Privacy Act: [CPSC-17] Commissioned Officers Personal Data File--CPSC-17....

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CONSUMER PRODUCT SAFETY COMMISSION

Table of Contents

    CPSC-Accident Reports (In-Depth).
    CPSC-2  Advisory Committee Records.
    CPSC-3  Claims.
    CPSC-5  Employee Biographies.
    CPSC-6  Office of the Inspector General Investigative Files.
    CPSC-7  Employee Discrimination Complaint and Investigation File.
    CPSC-8  [Reserved]
    CPSC-9  General Counsel Tracking System.
    CPSC-10  [Reserved]
    CPSC-11  Employee Motor Vehicle Operators and Accident Report 
    Records.
    CPSC-12  Employee Outside Activity Notices.
    CPSC-13  Personnel Data System.
    CPSC-14  Corrective Actions Tracking System.
    CPSC-15  Employee Relations Files.
    CPSC-16  Employee Upward Mobility Counseling Files.
    CPSC-17  Commissioned Officers Personal Data File.
    CPSC-18  Job Applicant File.
    CPSC-19  Labor-Management Relations File.
    CPSC-20  Personnel Security File.
    CPSC-21  Western Regional Center Outreach Tracking System.
    CPSC-22  Management Information System.
    CPSC-23  Health Unit Medical Records.

                  Appendix I--Regional Office Addresses

         Appendix II--Pertinent Record Systems of Other Agencies

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-1

System name: Accident Reports (In-Depth)--CPSC-1.

System location: 
  Consumer Product Safety Commission, Directorate for Epidemiology, 5401 
  Westbard Avenue, Washington, DC 20207
Categories of individuals covered by the system: 
  Victims of Consumer product-related injuries on which specific 
  epidemiologic data is needed in order to analyze and correct product 
  hazards.
Categories of records in the system: 
  This record contains demographic data on an injured person, location 
  of accident, data on injury, product and manufacturer identification, 
  and a narrative description of the accident.
Authority for maintenance of the system: 
  Consumer Product Safety Act, section 5 (15 U.S.C. 2054).
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  Records are used as a compilation of statistical information on 
  product-related injuries to support CPSC staff work in analysing the 
  incidence and severity of product related injuries and to respond to 
  Congressional inquiries and requests for information from private 
  individuals and private and public organizations.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
  Records may be provided to another Federal, State or local agency or 
  authority engaged in activities relating to health, safety or consumer 
  protection in accordance with section 29(e) of the Consumer Product 
  Safety Act, as amended (Pub. L. 92-573, as amended by Pub. L. 94-284, 
  15 U.S.C. 2078(e)).
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained on magnetic data bank disk. The original hard 
  copy of the investigation report is maintained by the National Injury 
  Information Clearinghouse, Directorate for Epidemiology in file 
  folders.
Retrievability: 
  Records are retrievable by a coded number which indicates the date of 
  assignment of the investigation, the Commission unit requesting the 
  report, the product involved and a sequential number assigned to the 
  investigation.
Safeguards: 
  Confidentiality of the name of the accident victim and attending 
  physician are guaranteed by the Consumer Product Safety Act, section 
  25(c) (15 U.S.C. 2074(c)) and, therefore, names do not appear in the 
  record and are not used for retrieval.
Retention and disposal: 
  Records are maintained for a period of 10 years subject to change in 
  Commission policy. Disposal is by normal methods.
System manager(s) and address: 
  Director, Division of Hazard and Injury Data Systems, Directorate for 
  Epidemiology, Consumer Product Safety Commission, 5401 Westbard 
  Avenue, Washington, DC 20207.
Systems exempted from certain provisions of the act: 
  This system of records is subject to the specific exemption provided 
  for in 5 U.S.C. 552a(k)(4) and is therefore exempt from subsections 
  (c)(3), (d) (2) and (3), (e)(1), (e)(4)(G), (H) and (I) and (f) of 
  section 552a. The data is required to be maintained by 15 U.S.C. 2054 
  and is used solely as statistical records.

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CONSUMER PRODUCT SAFETY COMMISSION

CPSC-2

System name: Advisory Committee Records--CPSC-2.

