Home > 1995 Privacy Act Documents > Privacy Act: [DOL/OSHA-13] OSHA Office of Training and Education Automated Registration System....Privacy Act: [DOL/OSHA-13] OSHA Office of Training and Education Automated Registration System....
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DEPARTMENT OF THE LABOR
Table of Contents
General Prefatory Statement
Government-Wide Systems by the U.S. Department of Labor
DOL/GOVT-1--Office of Workers' Compensation Programs, Federal
Employees' Compensation File (formerly known as DOL/ESA-
13).
DOL/GOVT-2--Job Corps Student Records (formerly known as DOL/
ETA-14).
Office of the Secretary (OSEC)
DOL/OSEC-1--Supervisor's Records of Employees.
DOL/OSEC-4--Credit Data on Individual Debtors.
DOL/OSEC-5--High Performance Work Place Tracking Database.
Office of the Assistant Secretary for Administration and
Management (OASAM)
DOL/OASAM-1--Attendance, Leave and Payroll File.
DOL/OASAM-4--Occupational Accident/Injury/Illness Reporting
System (AIIRS) File.
DOL/OASAM-5--Rehabilitation and Counseling File.
DOL/OASAM-7--Employee Medical Records.
DOL/OASAM-11--Training Information System.
DOL/OASAM-12--Administrative Grievance Records.
DOL/OASAM-14--Automated Position Control System.
DOL/OASAM-15--Travel and Transportation System.
DOL/OASAM-17--Equal Employment Opportunity Complaint Files.
DOL/OASAM-19--Negotiated Grievance Procedure and Unfair Labor
Practice Files.
DOL/OASAM-20--Personnel Investigation Records.
DOL/OASAM-22--Directorate of Civil Rights Citizen
Discrimination Complaint Files.
DOL/OASAM-23--Contracted Travel Service Program.
DOL/OASAM-24--Privacy Act/Freedom of Information Act Requests
Files Systems.
DOL/OASAM-25--Intergovernmental Personnel Act Assignment
Records.
DOL/OASAM-26--Frances Perkins Building Parking Management
System.
DOL/OASAM-27--Employee/Contractor Identification Program.
DOL/OASAM-28--Incident Report/Restriction Notice.
DOL/OASAM-29--OASAM Employee Administrative Investigation
File.
DOL/OASAM-30--Injury Compensation System (ICS).
DOL/OASAM-31--DOL Flexible Workplace (Flexiplace) Pilot
Programs Evaluation and Files.
DOL/PCEPD-1--Job Accomodation Network (JAN) Files.
Office of Administrative Appeals (OAA)
DOL/OAA-1--Administrative Appeals File.
Office of Administrative Law Judges (OALJs)
DOL/OALJ-1--Administrative Law Management System.
Office of the American Workplace (OAW)
DOL/OAW-1--Investigative Files.
DOL/OAW-2--List of Airline Employees Protected Under the
Rehire Program.
DOL/OAW-3--Semi-Annual Lists of Hired Employees.
DOL/OAW-4--Rehire Program Appelant and Injury File.
DOL/OAW-5--OLMP, Redwood Employee Protection Program, Health
and Welfare Claims and Benefits Payments.
Office of the Assistant Secretary for Policy (ASP)
DOL/ASP-1--National Agricultural Workers Survey (NAWS)
Research File.
Benefits Review Board (BRB)
DOL/BRB-1--Appeals Files-Benefits Review Board (BRB)
Bureau of International Labor Affairs (ILAB)
Arbitrators/Experts/Consultant Candidates' Biographies.
Senior TechnicalAssistance Register (STAR).
Bureau of Labor Statistics (BLS)
DOL/BLS-2--Staff Utilization System
DOL/BLS-3--Regional Office Staff Utilization File
DOL/BLS-4--Business Research Advisory Council
DOL/BLS-5--Labor Research Advisory Council
DOL/BLS-6--Applicant Race and National Origin (ARNO) System,
Form E 618
DOL/BLS-7--BLS Employee Conduct Investigation
DOL/BLS-8--BLS Employee ADP Training History
DOL/BLS-9--Routine Administrative Files
DOL/BLS-10--Commissioner's Correspondence Control System
DOL/BLS-11--NIH and Boeing User ID Database
DOL/BLS-12--Employee Acknowledgement Letter Control System
DOL/BLS-13--National Longitudinal Survey of Youth (NLSY)
Database
DOL/BLS-14--Collection Procedures Research Lab Project Files
DOL/BLS-15--Management Research Files
DOL/BLS-16--Annual Survey of Occupational Injuries and
Illnesses
Employees' Compensation Appeals Board (ECAB)
DOL/ECAB-1--Employees' Compensation Appeals Board Docket
Records
DOL/ECAB-2--Employees' Compensation Appeals Board Disposition
Records
Employment Standards Administration (ESA)
DOL/ESA-2--Office of Federal Contract Compliance Programs,
Complaint Files.
