Privacy Act: [CORPORATION-18]...

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     Exemptions claimed for the system:
       None.

   #..CORPORATION-5

   #....System name: 

       Employee and Applicant Records Files.
     System location: 
       Human Resources, Corporation for National and Community Service, 
   1201 New York Avenue, NW, Washington, DC 20525.
     Categories of individuals covered by the system: 
       Current and former employees; applicants; any individual involved 
   in a grievance or grievance appeal or who has filed a complaint with 
   the Department of Labor, Federal Labor Relations Council, Federal 
   Mediation and Conciliation Service, or similar organization; and 
   individuals considered for access to classified information.
     Categories of records in the system: 
       (1) The Staff Security Files contain investigative information 
   regarding an individual's character, conduct, behavior in the 
   community where he or she lives; loyalty to the U.S. Government; 
   arrest and convictions for any violations against the law; reports or 
   interviews with former supervisors, coworkers, associates, educators, 
   etc., about qualifications of an individual for a specific position; 
   reports of inquires with law enforcement agencies, former employers, 
   educational institutions attended; and other similar information 
   developed from the above.
       (2) The Grievance, Appeal and Arbitration Files contain copies of 
   petitions, complaints, charges, responses, rebuttals, evidentiary 
   materials, briefs, affidavits, statements, records of hearings and 
   decisions or findings of fact with respect thereto and incidental 
   correspondence regarding complaints and appeals with respect to 
   grievances and arbitration matters.
       (3) The Employees Indebtedness Files contain records which are 
   primarily correspondence regarding alleged indebtedness of 
   Corporation employees, including employees' responses, the 
   Corporation's response to the employee and/or creditor and 
   administrative correspondence and records relating to agency 
   assistance to the employee in resolving the indebtedness, if 
   appropriate.
       (4) The Employee Reemployment and Repromotion Priority 
   Consideration Files list a person's name and the positions he or she 
   was considered for, dates of consideration and a copy of the 
   individual's latest Standard Form 171 and performance evaluation.
       (5) The Performance Evaluation File consists of the annual 
   evaluations of employee performance prepared by supervisors and 
   reviewed by supervisory reviewing officials, together with comments, 
   if any by the employee evaluated.
       (6) The Management-Union Records System consists of automated 
   data printouts showing an employee's name, grade, series, title, 
   organizational entity and other data which determine inclusion or 
   exclusion from the bargaining unit under the existing union contract. 
   The record also contains a printout showing the amount of dues 
   withheld from each employee who has authorized such withholding, and 
   other related data.
       (7) The Human Resources Management Information System is a 
   computer based record which includes data relating to tenure, 
   benefits eligibility, awards, etc., and other data needed by the 
   Office of Human Resources and Corporation managers.
       (8) The Personnel History Program contains a record of personnel 
   actions made during employment, forwarding address, reason for 
   leaving, social security number, date of birth, tenure, information 
   regarding date and reason for termination.
     Authority for maintenance of the system: 
       The Domestic Volunteer Service Act of 1973, as amended; the 
   National and Community Service Act of 1990, as amended; provisions of 
   the Federal Personnel Manual; Executive Orders concerning management 
   relations with employee organizations; Executive Order 10450; and 
   various acts of Congress relating to personnel investigations 
   authorizing the same by the Office of Personnel Management whose 
   responsibility can, under Civil Service regulations and law, be 
   delegated in whole or in part to agencies.
   Purpose(s): 
       To provide an information system which documents and supports the 
   Corporation's personnel management process including those categories 
   listed above.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       As indicated below, the subsystems incorporate all or some of the 
   published routine uses.
       (1) Staff Security Files--in addition to our general routine uses 
   may be disclosed to the Office of Personnel Management as part of the 
   central personnel investigation records system.
       (2) Grievance, Appeal and Arbitration Records and Files--in 
   addition to our general routine uses may be disclosed and used: (a) 
   To OPM; the Merit System Protection Board; and the Office of Special 
   Counsel, Merit System Protection Board, on request in conjunction 
   with any appeal or in conjunction with its official duties with 
   regard to personnel matters and investigations regarding complaints 