System location: 
  Consumer Product Safety Commission, Directorate for Health Sciences, 
  5401 Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  Individuals seeking or nominated for or selected for membership of 
  CPSC Advisory Committees.
Categories of records in the system: 
  Records of applicants contain an individual's name, address, personal 
  history and qualifications, any correspondence with the individual and 
  any Commission memoranda relating to the selection of the individual. 
  Records of members additionally contain information about the member's 
  financial compensation and Commission documents relating to the 
  individual's service as a member.
Authority for maintenance of the system: 
  15 U.S.C. 2077 and 15 U.S.C. 1275.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  These records are used to select candidates for filling vacancies on 
  advisory committees and to administer the operation of the committees.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Disclosure to consumer reporting agencies: 
  Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
  552a(b)(12), disclosures may be made to a consumer reporting agency as 
  defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the 
  Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained in hard copy.
Retrievability: 
  Records are indexed alphabetically by name of committee and then by 
  name of applicant or member.
Safeguards: 
  Records are maintained in file cabinets in a secured area.
Retention and disposal: 
  Applicants' and nominees' records are retained until new applications 
  are solicited or committee is terminated and then destroyed. Members' 
  records are retained for 2 years after termination of membership and 
  then destroyed.
System manager(s) and address: 
  Committee Management Officer, Directorate for Health Sciences, 
  Consumer Product Safety Commission, Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  Information is provided by applicants, nominees for, and members of 
  Advisory Committees and by Commission staff.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-3

System name: Claims--CPSC-3.

System location: 
  Consumer Product Safety Commission, Division of Personnel Management, 
  5401 Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  CPSC employees sustaining personal property damage or loss incident to 
  service; CPSC employees involved in situations where personal injury 
  or property damage to others results from wrongful or negligent act or 
  omission of employee acting within scope of employment; claimants 
  sustaining injury or property damage due to activities of CPSC or its 
  employees.
Categories of records in the system: 
  These records contain claims for money damages, accident and 
  investigative reports, and correspondence and other documents 
  concerning claims.
Authority for maintenance of the system: 
  31 U.S.C. 240-243; 28 U.S.C. 1346(b), 2672.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  (a) For processing claims and litigation under the Federal Tort Claims 
  Act or the Military Personnel and Civilian Employee's Claims Act; (b) 
  For preparation of reports.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
  Information from a record in this system of records may be disclosed 
  to a person or entity having a legal interest in the claim.
  Information may be disclosed to Federal, state, or local law 
  authorities, court authorities, administrative authorities, for use in 
  connection with civil, criminal, administrative, and regulatory 
  proceedings and actions relating to the claim.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained in hard copy.
Retrievability: 
  Records are indexed alphabetically by name of individual claimant.
Safeguards: 
  Records are maintained in combination lock metal file cabinet in a 
  secured area. Access to such area is limited to those persons whose 
  official duties require such access.
Retention and disposal: 
  Records are retained up to six years after case is closed. Disposal is 
  by normal procedures.
System manager(s) and address: 
  Chief, Labor and Employee Relations Branch, Division of Personnel 
  Management, Consumer Product Safety Commission, 5401 Westbard Avenue, 
  Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  Information is provided (1) the individual to whom the record pertains 
  (2) CPSC and/or its employees (3) affidavits, statements, or testimony 
  of witnesses (4) official documents relating to claim (5) 
  correspondence from organizations or persons involved.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-5

System name: Employee Biographies--CPSC-5.

System location: 
  Consumer Product Safety Commission, Office of Public Affairs, 5401 
  Westbard Avenue, Washington, DC 20207.
Categories of individuals covered by the system: 
  CPSC employees who have submitted biographical information.
Categories of records in the system: 
  This record contains a brief statement of information relating to 
  educational and professional background and present position and 
  responsibilities within the Commission.
Authority for maintenance of the system: 
  Consumer Product Safety Act (15 U.S.C. 2051-83).
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  This information is furnished to the public media in connection with 
  employee activities and employee participation in conferences, 
  meetings and other functions.
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained in hard copy.
Retrievability: 
  Records are indexed alphabetically by name of employee.
Safeguards: 
  Records are maintained in locked file cabinets in secured areas.
Retention and disposal: 
  Records are maintained until employee terminates employment at agency. 
  Disposal is by normal methods.
System manager(s) and address: 
  Director, Office of Public Affairs, Consumer Product Safety 
  Commission, 5401 Westbard Avenue, Washington, DC 20207.
Notification procedure: 
  Freedom of Information/Privacy Act Officer, Office of the Secretary, 
  Consumer Product Safety Commission, 5401 Westbard Avenue, Washington, 
  DC 20207.
Record access procedures: 
  Same as notification.
Contesting record procedures: 
  Same as notification.
Record source categories: 
  Information in this record is furnished by the employees to whom it 
  pertains.

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CONSUMER PRODUCT SAFETY COMMISSION

 CPSC-6

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