DOL/ESA-5--Office of Workers' Compensation Programs, Black
Lung Antidiscrimination Files.
DOL/ESA-6--Office of Workers' Compensation Programs, Black
Lung Benefits Claim File.
DOL/ESA-12--Office of Workers' Compensation Programs, Black
Lung X-ray Interpretation File.
DOL/ESA-15--Office of Workers' Compensation Programs,
Longshore and Harbor Workers' Compensation Act Case Files.
DOL/ESA-24--Office of Workers' Compensation Programs,
Longshore and Harbor Workers' Compensation Act Special Fund
System.
DOL/ESA-25--Office of Federal Contract Compliance Programs,
Management Information System (OFCC/MIS).
DOL/ESA-26--Office of Workers' Compensation Programs,
Longshore and Harbor Workers' Compensation Act
Investigation Files.
DOL/ESA-27--Office of Workers' Compensation Programs,
Longshore and Harbor Workers' Compensation Act Claimant
Representatives.
DOL/ESA-28--Office of Workers' Compensation Programs,
Physicians and Health Care Providers Excluded Under the
Longshore Act.
DOL/ESA-29--Office of Workers' Compensation Programs,
Physicians and Health Care Providers Excluded Under the
Federal Employees' Compensation Act.
DOL/ESA-30--Office of Workers' Compensation Programs, Black
Lung Automated Support Package.
DOL/ESA-31--Office of Federal Contract Compliance Programs,
Time Reporting Information System (TRIS).
DOL/ESA-32--Employee Conduct Investigations.
DOL/ESA-33--ESA, Wage and Hour Division, Investigator's Weekly
Report.
DOL/ESA-34--Farm Labor Contractor Registration File.
DOL/ESA-35--Farm Labor Contractor Employee Registration File.
DOL/ESA-36--MSPA/FLCRA Civil Money Penalty Record Files.
DOL/ESA-37--MSPA Public Central Registry Records File.
DOL/ESA-38--Wage and Hour Regional Office Clearance List--MSPA
Registration.
DOL/ESA-39--State Employment Service Clearance List--MSPA
Registration.
DOL/ESA-40--MSPA/FLCRA Tracer List.
DOL/ESA-41--MSPA/FLCRA Certification Action Record Files.
DOL/ESA-42--Case Registration/Compliance Officer Assignment
Form (WH-53).
DOL/ESA-43--Office of Workers' Compensation Programs, Federal
Employees Compensation Act and Longshore and Harbors
Workers' Compensation Act Rehabilitation Files.
DOL/ESA-44--Office of Workers' Compensation Programs, Federal
Employees Compensation Act (FEC) and Longshore and Harbor
Workers' Compensation Act Rehabilitation Counselor Case
Assignment, Contract Management and Performance Files and
FEC Field Nurses.
Employment and Training Administration (ETA)
DOL/ETA-1--Bureau of Apprenticeship and Training, Budget and
Position Control File.
DOL/ETA-2--Bureau of Apprenticeship and Training, Program
Management Group, Budget and Position Control File.
DOL/ETA-4--Apprenticeship Management System (AMS)
DOL/ETA-7--Employer Application File for Permanent and
Temporary Alien Workers.
DOL/ETA-8--Job Corps Management Information System (JCMIS)
File.
DOL/ETA-15--DOL/ETA Evaluation, Research Pilot or
Demonstration Contractors' Project Files.
DOL/ETA-16--Employment and Training Administration
Investigatory File.
DOL/ETA-20--Federal Bonding Program, Bondees Certification
Files.
DOL/ETA-21--Employment and Training Administration Advisory
Committees Members Files.
DOL/ETA-22--ETA Employee Conduct Investigations.
DOL/ETA-23--Federal Committee on Apprenticeship (FCA).
DOL/ETA-24--Contracting and Grant Officer Files.
DOL/ETA-25--DOL/ETA Evaluation Research Projects.
DOL/ETA-26--Standardized Program Information Report (SPIR).
Office of Inspector General (OIG)
DOL/OIG-1--General Investigative Files, Case Tracking Files,
and Subject/Title Index, USDOL/OIG.
DOL/OIG-2--Freedom of Information/Privacy Acts Records.
DOL/OIG-3--Case Development Records.
DOL/OIG-5--Investigative Case Tracking Systems/Audit
Information Reporting Systems/USDOL/OIG.
Mine Safety and Health Administration (MSHA)
DOL/MSHA-1--Coal and Metal and Nonmetal Mine Accident and
Injury.
DOL/MSHA-3--Metal and Nonmetal Mine Safety and Health
Management Information System.
DOL/MSHA-10--Discrimination Investigations.
DOL/MSHA-13--Coal Mine Respirable Dust Program.
DOL/MSHA-15--Health and Safety Training and Examination
Records Including Qualification and Certification Data.
DOL/MSHA-18--Coal Mine Safety and Health Management
Information System.
DOL/MSHA-19--Employee Conduct Investigations.
