Privacy Act: [CORPORATION-18]...

	Web GovRecords.org

   recipients, contractors and subcontractors.
     Categories of records in the system: 
       All correspondence relevant to the investigation; all internal 
   staff memoranda; information provided by subjects, witnesses, and 
   governmental investigatory or law enforcement organizations; copies 
   of all subpoenas issued during the investigation; affidavits, 
   statements from witnesses, memoranda of interviews, transcripts of 
   testimony taken in the investigation and accompanying exhibits; 
   documents and records or copies obtained during the investigation; 
   working papers of the staff, investigative notes, and other documents 
   and records relating to the investigation; information about 
   criminal, civil, or administrative referrals; and opening reports, 
   progress reports, and closing reports, with recommendations for 
   corrective action.
     Authority for maintenance of the system: 
       The Inspector General Act of 1978, as amended, 5 U.S.C. app. 3.
   Purpose(s): 
       To maintain files of investigative and reporting activities 
   carried out by the Office of the Inspector General.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. Referral to Federal, state, local and foreign investigative or 
   prospective authorities. A record in the system of records, which 
   indicates either by itself or in combination with other information 
   within the Corporation's possession, a violation or potential 
   violation of law, whether civil, criminal or regulatory and whether 
   arising by general statute or particular program statute, or by 
   regulation, rule or order issued pursuant thereto, may be disclosed, 
   as a routine use, to the appropriate Federal, foreign, state or local 
   agency or professional organization charged with the responsibility 
   of investigating or prosecuting such violation or charged with 
   enforcing or implementing or investigating or prosecuting such 
   violation or charged with enforcing or implementing the statue or 
   rule, regulation or order issued pursuant thereto.
       2. Disclosure to a Federal or state grand jury agent pursuant to 
   a Federal or state grand jury subpoena or prosecution request that 
   such record be released for the purpose of its introduction to a 
   grand jury.
       3. Referral to suspension/debarment authorities, internal to the 
   Corporation, when the record released is germane to a determination 
   of the propriety of, or necessity for, a suspension or debarment 
   action.
       4. Referral to Federal, state, local and professional licensing 
   authorities when the record to be released reflects on the moral, 
   educational, or vocational qualifications of an individual holding a 
   license or seeking to be licensed.
       5. Disclosure to a contractor, grantee, or subgrantee or other 
   recipient of Federal funds, when the record to be released reflects 
   serious inadequacies with the recipient's personnel, and disclosure 
   of the record is for the purpose of permitting the recipient to 
   effect corrective action in the Government's best interest.
       6. Disclosure to a contractor, grantee, or subgrantee or other 
   recipient of Federal funds, when the recipient has incurred an 
   indebtedness to the Government through its receipt of Government 
   funds, and release of the record is for the purpose of allowing the 
   debtor to effect a collection against a third party.
       7. Disclosure to any source, either private or governmental, to 
   the extent necessary to secure from such source information relevant 
   to, and sought in furtherance of, a legitimate investigation or 
   audit.
       8. Disclosure to a domestic, foreign or international 
   governmental agency considering personnel or other internal actions, 
   such as assignment, hiring, promotion, or retention of an individual, 
   issuance of a security clearance, reporting an investigation of an 
   individual, award or other benefit, to the extent that the 
   information is relevant to such agency's decision on the matter.
       9. Disclosure to the Office of Government Ethics (OGE) for any 
   purpose consistent with OGE's mission, including the compilation of 
   statistical data, or the mission of the OIG.
       10. Disclosure to a Board of Contract Appeals, the General 
   Accounting Office or other tribunal hearing a bid protest involving a 
   Corporation or OIG procurement.
       11. Disclosure to a domestic, foreign or international government 
   law enforcement agency maintaining civil, criminal or other relevant 
   enforcement information, or other pertinent information, in order 
   that the OIG may obtain information relevant to a decision concerning 
   the assignment, hiring, promotion, or retention of an individual, the 
   issuance of a security clearance, the letting of a contract, or the 
   issuance of a license, grant, or other benefit.
       12. Disclosure to the Department of Justice in order to obtain 
   the Department's advice regarding OIG's obligations under the Freedom 
   of Information Act.
       13. Disclosure to the Office of Management and Budget (OMB) in 
   order to obtain OMB's advice regarding OIG's obligations under the 
