Home > 1997 Privacy Act Documents > Privacy Act: [CRC--005] Information on Commissioners, Staff and State Advisory Committee Members, Past and Present....Privacy Act: [CRC--005] Information on Commissioners, Staff and State Advisory Committee Members, Past and Present....
Federal Parent Locator System (FPLS) and Federal Tax Offset System
for use in locating individuals and identifying their income sources
to establish paternity, establish and modify orders of support and
for enforcement action.
(2) To the Office of Child Support Enforcement for release to the
Social Security Administration for verifying social security numbers
in connection with the operation of the FPLS by the Office of Child
Support Enforcement.
(3) To Office of Child Support Enforcement for release to the
Department of the Treasury for purposes of administering the Earned
Income Tax Credit Program (Section 32, Internal Revenue Code of 1986)
and verifying a claim with respect to employment on a tax return.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained in file folders, in file cabinets with
access limited to those persons whose official duties require access.
Personnel screening is employed to prevent unauthorized disclosure.
Retention and disposal:
The Official Personnel Folder (OPF) is retained indefinitely. The
OPF is sent to the National Personnel Records Center within 30 days
of the date of the employee's separation from the Federal service.
Some records such as letters of reprimand, indebtedness, and vouchers
are maintained for two years or destroyed when an individual resigns,
transfers, or is separated from the Federal service.
System manager(s) and address:
Office of Management
Personnel Officer
1121 Vermont Avenue, NW, Room 507
Washington, DC 20425
Notification procedure:
General Counsel
U.S. Commission on Civil Rights
1121 Vermont Avenue, NW
Washington, DC 20425
Record access procedures: Same as above with appeals to the Staff
Director. Former Federal employees who wish to contest their records
should direct such a request in writing to:
Director
Bureau of Manpower Information Systems
U.S. Civil Service Commission
1900 E Street, NW
Washington, DC 20415
Record source categories: Information in this system of records
either comes from the individual to whom it applies or is derived
from information he/she supplied, except information provided by
agency officials.
#..CRC--008
#....System name: Resource and Consultant.
System location:
U.S. Commission on Civil Rights
1121 Vermont Avenue, NW
Washington, DC 20425
Office of Staff Director, Room 800
Women's Rights Program Unit, Room 503
Office of General Counsel, Room 600
Public Affairs Unit, Room 700 All Regional Offices:
Central States Regional Office, U.S.C.C.R.
911 Walnut Street
Kansas City, Missouri 64106
Mid-Atlantic Regional Office, U.S.C.C.R.
2120 L Street, NW, Room 510
Washington, DC 20037
Midwestern Regional Office, U.S.C.C.R.
230 South Dearborn Street, 32nd Floor
Chicago, Illinois 60604
Mountain Rocky Regional Office, U.S.C.C.R.
Executive Tower Inn
1405 Curtis Street, Suite 1700
Denver, Colorado 80202
Northeastern Regional Office, U.S.C.C.R.
26 Federal Plaza, Room 1639
New York, New York 10007
Southern Regional Office, U.S.C.C.R.
Citizens Trust Bank Building, Room 362
75 Piedmont Avenue, NE
Atlanta, Georgia 30303
Southwestern Regional Office, U.S.C.C.R.
New Moore Building, Room 249
106 Broadway
San Antonio, Texas 78205
Western Regional Office, U.S.C.C.R.
312 North Spring Street, Room 1015
Los Angeles, California 90012
Northwestern Regional Office
Federal Building
915 Second Avenue, Room 2852
Seattle, Washington 98174
Categories of individuals covered by the system: Individuals with
expertise and experience in civil rights matters; consultants,
conference participants, appointees to Federal employment, boards of
directors, state advisory committees, contractors, and other
organizations.
Categories of records in the system: This system contains resumes,
biographical sketches, mailing lists, rosters, some employment data
and interview reports, newspaper clippings, magazine articles, and
miscellaneous information about individuals.
