New York Avenue,
NW, Washington, DC 20525.
Record source categories:
The data is obtained from the member's application, status
change, and payroll change notices.
Exemptions claimed for the system:
None.
#..CORPORATION-4
#....System name:
AmeriCorps Full-time Member Personnel Files.
System location:
All Corporation State Offices, AmeriCorps*Leaders Office at
Corporation Headquarters, and NCCC Regional Campuses.
Categories of individuals covered by the system:
All active AmeriCorps members assigned under programs operated by
the Corporation.
Categories of records in the system:
Records maintained contain member application and reference
forms, member status and payroll information, member travel vouchers,
future plans forms, including evaluation of service, and general
correspondence.
Authority for maintenance of the system:
The Domestic Volunteer Service Act of 1973, as amended; the
National and Community Service Act of 1990, as amended.
Purpose(s):
This system of records was established to maintain information on
AmeriCorps while they are assigned to their respective programs.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The content of these records may be disclosed to the member's
sponsor (VISTA) and other Corporation officials concerning placement,
performance, support and related matters for AmeriCorps members.
Also, see General Routine Uses contained in Preliminary Statement.
Policies and practices for storing, retrieving, accessing,
retaining and disposing of records in the system:
Storage:
Records are maintained in file folders which are stored in locked
metal file cabinets.
Retrievability:
Records are retrievable alphabetically by last name.
Safeguards:
Records in the system are available only to appropriate
Corporation staff in State Offices, the AmeriCorps*Leaders Office at
Corporation Headquarters, and Regional NCCC Campuses, and other
appropriate officials of the Corporation with need for such records
in the performance of their duties.
Retention and disposal:
Records are retained for one (1) year after the member has
terminated and then retired to the Federal Records Center where they
are maintained for six (6) years.
System manager(s) and address:
The System Manager for VISTAs is the State Program Director in
each Corporation State Office; the Regional NCCC Campus Director at
each Campus location; and the Director, AmeriCorps*Leaders at
Corporation Headquarters.
Notification procedure:
Members wishing to determine if this system contains their
records should contact the Corporation State Office (VISTAs) for the
state where the member performed their service; NCCC Campus where the
member was assigned, and the AmeriCorps*Leaders Office at Corporation
Headquarters.
Record access procedures:
Members wishing access to information about their records should
contact the particular Corporation State Office, NCCC Regional Campus
where the member was assigned or performed their service, and the
AmeriCorps*Leaders Office at Corporation Headquarters, and provide
name, social security number, and dates and location of where the
member performed their service.
Contesting record procedures:
A member wishing to amend his or her record may do so by
addressing a request to the Corporation for National and Community
Service, Office of the General Counsel, Attn: Corporation Privacy Act
Officer, 1201 New York Avenue, NW, Washington, DC 20525.
Record source categories:
The data is supplied by the member or through forms signed and
executed by the member, or by Corporation personnel.
Other Popular 1997 Privacy Act Documents Documents:
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