Privacy Act: [DPA DCR.A 01] Joint Civilian Orientation Conference Files....

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       Alphabetically by last name or subject matter DOD Hotline Number.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 
   access.
     Retention and disposal: 
       Files accumulated in the Office of the Inspector General are 
   permanent.
     System manager(s) and address: 
       Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee 
   Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Inspector General, ST A-9, Defense Mapping Agency, 8613 
   Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to 
   Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee Highway, 
   Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, Social Security 
   Number.
       For personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Inspector General Investigative reports are the written results 
   of IG inquiries or investigation of written or oral allegations from 
   complaints.
     Exemptions claimed for the system:
       None.

   #..B0210-07

   #....System name: Inspector General Complaint Files.

     System location: 
       Office of the Inspector Generals at DMA Headquarters, DMA 
   Hydrographic/Topographic Center, DMA Aerospace Center, Defense 
   Mapping School, DMA Systems Center, DMA Reston Center, and DMA Combat 
   Support Center. Official mailing addresses are published as an 
   appendix to DMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Any individual, military or civilian assigned to, employed by, or 
   having reason to do official business with the Defense Mapping Agency 
   or one of its employees.
     Categories of records in the system: 
       Files contain letters or memorandums received by the Defense 
   Mapping Agency wherein someone has complained about DMA personnel, 
   programs, policies and/or procedures.
     Authority for maintenance of the system: 
       44 U.S.C. 3101, 3102 - Records Management by Federal Agencies.
   Purpose(s): 
       As a basis to conduct an inquiry or investigation of the 
   complaint; to initiate proper corrective action if justified.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
       Files are considered official in nature and are made available 
   only to the Inspector General and Command officials.
     Storage: 
       Paper records are stored in file folders and secured in safe-file 
   cabinets.
     Retrievability: 
       Alphabetically by last name of individual or by subject.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 
   access.
     Retention and disposal: 
       Destroyed one year after completion and close of case.
     System manager(s) and address: 
       Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee 
   Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Inspector General, ST A-9, Defense Mapping Agency, 8613 
   Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to 
   Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee Highway, 
   Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number.
       For personal visits, the individual should be able to provide 
   some acceptable identification, such as, drivers license, etc., and 
   some verbal information.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Source of Inspector General Complaint files are letters or 
   memorandums received by HQ DMA from military or civilian.
     Exemptions claimed for the system:
       None.

   #..B0228-04

   #....System name: Historical Photographic Files.

     System location: 
       Public Affairs office - DMA Hydrographic/Topographic Center. 
   Official mailing addresses are published as an appendix to DMA's 
   compilation of systems of records notices.
       Decentralized Segments - Records Holding Area, Information 
   Management Support Division. Official mailing addresses are published 
   as an appendix to DMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Commanding Officers; civilian employees (staff organization) VIP 
   visitors; awards, suggestions, sports, retirement ceremonies.
     Categories of records in the system: 
       Photographs and negatives of awards, suggestions, sports, 
   retirement ceremonies.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations.
   Purpose(s): 
       To furnish copies of photographs to organizations that requested 
   photographs to be taken, to obtain the background information 
   regarding events, ceremonies, awards, sports, retirements at DMA for 
   input to newspapers and magazine articles to recognize 
   accomplishments and publications.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       To News Media for Public Relations and Community Affairs Matters 
   and to organizers of testimonials, banquets and parties for the 
   purpose of obtaining background information regarding events, 
   ceremonies, awards, sports, and retirements at DMA.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Prints and negatives filed in cabinets.
     Retrievability: 
       Filed by name and/or event.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 
   access.
     Retention and disposal: 
       Records are Permanent. Records will be retired to Washington 
   National Records Center on discontinuance of the installation.
     System manager(s) and address: 
       Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
   Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Public Affairs Office, ST A-11, Defense Mapping Agency, 
   8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Public 
   Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee Highway, 
   Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, Social Security 
   Number.
       For personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Photographs taken at awards ceremonies; sporting events; 
   retirement parties.
     Exemptions claimed for the system:
       None.

   #..B0228-10

   #....System name: Installation Historical Files.

     System location: 
       Public Affairs Office - DMA Hydrographic/Topographic Center. 
   Official mailing addresses are published as an appendix to DMA's 
   compilation of systems of records notices.
       Decentralized Segments - Records Holding Area, Information 
   Management Support Division. Official mailing addresses are published 
   as an appendix to DMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Individuals who have given speeches or written an article for a 
   magazine or newspaper.
     Categories of records in the system: 
       Copies of speeches and articles for magazine or newspapers.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations.
   Purpose(s): 
       To furnish background information on the history of installations 
   to obtain up-to-date information on all speeches, articles for 
   magazines and newspapers published or given by an individual of DMA; 
   to recognize accomplishments and publications.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       To News for Public Relations and Community Affairs Matters and to 
   organizers of testimonials and banquets for the purpose of obtaining 
   background information on the history of installations, up-to-date 
   information on all speeches, articles for magazines and newspapers 
   published or given by an individual of DMA, and recognizing 
   accomplishments and publications.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       Files retrieved alphabetically by name of individual.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 
   access.
     Retention and disposal: 
       This is a permanent record. Retired from Records Holding Area.
     System manager(s) and address: 
       Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
   Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Public Affairs Office, ST A-11, Defense Mapping Agency, 
   8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Public 
   Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee Highway, 
   Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, Social Security 
   Number.
       For personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Employee copies of speeches; newspapers; magazines, photographs 
   and related publications.
     Exemptions claimed for the system:
       None.

   #..B0302-13

   #....System name: Record of Accounts Receivable.

     System location: 
       Finance and Accounting Division, ST L-5, Defense Mapping Agency, 
   3200 South Second Street, St. Louis, IL 63118-3399. Official mailing 
   addresses are published as an appendix to DMA's compilation of 
   systems of records notices.
     Categories of individuals covered by the system: 
       List of Contract Sales Agents, domestic and foreign, DMA 
   Contractors, and current and former DMA civilian employees with 
   outstanding balances due DMA.
     Categories of records in the system: 
       Alphabetical file containing name of individual or company, 
   address and special identifying code.
     Authority for maintenance of the system: 
       The Budget and Accounting Procedure Act of 1950, Pub. L. 81-784.
   Purpose(s): 
       To post credits and collection of accounts receivable balances.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from 
   this system to `consumer reporting agencies' as defined in the Fair 
   Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
   Collection Act of 1966 (31 U.S.C. 3701(a)(3)). Information may be 
   provided to other Federal agencies for the purpose of collecting 
   debts owed by individuals employed, or believed to be employed, by 
   those agencies and owing DMA monies.
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Hard copy manifests and/or computer printouts.
     Retrievability: 
       Filed alphabetically by name of account.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 

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