Authority for maintenance of the system: 42 U.S.C. sec. 1975d(a)
and (c), and sec. 1975c(a)(4)
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: Information is
referred to other Commission offices upon request for use in
recruitment of employees, for use in obtaining information on persons
interested in serving on advisory committees, or providing potential
resource or consultant assistance to the agency. Data is shared with
non-agency requesters where individuals have consented or data is of
a public nature. Mailing lists and rosters are used for
correspondence between the Commissioners, staff, advisory committees
and members of the public; also for dissemination of information
where appropriate.
Disclosure may be made to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system: Records are on
paper in file folders. Most data are stored strictly by project and
subject title. Project directors and division heads are primary
personnel using the system. Women's Rights Program Unit: Resumes are
filed by name in the Unit's locked file cabinets; access is available
to Unit staff and, on occasion, to other Commission supervisory staff
and hiring officials. Office of General Counsel and Public Affairs
Unit: Data is stored in file cabinets with limited access. These
records are kept for an indefinite period of time within the agency
and subsequently retired to the National Archives when the project
file is inactive.
System manager(s) and address:
Director
Office of Management
U.S. Commission on Civil Rights, Room 502A
1121 Vermont Avenue, NW
Washington, DC 20425
Notification procedure:
Office of General Counsel, Room 600
U.S. Commission on Civil Rights
1121 Vermont Avenue, NW
Washington, DC 20425
Record access procedures: Same as above with appeal to the Staff
Director.
Record source categories: Biographical information and background
information is obtained from the individual; resumes and S.F. 171's
are also obtained from the individual. Other information is obtained
from newspapers, magazines, and public sources.
#..CRC--009
#....System name: State Advisory Committee Project Files.
System location:
Regional Office Liaison Unit
U.S. Commission on Civil Rights
1121 Vermont Avenue, NW
Washington, DC 20425 Regional Offices:
Central States Regional Office, U.S.C.C.R.
911 Walnut Street
Kansas City, Missouri 64106
Mid-Atlantic Regional Office, U.S.C.C.R.
2120 L Street, NW, Room 510
Washington, DC 20037
Midwestern Regional Office, U.S.C.C.R.
230 South Dearborn Street, 32nd Floor
Chicago, Illinois 60604
Mountain Rocky Regional Office, U.S.C.C.R.
Executive Tower Inn
1405 Curtis Street, Suite 1700
Denver, Colorado 80202
Northeastern Regional Office, U.S.C.C.R.
26 Federal Plaza, Room 1639
New York, New York 10007
Southern Regional Office, U.S.C.C.R.
Citizens Trust Bank Building, Room 362
75 Piedmont Avenue, NE
Atlanta, Georgia 30303
Southwestern Regional Office, U.S.C.C.R.
New Moore Building, Room 249
106 Broadway
San Antonio, Texas 78205
Western Regional Office, U.S.C.C.R.
312 North Spring Street, Room 1015
Los Angeles, California 90012
Northwestern Regional Office
Federal Building
915 Second Avenue, Room 2852
Seattle, Washington 98174
Categories of individuals covered by the system: Members of the
public from whom staff or advisory committee members seek information
in connection with a project or their advisory function; individuals
active or interested in civil rights issues in their States and local
communities; public and private individuals with civil rights
responsibilities.
Categories of records in the system: Reports from staff field
investigations; interview reports; informal hearings or open meetings
files; transcripts; letters to and from individuals regarding civil
rights, reports and publications prepared by governmental agencies
and private groups and individuals concerning civil rights; reports
from State Advisory Committee members concerning civil rights;
communications between the State Advisory Committees and State, local
and Federal governmental agencies and between the State Advisory
Committees and private individuals and groups generated during the
course of State Advisory Committee project investigations; Commission
reports and investigations. (Subject to the requirements of 42 U.S.C.
1975a(e).)
Project files by the 5l State Advisory Committees have been
compiled by the Regional Office Liaison Unit in Washington, DC and in
the following regional offices:
Central States Regional Office: Iowa; Kansas; Missouri; Nebraska.
Mid-Atlantic Regional Office: Delaware; District of Columbia;
Maryland; Pennsylvania; Virginia; West Virginia.
Midwestern Regional Office: Illinois; Indiana; Michigan;
Minnesota; Ohio: Wisconsin.
Rocky Mountain Regional Office: Colorado; Montana; North Dakota;
South Dakota; Utah; Wyoming.
Northeastern Regional Office: Connecticut; Maine; Massachusetts;
New Hampshire; New Jersey; New York; Rhode Island; Vermont.
Southern Regional Office: Alabama; Florida; Georgia; Kentucky;
Mississippi; North Carolina; South Carolina; Tennessee.
Southwestern Regional Office: Arkansas; Louisiana; Oklahoma;
Texas; New Mexico.
Western Regional Office: Arizona; California; Hawaii; Nevada.
Northwestern Regional Office: Alaska, Idaho; Oregon; Washington.
Authority for maintenance of the system: 42 U.S.C. 1975d(c)
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: Records are used
to determine what projects State Advisory Committees should initiate
and as background and supporting material for the conduct of State
Advisory Committee projects; records are used by State Advisory
Committees as background and supporting material for the preparation
of State Advisory Committee reports and recommendations to the U.S.
Commission on Civil Rights. Primary users of these records are State
Advisory Committee members and Commission staff assisting State
Advisory Committees in the conduct of projects. State Advisory
Committee records are available, in part, to the public upon request
under the Freedom of Information Act. (Subject to 42 U.S.C.
1975a(e).)
Disclosure may be made to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are stored on paper.
Retrievability:
Records are indexed by project title, subject matter and within
these categories by name of individuals and organization.
Retention and disposal:
Records are maintained by the Regional Office Liaison Unit in the
headquarters office in Washington, DC. and in the regional offices.
System manager(s) and address:
Director
Regional Office Liaison Unit
U.S. Commission on Civil Rights
1121 Vermont Avenue, NW
Washington, DC 20425
Notification procedure:
General Counsel
U.S. Commission on Civil Rights
1121 Vermont Avenue, NW
Washington, DC 20425
Record access procedures: Same as above with appeal to the Staff
Director.
Record source categories: Members of the public, State Advisory
Committee members, Commissioners and Commission staff.
Systems exempted from certain provisions of the act:
The reasons for possibly asserting the exemptions are to prevent
subjects of investigation from frustrating the investigatory process,
to prevent disclosure of investigative techniques, to maintain the
ability of obtain necessary information, to fulfill commitments made
to sources to protect their identities and the confidentiality of
information and to avoid endangering these sources.
#..CRC--010
#....System name: Travel, Payroll, Time and Attendance of
Commissioners, Staff, Consultants, and State Advisory Committee
Members.
System location:
Office of Management
U.S. Commission on Civil Rights
1121 Vermont Avenue, NW, Room 502
Washington, DC 20425, All divisional offices, All regional
offices.
Categories of individuals covered by the system: Commissioners,
staff, consultants, and State Advisory Committee members.
Categories of records in the system: Records consist of manual
files containing payroll related information for staff and
consultants. Payroll and time and attendance records and information
includes many records or information also maintained in the Official
Personnel Folder and related files maintained in accordance with
Civil Service Commission regulations and of which notice has been
given by the Civil Service Commission in its notice of government-
wide systems of personnel records. Payroll and related information
consists of various forms which discloses on a biweekly, year-to-
date, and in some cases, an annual basis, payroll and leave data for
staff and consultants relating to rate and amount of pay, leave, and
hours worked, and leave balances; tax and retirement deductions; life
insurance and health insurance deductions; savings allotments,
savings bond and charity deductions.
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