   of Federal employees and applicants; and (b) To designated hearing 
   examiners, arbitrators and third-party appellate authorities involved 
   in the hearing or appeal procedures.
       (3) Employees Indebtedness Records and Files--may be released 
   under our routine uses numbers 1, 2, and 3 except that under routine 
   use number 1, records may be released only to an appropriate Federal 
   agency and the records may also be referred to a court of law or any 
   administrative board of hearing on matters related to probation and 
   parole.
       (4) Employee Reemployment and Repromotion Priority Consideration 
   Records and Files--in addition to our general routine uses may be 
   disclosed to: (a) OPM as part of the OPM personnel management 
   evaluation system; and (b) to OPM for information concerning 
   reemployment and repromotion rights.
       (5) Performance Evaluation Files--in addition to our general 
   routine uses may be disclosed to OPM in connection with any request 
   for information or inquiry as to Federal personnel regulation.
       (6) Management Union Records--in addition to the general routine 
   uses may be disclosed to and used for: (a) The Corporation employees 
   union for maintenance of its dues and inclusion in the bargaining 
   unit; (b) the Treasury Department for preparation of payroll checks 
   with appropriate withholding of dues; and (c) OPM for reports of 
   management/labor relations.
       (7) Human Resources Management Information System--used by 
   Corporation officials for day-to-day work information; statistical 
   reports without personal identifiers and for in-house reports 
   relating to management. Information contained in this record is 
   reflected in the individual's official personnel folder.
       (8) Personnel History Program--is used by the Human Resources 
   staff to verify service and for day-to-day information.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Records are maintained in file folders, floppy disks, lists or 
   loose-leaf binders, and are stored in metal file cabinets with a lock 
   or in secured rooms with access limited to those employees whose 
   duties require access. Where data is obtained via computer, 
   controlled access is maintained through computer security control 
   procedures.
     Retrievability: 
       Records are indexed by name, social security number or employee 
   number.
     Safeguards: 
       Records are generally available to Corporation employees having a 
   need for such records in the performance of their duties. Generally, 
   the Security Files are available only to office heads or security 
   personnel.
     Retention and disposal: 
       After termination, death or retirement or consideration of an 
   applicant, the Staff Security Files are kept in the security office 
   three (3) years and then retired to a Federal Records Center for 
   twenty-seven (27) years and then destroyed. The Grievances, Appeals 
   and Arbitration Files are retained indefinitely in Human Resources. 
   The Employee Indebtedness Files are destroyed on a bi-annual basis or 
   when the problem is resolved. The Employee Reemployment and 
   Repromotion Priority Consideration Files are retained according to 
   length of reemployment or repromotion eligibility. The Performance 
   Evaluation Files are retained one year or until superseded. The Human 
   Resources Management Information System records and the Personnel 
   Program data are kept indefinitely in the Office of Human Resources. 
   The Management-Union Lists are retained until superseded by a 
   corrected or updated list.
     System manager(s) and address: 
       Director, Human Resources, Corporation for National and Community 
   Service, 1201 New York Avenue, NW, Washington, DC 20525.
     Notification procedure: 
       See the Notification paragraph in the Preliminary Statement.
     Record access procedures: 
       See the Notification paragraph in the Preliminary Statement.
     Contesting recORD SOURCE CATEGORIES:
       Same as ``Record Access Procedures''.
     Record source categories: 
       From the individual; the official personnel folder; statistical 
   and other information developed by Human Resource staff, such as 
   enter on duty date and within grade increase due dates; agency 
   supervisors and reviewing officials; individual employee fiscal and 
   payroll records; alleged creditors of employees; witnesses to 
   occurrences giving rise to a grievance, appeal or other action; 
   hearing records and affidavits and other documents used or usable in 
   connection with grievance, appeal and arbitration hearings. 
   Information contained in the Staff Security files is obtained from: 
   (a) Applications and other personnel and security forms furnished by 
   the individual; (b) investigative material furnished by other Federal 
   agencies; (c) personal investigation or written inquiry from 
   associates, police departments, courts, credit bureaus, medical 
   records, probation officials, prison officials, and other sources as 
   may be developed from the above; and (d) the individual.
     Exemptions claimed for the system:
       None.

   #..CORPORATION-6

   #....System name: 

       Employee/Member Occupational Injury/Illness Reports and Claim 
   Files.
     System location: 
       Human Resources, Corporation for National and Community Service, 
   1201 New York Avenue, NW, Washington, DC 20525.
     Categories of individuals covered by the system: 
       Corporation staff and full-time volunteers.
     Categories of records in the system: 
       Reports of work related injuries and illnesses and claims for 
   workers' compensation submitted to Department of Labor.
     Authority for maintenance of the system: 
       Federal Employees Compensation Act & Occupational Safety and 
   Health Administration Act.
   Purpose(s): 
       To maintain injury/illness reports data and to track workers' 
   compensation claims on behalf of Corporation staff and full-time 
   members.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       To determine annual work related injury/illness data re: 
   Corporation staff, and to identify trends if possible. To prepare and 
   submit workers' compensation claims. Also, generally, see General 
   Routine Uses contained in Preliminary Statement.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Records are maintained in file folders which are stored in locked 
   metal file cabinets.
     Retrievability: 
       Records are maintained by name in alphabetical sequence.
     Safeguards: 
       Records are available only to claimants and Corporation staff who 
   demonstrate a need to know.
     Retention and disposal: 
       Official files are kept seven (7) years following year of 
   occurrence. Disposal of records is by shredding.
     System manager(s) and address: 
       OWCP Liaison Officer, Human Resources, Corporation for National 
   and Community Service, 1201 New York Avenue, NW, Washington, DC 
   20525.
     Notification procedure: 
       Claimant writes request for data to the address listed above.
     Record access procedures: 
       Requester should give OWCP claim number, but it is not mandatory. 
   Data requests may be requested in the name of injured employee/
   volunteer.
     Contesting record procedures: 
       Claimant or injured employee/member may submit any data deemed 
   relevant to the case to address listed.
     Record source categories: 
       Individual who suffers work related injury/illness submits any 
   pertinent data necessary; medical reports, witness statements, time 
   and attendance records, medical bills, legal briefs.
     Exemptions claimed for the system:
       None.

   #..CORPORATION-7

   #....System name: 

       Travel Files.
     System location: 
       Office of Administrative and Management Services, Travel Unit, 
   Corporation for National and Community Service, 1201 New York Avenue, 
   NW, Washington, DC 20525.
     Categories of individuals covered by the system: 
       All Corporation Staff, Consultants, Invitational Travelers, and 
   Relocated Staff.
     Categories of records in the system: 
       Individuals' records and special event records.
     Authority for maintenance of the system: 
       The Domestic Volunteer Service Act of 1973, as amended, and the 
   National Community Service Act of 1990, as amended.
   Purpose(s): 
       To maintain travel files on all persons traveling on official 
   Corporation business.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       See General Routine Uses contained in Preliminary Statement.
     Policies and practices for storing, retrieving, accessing, 
   RETAINING AND DISposing of records in the system:  
     Storage: 
       Files are maintained in individual folders in a locked metal file 
   cabinet when not in immediate use.
     Retrievability: 
       Individual's name in alphabetical order and Travel Authorization 
   number.
     Safeguards: 
       Access only to appropriate personnel and Corporation officials. 
   The metal travel file cabinet is locked when not in use.
     Retention and disposal: 
       Retention three (3) years. Disposal of records is by shredding.
     System manager(s) and address: 
       Travel Analyst, Office of Administrative and Management Services, 
   Corporation for National and Community Service, 1201 New York Avenue, 
   NW., Washington, DC 20525.
     Notification procedure: 
       Send to address listed.
     Record access procedures: 
       Travel Analyst, Office of Administrative and Management Services, 
   Corporation for National and Community Service, 1201 New York Avenue, 
   NW., Washington, DC 20525.
     Contesting record procedures: 
       Send to address listed.
     Record source categories: 
       Submitted by Corporation employees etc.
     Exemptions claimed for the system:
       None.

   #..CORPORATION-8

   #....System name: 

       AmeriCorps Member Individual Accounts.
     System location: 
       Corporation for National and Community Service, National Service 
   Trust Operations, 1201 New York Avenue, NW., Washington, DC 20525.

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