Privacy Act: [CPSC-17] Commissioned Officers Personal Data File--CPSC-17....

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Categories of records in the system: 
  There are two types of records in the system. The first type of record 
  includes various kinds of abbreviated descriptive and status 
  information about samples of consumer products collected as potential 
  evidence of substantial product hazards. This kind of record 
  identifies the compliance officer responsible for the sample, the name 
  of the product, and the manufacturer of the sample.
  The second type of record includes management information about 
  investigations opened to deal with potentially hazardous products, 
  including the name and manufacturer of the product, the compliance 
  officer and attorney assigned to the case, the status and priority of 
  the case, various dates which document the progress of the case, and 
  the corrective action taken.
Authority for maintenance of the system: 
  15 U.S.C. 2064; 16 CFR parts 1115 and 1118.
Purpose(s): 
  15 U.S.C. 2064 authorizes the Consumer Product Safety Commission to 
  order the manufacturer, distributor, or retailer of a consumer product 
  of take corrective action whenever the Commission determines that the 
  product creates a substantial risk of injury to the public. Where 
  appropriate, the Commission may attempt to negotiate a voluntary 
  agreement with a manufacturer, distributor, or retailer to take 
  corrective action. The Commission's Division of Corrective Actions 
  uses this system of records to manage its substantial product hazard 
  correction activities, from the receipt of information about a 
  suspected product hazard, through the collection and evaluation of 
  evidence, to ultimate resolution, It is also used to monitor staff 
  workloads and evaluate staff performance.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  None.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained by a computer data base management system. Hard 
  copy printouts of all or selected groups of records are made from time 
  to time.
Retrievability: 
  Records are retrievable by any field, including compliance officer and 
  attorney name.
Safeguards: 
  Access to records and to fields within records, is controlled by 
  passwords. Records are accessible only by members of the Commission's 
  Corrective Action and Administrative Litigation Divisions. Only 
  members of the Division of Corrective Actions and a designated 
  clerical person may enter data, other than a preliminary determination 
  date and the file closing date, which can only be entered by 
  supervisory personnel.
Retention and disposal: 
  Old records are retained indefinitely.
System manager(s) and address: 
  Director, Division of Corrective Actions, Directorate for Compliance 
  and Administrative Litigation, Consumer Product Safety Commission, 
  5401 Westbard Avenue, Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  Information in these records is supplied by manufacturers, 
  distributors, or retailer of consumer products, Commission compliance 
  officers, Commission attorneys and other Commission staff.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-15

System name: Employee Relations Files--CPSC-15.

System location: 
  Consumer Product Safety Commission, Division of Personnel Management, 
  5401 Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  Current and former employees of the Consumer Product Safety 
  Commission.
Categories of records in the system: 
  This system of records contains information or documents relating to: 
  (1) Disciplinary actions, complaints, grievances, potential adverse 
  actions, and proposals, decisions, or determinations made by 
  management relative to the foregoing; (2) retirement records.
  The records consist of the notices to the individuals, records of 
  resolutions of complaints, materials placed into the record to support 
  the decision or determination, affidavits or statements.
Authority for maintenance of the system: 
  5 U.S.C. 1302, 3301, 4308, 5115, 5338, 7151, 7301, 7701, 8347, 
  Executive Orders 9830, 10987, 11222, 11478.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  These records and information in the records may be used: (1) To 
  respond to a request from a Member of Congress regarding the status of 
  an appeal, complaint or grievance. (2) To provide information to the 
  public on the decision of an appeal, complaint, or grievance required 
  by the Freedom of Information Act. (3) To respond to a court subpoena 
  and/or refer to a district court in connection with a civil suit. (4) 
  To adjudicate or resolve an appeal, complaint, or grievence. (5) As a 
  data source for management information for production of summary 
  descriptive statistics and analytical studies in support of the 
  function for which the records are collected and maintained, or for 
  related personnel management functions of manpower studies; may also 
  be utilized to respond to general requests for statistical information 
  (without personal identification of individuals) under the Freedom of 
  Information Act or to locate specific individuals for personnel 
  research or other personnel management functions. (6) To refer, where 
  there is an indication of a violation or potential violation of law, 
  whether civil, criminal, or regulatory in nature, to the appropriate 
  agency, whether federal, state, or local, charged with the 
  responsibility of investigating or prosecuting such violation or 
  charged with enforcing or implementing the statute, rule, regulation 
  or order issued pursuant thereto. (7) To request information from a 
  federal, state or local agency maintaining Civil, criminal, or other 
  relevant enforcement or other pertinent information, such as licenses, 
  if necessary to obtain relevant information to an angency decision 
  concerning the hiring or retention of an employee, the issuance of a 
  security clearance, or the issuance of a license, grant, or other 
  benefit. (8) To provide information or disclose to a Federal agency, 
  in response to its request, in connection with the hiring or retention 
  of an employee, or issuance of a license, grant or other benefit by 
  the requesting agency to the extent that the information is relevant 
  and necessary to the requesting agency's decision of that matter.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  These records are maintained in file folders.
Retrievability: 
  These records are indexed by the names of the individuals on whom they 
  are maintained.
Safeguards: 
  Records are located in a combination lock metal file cabinet and 
  access is limited to those persons whose official duties require such 
  access.
Retention and disposal: 
  The records are maintained up to 2 years after an employee has left 
  the Consumer Product Safety Commission. Disposal is by normal 
  procedures.
System manager(s) and address: 
  Chief, Labor and Employee Relations Branch, Division of Personnel 
  Management, Consumer Product Safety Commission, Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  Information in these records is furnished by: (1) Individual to whom 
  the record pertains (2) Agency and/or Commission officials (3) 
  Affidavits or statements from employee (4) Testimonies of witnesses 
  (5) Official documents relating to appeal, grievance, or complaints 
  (6) Correspondence from specific organization or persons.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-16