DOL/MSHA-20--Civil/Criminal Investigations.
Occupational Safety and Health Administration (OSHA)
DOL/OSHA-l--Discrimination Complaint File.
DOL/OSHA-4--Advisory Committee Candidates' Biographies.
DOL/OSHA-6--Program Activity File.
DOL/OSHA-9--OSHA Compliance Safety and Health Officer Training
Record.
DOL/OSHA-10--OSHA Train-the-Trainer Outreach Program.
DOL/OSHA-12--OSHA Employee Conduct Investigations.
DOL/OSHA-13--OSHA Office of Training and Education Automated
Registration System.
DOL/OSHA-14--Office of Training and Education Computer-based
Acquisition/Financial Records System.
DOL/OSHA-15--Office of Training and Education Resource Center
Circulation Project.
Pension and Welfare Benefits Administration (PWBA)
DOL/PWBA-1--Employee Retirement Income Security Act (ERISA)
Advisory Council on Employee Welfare and Pension Benefit
Plans.
DOL/PWBA-2--Office of Enforcement Index Cards and
Investigation Files.
DOL/PWBA-3--ERISA Coverage Correspondence Files.
DOL/PWBA-4--Inquiry Correspondence Files.
DOL/PWBA-5--Public Disclosure Request Tracking System.
DOL/PWBA-6--PWBA Debt Collection/Management System.
DOL/PWBA-7--Employee Conduct Investigations.
Office of the Solicitor (SOL)
DOL/SOL-1--Conflict of Interest File.
DOL/SOL-2--Employment and Training Legal Services Litigation
and Investigation File.
DOL/SOL-3--Federal Tort Claims Act.
DOL/SOL-5--Job Training Partnership Act.
DOL/SOL-6--Military Personnel and Civilian Employees Claims
Act.
DOL/SOL-7--Solicitor's Legal Activity Recordkeeping System.
DOL/SOL-8--Special Litigation Records.
DOL/SOL-9--Freedom of Information Act and Privacy Act Appeals
File.
DOL/SOL-10--Privacy Act Litigation Files.
DOL/SOL-11--Division of Civil Rights Defensive Litigation
Files.
DOL/SOL-12--Third-Party Recovery Files.
DOL/SOL-13--Employee Conduct Investigations.
DOL/SOL-14--DOL Subpoena Tracking System.
DOL/SOL-15--Solicitor's Office Litigation Files.
DOL/SOL-16--Solicitor's Office Directory of Senior Management.
DOL/SOL-17--Solicitor's Office Ergonomic Furniture File.
Veterans Employment and Training (VETS)
DOL/VETS-1--Veterans' Reemployment Complaint File.
DOL/VETS-2--Veterans' Preference Complaint File.
DOL/VETS-3--Veterans' Transition Assistance Program (TAP)
Tracking System.
Appendix 1--Responsible Officials
Appendix 2--Privacy Act Coordinators
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DEPARTMENT OF THE LABOR
Office of the Secretary through Bureau of International Labor
Affairs
General Prefatory Statement
The following routine uses apply to and are incorporated by reference
into each system of records published below unless the text of a
particular notice of a system of records indicates otherwise. These
routine uses do not apply to DOL/OASAM-5 Rehabilitation and Counseling
File nor to DOL/OASAM-7--Employee Medical Records.
1. It shall be a routine use of the records in this system of records
to disclose them to the Department of Justice when: (a) The agency or
any component thereof; or (b) any employee of the agency in his or her
official capacity where the Department of Justice has agreed to
represent the employee; or (c) the United States Government, is a
party to litigation or has an interest in such litigation, and by
careful review, the agency determines that the records are both
relevant and necessary to the litigation and the use of such records
by the Department of Justice is therefore deemed by the agency to be
for a purpose that is compatible with the purpose for which the agency
collected the records.
2. It shall be a routine use of the records in this system of records
to disclose them in a proceeding before a court or adjudicative body,
when: (a) The agency or any component thereof; or (b) any employee of
the agency in his or her official capacity; or (c) any employee of the
agency in his or her individual capacity where the agency has agreed
to represent the employee; or (d) the United States Government, is a
party to litigation or has an interest in such litigation, and by
careful review, the agency determines that the records are both
relevant and necessary to the litigation and the use of such records
is therefore deemed by the agency to be for a purpose that is
compatible with the purpose for which the agency collected the
records.
3. When a record on its face, or in conjunction with other records,
indicates a violation or potential violation of law, whether civil,
criminal or regulatory in nature, and whether arising by general
statute or particular program statute, or by regulation, rule, or
order issued pursuant thereto, disclosure may be made to the
appropriate agency, whether Federal, foreign, State, local, or tribal,
or other public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order issued pursuant thereto, if
the information disclosed is relevant to any enforcement, regulatory,
investigative or prosecutive responsibility of the receiving entity,
and by careful review, the agency determines that the records are both
relevant and necessary to the litigation and the use of such records
is therefore deemed by the agency to be for a purpose that is
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