Privacy Act: [CPSC-17] Commissioned Officers Personal Data File--CPSC-17....

	Web GovRecords.org

  Information in these records is supplied by the attorneys themselves 
  and by supervisors.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-10 [Reserved]

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-11

System name: Employee Motor Vehicle Operators and Accident 
      Report Records--CPSC-11.

System location: 
  Consumer Product Safety Commission, Division of Management Services, 
  5401 Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  Employees of the Commission who (1) hold Government motor vehicle 
  operator's permit and who regularly operate vehicles (2) are involved 
  in automobile accidents.
Categories of records in the system: 
  This record contains data on employees issued a Government motor 
  vehicle operator's permit, and reports, correspondence and fiscal 
  documents concerning employees involved in automobile accidents.
Authority for maintenance of the system: 
  Consumer Product Safety Act (15 U.S.C. 2051-2081) and 28 U.S.C. Chap. 
  171.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  These records are used as indicated below:
  (1) To identify those CPSC employees authorized to operate Government-
  owned or Government-leased vehicles.
  (2) For use by the Office of General Counsel in connection with claims 
  litigation.
  (3) To refer, where there is an indication of a violation or potential 
  violation of law, whether civil, criminal, or regulatory in nature, to 
  the appropriate agency, whether Federal, State, or local charged with 
  the responsibility of investigating or prosecuting such violation or 
  charged with enforcing or implementing the statute, or rule, 
  regulation, or order issued pursuant thereto.
  (4) To request information from a Federal, State, or local agency 
  maintaining civil, criminal, or other relevant information to an 
  agency decision concerning the hiring or retention of an employee, the 
  issuance of a security clearance, or the issuance of a license, grant, 
  or other benefit.
  (5) To provide information or disclose to a Federal Agency, in 
  response to its request, in connection with the hiring or retention of 
  an employee, or issuance of a license, grant, or other benefit by the 
  requesting agency to the extent that the information is relevant and 
  necessary to the requesting agency's decision on that matter.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained in hard copy.
Retrievability: 
  Records are indexed by employee name.
Safeguards: 
  Records are maintained in a secured area.
Retention and disposal: 
  Records on driver's permits are retained for one year after employee 
  is terminated. Records on automobile accidents are retained for two 
  years after accident. Disposal is by normal procedures.
System manager(s) and address: 
  Director, Division of Management Services, Consumer Product Safety 
  Commission, 5401 Westbard Avenue, Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  The information in this record is furnished by the employee. 
  Information on accidents is furnished by the employee and witnesses to 
  the accident.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-12

System name: Employee Outside Activity Notices--CPSC-12.

System location: 
  Consumer Product Safety Commission, Ethics Counselor, Deputy General 
  Counsel, 5401 Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  Commission employees carrying on outside activities such as 
  consultative services, practice of law, or teaching.
Categories of records in the system: 
  This system of records contains information concerning the employee's 
  position, nature of outside activity, relation of official duties to 
  activity, and method of compensation for outside activity.
Authority for maintenance of the system: 
  Executive Order 11222.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  Information in these records is used by the Ethics Counselor in making 
  a determination as to whether an employee's outside activity 
  constitutes a real or apparent conflict of interest.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained on hard copy.
Retrievability: 
  Records are indexed by employee name.
Safeguards: 
  Records are maintained in locked file cabinets.
Retention and disposal: 
  Records are maintained until employee terminates employment with 
  agency. Disposal is by normal procedures.
System manager(s) and address: 
  Ethics Counselor, Deputy General Counsel, Consumer Product Safety 
  Commission, 5401 Westbard Avenue, Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  The information in these records is furnished by the employees to whom 
  it pertains.

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CONSUMER PRODUCT SAFETY COMMISSION

CPSC-13

System name: Personnel Data System--CPSC-13.