   Privacy Act.
       14. Disclosure to a member of Congress making a request at the 
   behest of a party protected under the Privacy Act, when the member of 
   Congress informs the appropriate official that the individual to whom 
   the record pertains has authorized the member of Congress to have 
   access.
       15. Disclosure to any Federal agency pursuant to the receipt of a 
   valid subpoena.
       16. Disclosure to the U.S. Department of the Treasury or the U.S. 
   Department of Justice when the Corporation or the OIG is seeking to 
   obtain taxpayer information from the Internal Revenue Service.
       17. Disclosure to debt collection contractors for the purpose of 
   collecting delinquent debts as authorized by the Debt Collection 
   Improvement Act of 1996 (31 U.S.C. 3713).
       18. Disclosure to a ``consumer reporting agency'' as that term is 
   defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), and 
   the Federal Claims Collection Act of 1966 (31 U.S.C. 3701 (a)(3)), in 
   order to obtain information in the course of an investigation or 
   audit.
       19. Disclosure to Corporation or OIG counsel, an administrative 
   hearing tribunal, or counsel to the adverse party, in Program Fraud 
   Civil Remedies Act or other litigation.
       20. Disclosure to a Federal, State, or local agency for use in 
   computer matching programs to prevent and detect fraud and abuse in 
   benefit or other programs, to support civil and criminal law 
   enforcement activities of those agencies and their components, and to 
   collect debts and overpayments owed to those agencies and their 
   components.
       21. Disclosure to any court, magistrate or administrative 
   authority during the course of any litigation or settlement 
   negotiations in which the Corporation is a party or has an interest. 
   A record in the system of records may be disclosed in a proceeding 
   before a court or adjudicative body before which the Corporation or 
   the OIG is authorized to appear, or in the course of settlement 
   negotiations involving--
       (1) OIG, the Corporation, or any component thereof;
       (2) Any employee of the OIG or the Corporation in his or her 
   official capacity;
       (3) Any employee of the Corporation in his or her individual 
   capacity, where the Government has agreed to represent the employee; 
   or
       (4) The United States, where the OIG determines that the 
   litigation is likely to affect the OIG or the Corporation or any of 
   its components.
       22. Disclosure to OIG's or the Corporation's legal 
   representative, including the U.S. Department of Justice and other 
   outside legal counsel, when the OIG or the Corporation is a party in 
   actual or anticipated litigation or has an interest in such 
   litigation.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       The Office of the Inspector General Investigative Files consist 
   of paper records maintained in folders and an automated data base 
   maintained on computer diskettes. The folders and diskettes are 
   stored in locked metal file cabinets. The file cabinets are located 
   in the Office of the Inspector General.
     Retrievability: 
       The records are retrieved by a unique control number assigned to 
   each investigation.
     Safeguards:
       Records in the system are available only to those persons whose 
   duties require such access. The records are kept in limited access 
   areas during duty hours and in locked file cabinets in a locked 
   office at all other times.
     Retention and disposal: 
       Records will be held in the office pursuant to General Records 
   Schedule 22, June 1988, and will be destroyed by shredding or burning 
   when no longer needed.
     System manager(s) and address: 
       Inspector General, Office of the Inspector General, Corporation 
   for National and Community Service, 1201 New York Avenue, NW, 
   Washington, DC 20525.
     Notification procedure: 
       To determine whether this system of records contains a record 
   pertaining to the requesting individual, the individual should write 
   to the System Manager furnishing his or her name, address, telephone 
   number, and social security number.
     Record access procedures: 
       See Notification Procedures.
     Contesting record procedures: 
       Individuals desiring to contest or amend information maintained 
   in this system of records should write to the System Manager, setting 
   forth the basis for which the individual believes the record is 
   incomplete, irrelevant, incorrect or untimely.
     Record source categories: 
       Information in this system of records is obtained from: 
   Corporation staff and official Corporation records; current and 
   former employees, contractors, grantees and their employees; 
   subgrantees and their employees; AmeriCorps members or former members 
   in Corporation-funded programs; and non-Corporation persons. 
   Individuals to be interviewed and records to be examined are selected 
   based on the nature of the allegations being investigated.
     Exemptions claimed for the system:
       The Office of Inspector General published exemptions under 5 
   U.S.C. 552a(j) and (k).

