Home > 1997 Privacy Act Documents > Privacy Act: [CORPORATION-18]...Privacy Act: [CORPORATION-18]...
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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]
#.CORPORATION FOR NATIONAL AND COMMUNITY SERVICE
Notice of System of Records--Preliminary Statement
Corporation--when used in the notice refers to Corporation for
National and Community Service.
AmeriCorps--when used in the notice refers to the Volunteers In
Service To America (VISTA) program, the National Civilian Community
Corps (NCCC) program, the Leaders program, or the state and national
program.
Operating Units--The names of the operating units within the
Corporation to which a particular system of records pertains are
listed under the system manager and address section of each system
notice.
Official Personnel Files--Official personnel files of Federal
employees in the General Schedule and the Corporation's Alternative
Personnel System, in the custody of the Corporation are considered
the property of the Office of Personnel Management. Access to such
files shall be in accordance with such notices published by OPM.
Access to such files in the custody of the Corporation will be
granted to individuals to whom such files pertain upon request to the
Corporation for National and Community Service, Director, Human
Resources, 1201 New York Avenue, NW., Washington, DC 20525.
Various offices in the Corporation maintain files which contain
copies of miscellaneous personnel material affecting Corporation
employees. These include copies of standard personnel forms,
evaluation forms, etc. These files are kept only for immediate office
reference and are considered by the Corporation to be part of the
personnel file system. The Corporation's internal policy provides
that such information is a part of the general personnel files and
can be disclosed only through the Director, Human Resources, in order
that he or she may ensure that any material be disclosed is relevant,
current, and fair to the individual employees. Also, it is the policy
of the Corporation to limit the use of such files and to encourage
the destruction of as many as possible.
Statement of General Routine Uses
The following general routine uses are incorporated by this
reference into each system of records set forth herein, unless
specifically limited in the system description.
1. In the event that a record in a system of records maintained
by the Corporation indicates, either by itself or in combination with
other information in the Corporation's possession, a violation or
potential violation of the law (whether civil, criminal, or
regulatory in nature, and whether arising by statute or by
regulation, rule or order issued pursuant thereto), that record may
be referred, as a routine use, to the appropriate agency, whether
Federal, state, local or foreign, charged with the responsibility of
investigating or prosecuting such violation, or charged with
enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto. Such referral shall include, and be deemed
to authorize: (1) Any and all appropriate and necessary uses of such
records in a court of law or before an administrative board or
hearing; and (2) such other interagency referrals as may be necessary
to carry out the receiving agencies' assigned law enforcement duties.
2. A record may be disclosed as a routine use to designated
officers and employees of other agencies and departments of the
Federal government having an interest in the individual for
employment purposes including the hiring or retention of any
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter involved,
provided, however, that other than information furnished for the
issuance of authorized security clearances, information divulged
hereunder as to full-time volunteers under Title I of the Domestic
Volunteer Service Act of 1973, as amended (42 U.S.C. 4951), and the
National and Community Service Act of 1990, as amended, shall be
limited to the provision of dates of service and a standard
description of service as heretofore provided by the Corporation.
3. A record may be disclosed as a routine use in the course of
presenting evidence to a court, magistrate or administrative tribunal
of appropriate jurisdiction and such disclosure may include
disclosures to opposing counsel in the course of settlement
negotiations.
4. A record may be disclosed as a routine use to a member of
Congress, or staff acting upon the constituent's behalf, when the
member or staff requests the information on behalf of and at the
request of the individual who is the subject of the record.
5. Information from certain systems of records, especially those
relating to applicants for Federal employment or volunteer service,
may be disclosed as a routine use to designated officers and
employees of other agencies of the Federal government for the purpose
of obtaining information as to suitability qualifications and loyalty
to the United States Government.
6. Information from a system of records may be disclosed to any
source from which information is requested in the course of an
investigation to the extent necessary to identify the individual,
inform the source of the nature and purpose of the investigation, and
to identify the type of information requested.
7. Information in any system of records may be used as a data
source, for management information, for the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies.
Information may also be disclosed to respond to general requests for
statistical information (without personal identification of
individuals) under the Freedom of Information Act.