System name: Employee Upward Mobility Counseling Files--CPSC-16.

System location: 
  Office of Equal Employment Opportunity and Minority Enterprise, 5401 
  Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  All persons participating in the Upward Mobility Program.
Categories of records in the system: 
  This record contains information regarding the counseling of employees 
  to assist them in enhancing their career in the Federal system; 
  contains personal data on employees seeking advancement or Upward 
  Mobility assignments.
Authority for maintenance of the system: 
  29 CFR part 1613.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  Information in these records is reviewed by the Upward Mobility 
  Counselor and Director, OEEOME, in counseling and placing employees.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained in hard copy.
Retrievability: 
  Records are indexed by name.
Safeguards: 
  Records are maintained in locked files in a secured area.
Retention and disposal: 
  Records are retained until employee reaches goal. Disposal is by 
  normal procedures.
System manager(s) and address: 
  Director, Office of Equal Employment Opportunity and Minority 
  Enterprise, Consumer Product Safety Commission, 5401 Westbard Avenue, 
  Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  Information in this record is furnished by the employee to whom it 
  pertains and by employee's supervisors.

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CONSUMER PRODUCT SAFETY COMMISSION

CPSC-17

System name: Commissioned Officers Personal Data File--CPSC-17.

System location: 
  A complete record on every commissioned officer is maintained in the 
  Regional Office to which the commissioned officer is assigned. Records 
  concerning the commissioned officer's activities and performance are 
  also maintained by the CPSC Regional Office to which the individual is 
  assigned. Regional Office addresses are listed in Appendix I.
Categories of individuals covered by the system: 
  State employees commissioned as officers of CPSC.
Categories of records in the system: 
  The system contains documents related to the commissioning of the 
  individual and personal data including name, social security number, 
  date of birth, educational, background, employment history, security 
  clearance information, medical information, fingerprints, home address 
  and phone number, duty station, service computation date and benefits 
  information.
Authority for maintenance of the system: 
  Section 29(a)(2), Consumer Product Safety Act (15 U.S.C. 2078(a)(2)); 
  E.O. 10450, sections 8(c), 9(a), 9(b); E.O. 10561.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  (1) By agency officials for purposes of review in connection with 
  appointments, reassignments, and determination of qualifications for 
  reappointment of an individual.
  (2) To provide statistical reports to Congress, agencies and the 
  public on characteristics of the Commissioned officer program.
  (3) As a data source for management information for production of 
  summary descriptive statistics and analytical studies in support of 
  the function for which the records are collected and maintained, or 
  for related personnel management functions or manpower studies; may 
  also be utilized to respond to general requests for statistical 
  information (without personal identification of individuals) under the 
  Freedom of Information Act or to locate specific individuals for 
  personnel research or other personal management functions.
  (4) To provide information or disclose to a Federal or state agency, 
  in response to its request, in connection with the hiring or retention 
  of an employee, or other benefit by the requesting agency, to the 
  extent that the information is relevant and necessary to the 
  requesting agency's decision on the matter.
  (5) To request information from a Federal, state, or local agency 
  maintaining civil, criminal, or other relevant enforcement or other 
  pertinent information if necesary to obtain information relevant to an 
  agency decision concerning the hiring or retention of an employee, the 
  issuance of a license, grant, or other benefit.
  (6) Disclosure to a congressional office in response to an inquiry 
  from the congressional office made at the request of the individual.
Disclosure to consumer reporting agencies: 
  Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
  552a(b)(12), disclosures may be made to a consumer reporting agency as 
  defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the 
  Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained in file folders.
Retrievability: 
  Records are indexed by name.
Safeguards: 
  Records are located in lockable metal file cabinets or metal file 
  cabinets in secured rooms with access limited to those whose official 
  duties require access.
Retention and disposal: 
  The records are maintained and disposed of in accordance with 
  Commission records management policies and procedures.
System manager(s) and address: 
  Regional Office Directors, Consumer Product Safety Commission, 
  (Regional Office addresses are listed in appendix I).
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.

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