System location: 
  Consumer Product Safety Commission, Associate Executive Director for 
  Administration, 5401 Westbard Avenue, Washington, DC 20207, and the 
  Headquarters unit or Regional Office to which an employee is assigned. 
  Regional Office addresses are listed in appendix I.
Categories of individuals covered by the system: 
  Employees and former employees of CPSC.
Categories of records in the system: 
  Records consist of payroll records, personnel security records, safety 
  records, EEO records, and personnel records. In addition, the system 
  contains data necessary to update the Central Personnel Data File at 
  the Office of Personnel Management, to process personnel actions, to 
  perform detailed accounting distributions, to automatically provide 
  for such tasks as mailing checks and bonds, and to prepare and mail 
  tax returns and reports. Records include, but are not limited to the 
  following categories of records:
  1. Employee identification and status data such as name, social 
  security number, date of birth, sex, work schedule, type of 
  appointment, education, veteran's preference, military service, and 
  race/national origin.
  2. Relevant data such as service computation date for leave, date 
  probationary period began, and date of performance rating.
  3. Position and pay data such as pay plan, occupational series, grade, 
  step, salary, merit pay, organization location.
  4. Employment data such as merit pool identifier, position 
  description, special employment program, and target occupational 
  series and grade.
  5. Payroll data such as time; attendance; leave; Federal, State, and 
  local tax; allotments; savings bonds; and other pay allowances and 
  deductions.
  6. Personnel security data such as security clearance level and basis 
  with dates.
  7. Financial data pertaining to travel.
  8. Information on debts owed to the government as a result of 
  overpayment, refund owed, or a debt referred for collection by another 
  agency.
Authority for maintenance of the system: 
  5 U.S.C., Part III, is the authority for the overall system. Specific 
  authority for use of Social Security numbers is contained in Executive 
  Order 9397, 26 CFR 31.6011(b)(2), and 26 CFR 31.6109-1. The authority 
  for the personnel security clearance and statistical records is 
  contained in Executive Order 19450, April 27, 1953, as amended; 
  Executive Order 12065, June 28, 1978; 31 U.S.C. 686; and 40 U.S.C. 
  318(a) through (d).
Purpose(s): 
  This system supports the day to day operating requirements associated 
  with personnel oriented program areas from hiring employees and paying 
  employees to calculating estimated retirement annuities. Payroll-
  related outputs include a comprehensive payroll; detailed accounting 
  distribution of costs; leave data summary reports; an employee's 
  statement of earnings, deductions and leave every payday for each 
  employee; State, city, and local unemployment compensation reports; 
  Federal, State, and local tax reports; W-2 wage and tax statements; 
  and reports of withholdings and contributions. Personnel-related 
  reports include automated personnel actions as well as organization 
  rosters, retention registers, retirement calculations, reports of the 
  Federal civilian employment, employee master record printouts, length 
  of service lists, and listings of within-grade increases. These 
  records are used to provide data for agency reports and internal 
  workforce statistics and information regarding such matters as average 
  grade, minority, veteran and handicap employment, retention-standing, 
  within-grade due dates, occupational groupings, geographic employment 
  and others related to the operation of the personnel office.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  Routine uses of records maintained in the system include:
  a. Providing data to the Office of Personnel Management's Central 
  Personnel Data File (CPDF).
  b. Providing a copy of an employee's Department of the Treasury Form 
  W-2, Wage and Tax Statement, to the State, city, or other local 
  jurisdiction which is authorized to tax the employee's compensation. 
  The record will be provided in accordance with a withholding agreement 
  between the State, city, or other local jurisdiction and the 
  Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520.
  c. Pursuant to a withholding agreement between a city and the 
  Department of the Treasury (5 U.S.C. 5520), copies of executed tax 
  withholding certificates shall be furnished the city in response to a 
  written request from an appropriate city official to the Assistant 
  Administrator for Plans, Programs, and Financial Management, General 
  Services Administration (B), Washington, DC 20405.
  d. To the extent necessary, records are available to Commission and 
  outside government agencies to monitor and document grievance 
  proceedings, EEO complaints, and adverse actions; and to provide 
  reference to other agencies and persons for employees seeking 
  employment elsewhere.
  e. Some records or data elements in this system of records may also be 
  in the Office of Personnel Management's government-wide system OPM/
  GOVT-1 and are subject to that system's routine uses.
Disclosure to consumer reporting agencies: 
  Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
  552a(b)(12), disclosures may be made to a consumer reporting agency as 
  defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the 
  Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are stored on paper in file folders and on computer magnetic 
  media.
Retrievability: 
  Paper records are filed by name. Computer records are retrievable by 
  any data element or combination of data elements.
Safeguards: 
  Paper records are stored in lockable metal cabinets or in secured 
  rooms. Password system protects access to the computerized records. 
  Information is released only to authorized officials on a need-to know 
  basis.
Retention and disposal: 
  Payroll-related records are sent to storage 2 years after the end of 
  the fiscal year to which they pertain.
  Personnel-related records are disposed of 2 years after termination of 
  employment.
System manager(s) and address: 
  For payroll-related records: Director, Division of Financial and 
  Management Services, Consumer Product Safety Commission, 5401 Westbard 
  Avenue, Washington, DC 20207.
  For personnel-related records: Chief, Employment Branch, Division of 
  Personnel Management, Consumer Product Safety Commission, 5401 
  Westbard Avenue, Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  The individuals themselves, other employees, supervisors, other 
  agencies' management officials, non-Federal sources such as private 
  firms, and data from the systems of records OPM/GOVT-1 and EEOC/GOVT-
  1.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC--14

System name: Corrective Actions Tracking System--CPSC--14.

System location: 
  Division of Corrective Actions, Directorate for Compliance and 
  Administrative Litigation, Consumer Product Safety Commission, 5401 
  Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  CPSC Compliance officers and CPSC attorneys in the Directorate for 
  Compliance and Administrative Litigation.

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