8. A record from any system of records may be disclosed as a
routine use of the National Archives and Records Administration in
records management inspections conducted under authority of 44 U.S.C.
2904 and 2906.
9. A record may be disclosed to a Federal or state grand jury
agent pursuant to a Federal or state grand jury subpoena or
prosecution request that such record be released for the purpose of
its introduction to a grand jury.
10. A record may be referred to suspension/debarment authorities,
internal to the Corporation, when the record released is germane to a
determination of the propriety or necessity for a suspension or
debarment action.
11. A record may be disclosed to a contractor, grantee or other
recipient of Federal funds when the record to be released reflects
serious inadequacies with the recipient's personnel, and disclosure
of the record is for the purpose of permitting the recipient to
effect corrective action in the Government's best interests.
12. A record may be disclosed to a contractor, grantee or other
recipient of Federal funds when the recipient has incurred an
indebtedness to the Government through its receipt of Government
funds, and release of the record is for the purpose of allowing the
debtor to effect a collection against a third party.
13. Information in a system of records may be disclosed to
``Consumer reporting agencies'' (as defined in the Fair Credit
Reporting Act, 14 U.S.C. 1681a(f), or the Federal Claims Collection
Act of 1966, 31 U.S.C. 3701(a)(3)), the U.S. Department of the
Treasury or other Federal agencies maintaining debt servicing
centers, and to private collection contractors as a routine use for
the purpose of collecting a debt owed to the Federal government as
provided in regulations promulgated by the Corporation.
14. The names, social security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed to the:
(a) Office of Child Support Enforcement, Administration for Children
and Families, Department of Health and Human Services Federal Parent
Locator System (FPLS), and Federal Tax Offset System for use in
locating individuals and identifying their income sources to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement action; (b) Office of Child Support Enforcement for
release to the Social Security Administration for verifying social
security numbers in connection with the operation of the FPLS by the
Office of Child Support Enforcement; and (c) Office of Child Support
Enforcement for release to the U.S. Department of the Treasury for
payroll and savings bonds and other deduction purposes, and for
purposes of administering the Earned Income Tax Credit Program
(Section 32, Internal Revenue Code of 1986), and verifying a claim
with respect to employment on a tax return, as required by the
Personal Responsibility and Work Opportunity Reconciliation Act of
1996 (Pub. L. 104-193).
15. A record may be disclosed as a routine use to a contractor,
expert, or consultant of the Corporation (or an office within the
Corporation) when the purpose of the release is in order to perform a
survey, audit, or other review of the Corporation's procedures and
operations.
Locations of Corporation Service Centers/State Offices
The Corporation maintains five Service Centers with State Offices
within their service areas. The Services Centers, their addresses,
and the States within their service areas are listed below. In the
event of any doubt as to whether a record is maintained in a Service
Center or State Office, a query should be directed to the address of
the Service Center Director for the appropriate state under their
jurisdiction where the volunteer performed their service as listed
below. The Service Center Director shall furnish all assistance
necessary to locate a specified record.
Atlantic Service Center, 801 Arch Street, Suite 103,
Philadelphia, PA 19107-2416 (Connecticut, Delaware, Maine, Maryland,
Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania,
Puerto Rico, Rhode Island, Vermont, and the Virgin Islands).
Southern Service Center, 60 Forsyth, Street SW, Suite. 3M40,
Atlanta, GA 30303-3201 (Alabama, District of Columbia, Florida,
Georgia, Kentucky, Mississippi, North Carolina, South Carolina,
Tennessee, Virginia, and West Virginia).
North Central Service Center, 77 West Jackson Blvd., Suite 442,
Chicago, IL 60604-3511 (Illinois, Indiana, Iowa, Michigan, Minnesota,
Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin).
Southwest Service Center, 1999 Bryan Street, Suite 2050,
Dallas, TX 75201 (Arizona, Arkansas, Colorado, Kansas, Louisiana,
Missouri, New Mexico, Oklahoma, and Texas).
Pacific Service Center, PO Box 29996, Building 386, Morgan
Avenue. Presidio of San Francisco, CA, 94129-09996 (Alaska, American
Samoa, California, Guam, Hawaii, Idaho, Montana, Nevada, Oregon,
Utah, Washington, and Wyoming).
Notification
Individuals may inquire whether any system of records contains
information pertaining to them by addressing the request to the
specific Records Liaison Officer for each file category in writing.
Such request should include the name and address of the individual,
his or her social security number, any relevant data concerning the
information sought, and, where possible, the place of assignment or
employment, etc. In case of any doubt as to which system contains a
record, interested individuals should contact the Corporation for
National and Community Service, Office of Administrative and
Management Services, Attn: Records Liaison Officer, 1201 New York
Avenue, NW., Washington, DC 20525, which has overall supervision of
records systems and will provide assistance in locating and/or
identifying appropriate systems.
Access and Contest
In response to a written request by an individual, the
appropriate Records Liaison Officer will arrange for access to the
requested record or advise the requester if no record exists. If an
individual wishes to contest the content of any record, he or she may
do so by addressing a written request to the State Program Director
in the state where the member performed their assigned duties. If the
State Program Director determines that a request to amend an
individual's record should be denied, the State Program Director
shall provide all necessary information regarding the request to the
Corporation's initial denial authority/Privacy Act Officer.
Locations of Corporation AmeriCorps National Civilian Community
Corps Campuses
The Corporation maintains five AmeriCorps*National Civilian
Community Corps Campuses (NCCC) under its jurisdiction. The Campuses,
and their addresses are listed below. In the event there is any doubt
as to whether a record is maintained at a campus location, questions
should be directed to the address of the AmeriCorps*NCCC Regional
Campus Director for the appropriate campus location where the
volunteer performed their service as listed below. The Regional
Campus Director shall furnish all assistance necessary to locate a
specified record.
AmeriCorps*NCCC Capitol Region Campus, 2 DC Village Lane, SW,
Washington, DC 20032.
AmeriCorps*NCCC Northeast Campus, VA Medical Center, Building
15, Room 9, Perry Point, MD 21902-0027.
AmeriCorps*NCCC Southeast Campus, 2231 South Hopson Avenue,
Charleston, S.C. 29405-2430.
AmeriCorps*NCCC Central Campus, 1059 South Yosemite Street,
Bldg 758, Room 213, Aurora, CO 80010-6062.
AmeriCorps*NCCC Western Campus, 2650 Truxtun Road, San Diego,
CA 92106-6001.
Access and Contest
In response to a written request by an individual, the
appropriate Records Liaison Officer arranges for access to the
requested record or advises the requester if no record exists. If an
individual wishes to contest the content of any record, he or she may
do so by addressing a written request to the AmeriCorps*NCCC Regional
Campus Director, located at the pertinent address for each campus
location as listed above. If the Regional Campus Director determines
that a request to amend an individual's record should be denied, the
Regional Campus Director shall provide all necessary information
regarding the request to the Corporation's initial denial authority/
Privacy Act Officer.
Location of the Corporation AmeriCorps*VISTA Alumni Office
The AmeriCorps*VISTA Alumni Office is located at the
Corporation's Headquarters in Washington, DC. This office maintains
an electronic history of former VISTA and AmeriCorps*VISTA members.
Notification
Members may inquire whether this system of records contains
information pertaining to them by addressing their request to the
Corporation for National and Community Service, Attn: Alumni
Coordinator, 1201 New York Avenue, Washington, DC 20525, who has
overall supervision of this record system. Such request should
include the member's name, social security number, and approximate
dates of volunteer service.
Access and Contest
In response to a written request by a member, the Alumni
Coordinator will arrange for access to the requested record or advise
the requester if no record exists. If an individual wishes to contest
the content of any record, he or she may do so by addressing a
written request to the Corporation for National and Community
Service, Attn: Alumni Coordinator, 1201 New York Avenue, Washington,
DC 20525. If the Alumni Coordinator determines that the request to
amend a member's record should be denied, the Alumni Coordinator
shall provide all necessary information regarding the request to the
Corporation's initial denial authority/Privacy Act Officer.
Listing of System of Records
Momentum Financials Open Obligations and Automated
Disbursement Files--Corporation-I
Momentum Financials Accounts Receivable Files--
Corporation-2
Domestic Full-time Member Census Master File--
Corporation-3
AmeriCorps Full-time Member Personnel Files--
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