   #..CORPORATION-16

   #....System name: 

       Travel Authorization Files.
     System location: 
       Office of Accounting and Financial Management Services, 
   Corporation for National and Community Service, 1201 New York Avenue, 
   NW, Washington, DC 20525.
     Categories of individuals covered by the system: 
       Corporation employees or any other person invited to travel at 
   the expense of the Corporation.
     Categories of records in the system: 
       The records consist of travel authorizations, vouchers, receipts, 
   payment records, and other materials related to official travel.
     Authority for maintenance of the system: 
       The Domestic Volunteer Service Act of 1973, as amended; the 
   National and Community Service Act of 1990, as amended, and the 
   Budget and Accounting Procedures Act of 1950, as amended.
   Purpose(s): 
       To record and manage the payment of expenses for official travel.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       See General Routine Uses contained in Preliminary Statement.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Records are maintained in file folders which are stored in locked 
   metal file cabinets. records are indexed alphabetically by name.
     Safeguards: 
       Records are available only to staff in the Office of Accounting 
   and Financial Management Services, and other appropriate Corporation 
   officials with the need for such records in the performance of their 
   duties.
     Retention and disposal: 
       Records are held for three (3) years and then retired to the 
   Federal Records Center.
     System manager(s) and address: 
       Director, Office of Accounting and Financial Management Services, 
   Corporation for National and Community Service, 1201 New York Avenue 
   NW, Washington, DC 20525.
     Notification procedure: 
       To determine whether there is a record in the system about an 
   individual, that individual should submit a request in writing to the 
   System Manager giving name, taxpayer identification number, and 
   address.
     Record access procedures: 
       See Notification procedures.
     Contesting record procedures: 
       Anyone desiring to contest or amend information contained in this 
   system should write to the System Manager and set forth the basis for 
   which the record is believed to be incomplete or incorrect.
     Record source categories: 
       Data in this system is obtained from documents submitted by 
   individuals engaging in official travel as well as documents issued 
   by the Corporation officials involved with authorizing and managing 
   travel.
     Exemptions claimed for the system:
       None.

   #..CORPORATION-17

   #....System name: 

       Momentum Financials Vendor Files.
     System location: 
       Office of Accounting and Financial Management Services, 
   Corporation for National and Community Service, 1201 New York Avenue, 
   NW, Washington, DC 20525.
     Categories of individuals covered by the system: 
       All individuals with whom the Corporation does business.
     Categories of records in the system: 
       The data recorded includes the name and address of the entity 
   doing business with the Corporation, ABA routing number, financial 
   institution name and address, depositor account number and the 
   taxpayer identification number; e.g., the SSN of an individual and 
   the TIN of an organization.
     Authority for maintenance of the system: 
       The Domestic Volunteer Service Act of 1973, as amended; the 
   National and Community Service Act of 1990, as amended, and the 
   Budget and Accounting Procedures Act of 1950, as amended.
   Purpose(s): 
       To maintain a single registry of entities with which the agency 
   does business.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Data is shared with the Department of Health and Human Services 
   in the servicing of Corporation grant recipients; data may be 
   disclosed to the U.S. Department of Justice, the U.S. Department of 
   Treasury or the General Accounting Office in connection with debt 
   servicing activities or to the Internal Revenue Service in the 
   reporting of disbursements as required by the Internal Revenue Code. 
   Also, see General Routine Uses contained in Preliminary Statement.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Data is stored on magnetic media in a computer system with access 
   controlled by a security system that requires passwords and 
   identification of each user.
     Retrievability: 
       Data can be retrieved from the system electronically by name or 
   TIN.
     Safeguards: 
       Access to data stored on magnetic media is controlled by a 
   security system that requires password and identification of each 
   user.
     Retention and disposal: 
       Records are held for three (3) years and then retired to the 
   Federal Records Center.
     System manager(s) and address: 
       Director, Office of Accounting and Financial Management Services, 
   Corporation for National and Community Service, 1201 New York Avenue, 
   NW, Washington, DC 20525.
     Notification procedure: 
       To determine whether there is a record in the system of records 
   about an individual, that individual should submit a request in 
   writing to the System Manager giving name, taxpayer identification 
   number, and address.
     Record access procedures: 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents