Privacy Act: [DODDS 25] DODDS Internal Review Office Project File....

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  active psychiatric consultants available to conduct psychiatric 
  examinations of individual applicants for industrial personnel 
  security clearance in convenient geographical areas. Psychiatric 
  consultants have active professional service agreements with the 
  Department of Defense and are used by DISCR in processing requests for 
  industrial personnel security clearance of individuals.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of OSD's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Paper records in file folders, vertical file cards.
Retrievability: 
  Alphabetically by surname.
Safeguards: 
  Records are stored in a secured area accessible to DISCR authorized 
  personnel.
Retention and disposal: 
  Destroy six months after agreement between consultant and DOD has been 
  terminated.
System manager(s) and address: 
  Director, Directorate for Industrial Security Clearance Review, PO Box 
  3656, Arlington, VA 22203-1995.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Director, Directorate for Industrial Security Clearance Review, PO Box 
  3656, Arlington, VA 22203-1995.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Director, 
  Directorate for Industrial Security Clearance Review, PO Box 3656, 
  Arlington, VA 22203-1995. Records may be made available for review at 
  DISCR Headquarters, 4015 Wilson Boulevard, Suite 300, Arlington, VA.
  Written requests by an individual for copies of records containing 
  information pertaining to the individual should be sent to Directorate 
  for Freedom of Information and Security Review, Office of the 
  Assistant Secretary of Defense (Public Affairs), Room 2C757, The 
  Pentagon, Washington, DC 20301-1400 and should include the 
  individual's full name, any former names used, date and place of 
  birth, and Social Security Number.
  Requests must be signed and notarized, or if the individual does not 
  have access to notary services, preceded by a signed and dated 
  declaration verifying the identity of the requester in substantially 
  the following form: `I certify that the information provided by me is 
  true, complete, and accurate to the best of my knowledge and belief 
  and this request is made in good faith. I understand that a knowing 
  and willful false, fictitious or fraudulent statement or 
  representation can be punished by fine or imprisonment or both. 
  (Signature).
Contesting record procedures: 
  The OSD's rules for accessing records, for contesting contents and 
  appealing initial agency determinations are published in OSD 
  Administrative Instruction 81; 32 CFR part 311; or may be obtained 
  from the system manager.
Record source categories: 
  Correspondence with individual psychiatrists.
Exemptions claimed for the system:
  None.

<DOC>
 

DEPARTMENT OF DEFENSE

DGC 06

System name: Attorney and Summer Intern Position Applications.

System location: 
  Office of the Assistant General Counsel (Manpower and Health Affairs), 
  Office of the Secretary of Defense, Room 3E999, The Pentagon, 
  Washington, DC 20301-1600.
Categories of individuals covered by the system: 
  Any person who applies to the Office of General Counsel of DOD for an 
  attorney position for a summer intern position.
Categories of records in the system: 
  Files contain copies of letters and any other documents submitted by 
  applicants, such as resumes, SF-171s, and applicant writing samples, 
  and also contains response from the Office of the General Counsel.
Authority for maintenance of the system: 
  5 U.S.C. 3101.
Purpose(s): 
  To consider applicant qualifications for available positions in the 
  Office of the General Counsel and the Defense Legal Services Agency.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of OSD's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
  Documents filed chronologically in folders. Summer intern applicants 
  filed alphabetically, with separate storage for first and second year 
  students.
Storage: 
  Paper records in file folders.
Retrievability: 
  By name card index indicating date in chronological file folder. 
  Summer intern files retrievable by alphabetical file folders.
Safeguards: 
  Building employs security guards. Records are maintained in file 
  cabinets to which office personnel grant access only to those with a 
  need to know. Training and screening of office personnel regarding 
  protection of sensitive legal files is applicable to the subject file.
Retention and disposal: 
  Records are maintained for a one-year period. They are destroyed 
  monthly. Summer intern applicant files are destroyed at the end of the 
  summer.
System manager(s) and address: 
  Assistant General Counsel (Manpower and Health Affairs), Office of the 
  Secretary of Defense, Room 3E999, The Pentagon, Washington, DC 20301-
  1600.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Assistant General Counsel (Manpower and Health Affairs), Office of the 
  Secretary of Defense, Room 3E999, The Pentagon, Washington, DC 20301-
  1600.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Assistant 
  General Counsel (Manpower and Health Affairs), Office of the Secretary 
  of Defense, Room 3E999, The Pentagon, Washington, DC 20301-1600.
Contesting record procedures: 
  The OSD's rules for accessing records, for contesting contents and 
  appealing initial agency determinations are published in OSD 
  Administrative Instruction 81; 32 CFR part 311; or may be obtained 
  from the system manager.
Record source categories: 
  Application and related forms from the individuals for position.
Exemptions claimed for the system:
  None.

<DOC>
 

DEPARTMENT OF DEFENSE

DGC 16

System name: 

  Political Appointment Vetting Files.
System location: 
  Office of Legal Counsel, Department of Defense General Counsel, 1600 
  Defense Pentagon, Washington, DC 20301-1600.
Categories of individuals covered by the system: 
  Individuals who are possible appointments to political positions in 
  DoD, consisting of non-career Senior Executive Service (SES) (Schedule 
  `C').
Categories of records in the system: 
  Files consist of referral letters, White House clearance letters, 
  information about individual's professional licenses (if applicable), 
  IRS results of inquiries, notation of National Agency Check (NAC) 
  results (favorable or otherwise), internal memoranda concerning a 
  candidate, Financial Disclosure Statements (Standard Form 278), 
  results of inquiries about the individual, Personal Data 
  Questionnaires and General Counsel Interview sheets, published works 
  including books, newspaper, magazine articles and treatises by the 
  applicant, newspaper and magazine articles written about the 
  applicant, and other correspondence relating to the selection and 
  appointment of political appointees.
Authority for maintenance of the system: 
  10 U.S.C 133 and E.O. 9397.
Purpose(s): 
  To evaluate suitability of individuals seeking or who have been 
  recommended for non-career positions within DoD. Files are used by 
  authorized personnel within the Office of the Secretary of Defense to 
  resolve issues involving a potential candidate's suitability for 
  appointment, e.g. conflicts of interest, financial mismanagement, 
  moral turpitude, etc.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  To Federal, state, local, or foreign law enforcement authorities if 
  the record indicates, on its face or in conjunction with other 
  records, a violation of law; to the Department of Justice in pending 
  or potential litigation to which the record is pertinent; to the 
  General Services Administration and National Archives and Records 
  Administration for records management purposes; to U. S. Government 
  and foreign counterintelligence activities as authorized by federal 
  law or executive order.
  The `Blanket Routine Uses' set forth at the beginning of OSD's 
  compilation of systems of records notices do not apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Correspondence and forms in file folders.
Retrievability: 
  Information accessed by last name of individual and Social Security 
  Number.
Safeguards: 
  Building employs security guards. Data is kept in locked safes and is 
  accessible to authorized personnel only.
Retention and disposal: 
  Destroy at the end of the Presidential administration during which the 
  individual is hired. For nonselectees, records of individuals who are 
  not hired are destroyed one year after the file is closed, but not 
  later than the end of the Presidential administration during which the 
  individual is considered.
System manager(s) and address: 
  Office of Legal Counsel, Department of Defense General Counsel, 1600 
  Defense Pentagon, Washington, DC 20301-1600.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  in contained in this system should address written inquiries to Office 
  of Legal Counsel, Department of Defense General Counsel, 1600 Defense 
  Pentagon, Washington, DC 20301-1600.
  Requests for information should contain individual's full name, any 
  former names used, and Social Security Number.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Directorate for 
  Freedom of Information and Security Review, Office of the Assistant 
  Secretary of Defense (Public Affairs), 1400 Defense Pentagon, Room 
  2C757, Washington, DC 20301-1400.
  The request must include the individual's full name, any former names 
  used, and Social Security Number.
Contesting record procedures: 
  The OSD's rules for accessing records, for contesting contents and 
  appealing initial agency determinations are contained in OSD 
  Administrative Instruction No. 81; 32 CFR part 311; or may be obtained 
  from the system manager.
Record source categories: 
  Submitted by individuals themselves and compiled from interviews with 
  those individuals seeking non-career positions. Additional sources may 
  include The White House, Office of Personnel Management, Internal 
  Revenue Service, Defense Investigative Service, and international, 
  state, and local jurisdiction law enforcement components for clearance 
  documents, and other correspondence and public record sources.
Exemptions claimed for the system:
  Portions of this system of records may be exempt from certain 
  provisions of 5 U.S.C. 552a(k)(5).
  An exemption rule for this record system has been promulgated in 
  accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
  (c) and (e) and published in 32 CFR part 311. For additional 
  information contact the system manager.

<DOC>
 

DEPARTMENT OF DEFENSE

DGC 17

System name: 

  Hearings and Appeals Case Files.
System location: 
  Defense Office of Hearings and Appeals, Defense Legal Services Agency, 
  Department of Defense, 4015 Wilson Boulevard, Suite 300, Arlington, VA 
  22203-1995;
  Defense Office of Hearings and Appeals, Western Hearing Office, Second 
  Floor, Building A, 2180 Burbank Boulevard, Suite 250, Woodland Hills, 
  CA 91367-6484;
  Defense Office of Hearings and Appeals, Western DepartmentCounsel, 
  Second Floor, Building A, 2180 Burbank Boulevard, Suite235, Woodland 
  Hills, CA 91367-6484;
  Defense Office of Hearings and Appeals, Defense Legal Services Agency, 
  3990 East Broad Street, Building 306, Columbus, OH 43216-5007; and
  Defense Office of Hearings and Appeals, Boston Hearing Office, Room D-
  111B, Kansas Street, Natick, MA 01760-5055.
Categories of individuals covered by the system: 
  (1) Beneficiaries and providers under the Civilian Health and Medical 
  Program of the Uniformed Services (CHAMPUS) that have unresolved 
  disputes with the Office of CHAMPUS (OCHAMPUS);
  (2) Students in the Department of Defense Dependent Schools (DoDDS) 
  overseas and Section 6 schools and their sponsors.
Categories of records in the system: 
  CHAMPUS-related categories include: Appointment memoranda and 
  transmittal correspondence; case files; petitions and answers to 
  petitions; exhibits admitted into evidence; written transcripts or 
  electronic records of hearings; pleadings or correspondence properly 
  filed and served on all parties; claims and all other pertinent 
  materials relating to a claim; billings, applications or approval 
  forms; medical records, family history files; such other matter as the 
  hearing officer may include in the record, rulings or orders issued by 
  the hearing office, and the hearing officer's written decision.
  Education-related categories include: Records pertaining to students 
  attending DoD-operated dependent schools in case files pertaining to 
  hearings and appeals conducted pursuant to Appendix C to 32 CFR part 
  80, Special Education Children with Disabilities Within the Section 6 
  School Arrangements; 32 CFR part 57, Education of Handicapped Children 
  in DoD Dependent Schools; or 32 CFR part 56, Nondiscrimination on the 
  basis of Handicap in Programs and Activities Assisted or conducted by 
  the Department of Defense, to afford impartial due process hearings 
  and administrative appeals on the early intervention services or 
  identification, evaluation, and educational placement of, and free 
  appropriate public education provided to a disabled child; documents 
  associated with such hearing, including: Appointment memoranda and 
  transmittal correspondence; petitions and answers to petitions, the 

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