Privacy Act: [DPA DCR.A 01] Joint Civilian Orientation Conference Files....

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       Filed alphabetically by last name of employee.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 
   access.
     Retention and disposal: 
       Destroy two years after transfer, separation or death of the 
   individual concerned.
     System manager(s) and address: 
       Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
   Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Public Affairs Office, ST A-11, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
   Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, and the case 
   control number that appears with the office symbol, on all 
   correspondence received from this office.
       For personal visits, the individual should be able to provide 
   some acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Biographical data furnished by individual.
     Exemptions claimed for the system:
       None.

   #..B0502-03

   #....System name: 

       Master Billet/Access Record.
     System location: 
       Primary system is located at the Special Security Office, Defense 
   Mapping Agency Headquarters, 8613 Lee Highway, Fairfax, VA 22031-
   2137.
       Decentralized segments exist at the DMA Hydrographic/Topographic 
   Center; DMA Aerospace Center; DMA Reston Center; and the DMA Systems 
   Center. Official mailing addresses are published as an appendix to 
   DMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       All DMA employees and contractor personnel who have been 
   indoctrinated for access to Sensitive Compartmented Information (SCI) 
   or have been granted a clearance level. In addition, employees of 
   other government agencies are included for the period during which 
   their security clearance or SCI access status is permanently 
   certified to DMA.
     Categories of records in the system: 
       File may contain for an individual the following: Name, rank/
   grade, military component or civilian status, Social Security Number, 
   SCI billet number and title, SCI accesses authorized and held, date 
   background investigation completed, date indoctrinated, date and 
   state of birth, company or agency, type of badge the individual is 
   eligible to receive, type of clearance held.
     Authority for maintenance of the system: 
       E.O. 12958, National Security Information and E.O. 9397.
   Purpose(s): 
       To identify and verify DMA personnel authorized access to SCI in 
   order to control access to secure areas for use of classified 
   information, for periodic re-indoctrination (re-briefing) of 
   employees for SCI access, for periodic security education and 
   training, and for control and reissue of identification badges.
       To certify personnel SCI access status to the Defense 
   Intelligence Agency for updating the Security Management Information 
   System.
       To verify visit approval and/or access to classified material 
   through Security Specialists/Assistants, DMA Security Police and 
   other contract security guards at DMA.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information is used to certify and verify SCI access status to 
   other government agencies.
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system.
     Storage: 
       Records are stored in file server database for retrieval through 
   visual display terminals and line printers.
     Retrievability: 
       Files are retrieved by name and at least one other personal 
   identifier, such as a date of birth, place of birth, Social Security 
   Number or military service number. Files may also be retrieved by 
   billet number.
     Safeguards: 
       Buildings or facilities employ security guards. Records are 
   maintained in areas accessible only to authorized personnel that are 
   properly screened, cleared and trained. Transmission of system data 
   between DMA components is by secure mail channels. Access to the 
   database is password-protected.
     Retention and disposal: 
       Destroy two years after transfer, reassignment or separation of 
   the individual from DMA.
     System manager(s) and address: 
       Security Policy Division, ST A-15, Defense Mapping Agency, 8613 
   Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Security Policy Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Security Policy Division, ST A-15, Defense Mapping Agency, 8613 Lee 
   Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, Social Security Number, current address and telephone 
   number. For personal visits, the individual should be able to furnish 
   personal identification containing his/her full name, Social Security 
   Number, physical description, photograph, and signature.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Information is supplied by the individual concerned through 
   completion of the Personal History Statement DD Form 398. The basis 
   for billet entries are security clearance or access approval messages 
   or correspondence from the Defense Intelligence Agency; bases for 
   incumbent entries are indoctrination oaths executed by incumbents at 
   time of indoctrination.
     Exemptions claimed for the system:
       None.

   #..B0502-03-2

   #....System name: Classified Material Access Files.

     System location: 
       Primary System: Security Offices at DMA Headquarters, DMA 
   Hydrographic/Topographic Center, DMA Aerospace Center, Defense 
   Mapping School, and DMA Systems Center. Official mailing addresses 
   are published as an appendix to DMA's compilation of systems of 
   records notices.
       Decentralized Segments: Requesting offices at DMA and 
   organizations requiring the access authorization. Official mailing 
   addresses are published as an appendix to DMA's compilation of 
   systems of records notices.
     Categories of individuals covered by the system: 
       Individuals authorized to have access to classified files.
     Categories of records in the system: 
       Documents reflecting authorization to have access to classified 
   material. They include forms containing individual's name, and 
   signature, classification of files concerned, information desired, 
   and signature of an official authorizing access.
     Authority for maintenance of the system: 
       E.O. 12958, National Security Information.
   Purpose(s): 
       To maintain records of individuals authorized access to 
   classified material by specific categories and for established 
   purposes; to check authorized individuals for access to classified 
   material and guard authorization.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper record in file folders and/or Kardex book.
     Retrievability: 
       File alphabetically by last name or grade of individual requiring 
   access.
     Safeguards: 
       Buildings or facilities employ security guards. Records are 
   maintained in areas accessible only to authorized personnel that are 
   properly screened, cleared, and trained.
     Retention and disposal: 
       Temporary Record - Destroy on transfer, reassignment, or 
   separation of the individual.
     System manager(s) and address: 
       Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Information Systems Security Division, ST A-15, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, and Social 
   Security Number. Visits are limited to normal working hours. For 
   personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Report of investigating agency that conducted the background 
   investigation.
     Exemptions claimed for the system:
       None.

   #..B0502-15

   #....System name: Security Compromise Case Files.

     System location: 
       Primary System: Security offices at DMA Headquarters, DMA 
   Hydrographic/Topographic Center, DMA Aerospace Center, Defense 
   Mapping School, DMA Systems Center. Official mailing addresses are 
   published as an appendix to DMA's compilation of systems of records 
   notices.
       Decentralized Segments - Department of Justice and FBI on 
   felonies cases.
     Categories of individuals covered by the system: 
       DMA personnel security violation.
     Categories of records in the system: 
       Documents relating to investigations of alleged security 
   violations, such as missing documents, unauthorized disclosure of 
   information, unattended open security containers, documents not 
   properly safeguarded and matters of a similar nature.
     Authority for maintenance of the system: 
       E.O. 12958, National Security Information.
   Purpose(s): 
       To protect records relating to investigations conducted into 
   alleged and/or actual security violations by Security Office 
   personnel and appointed investigating officials.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper record in file folders and/or Kardex book.
     Retrievability: 
       Filed alphabetically by last name of employee.
     Safeguards: 
       Buildings or facilities employ security guards. Records are 
   maintained in areas accessible only to authorized personnel that are 
   properly screened, cleared, and trained.
     Retention and disposal: 
       Files relating to alleged violations of a sufficiently serious 
   nature that they are referred to the Departments of Justice or 
   Defense for prosecutive determination, exclusive of files held by 
   Department of Justice for Defense offices responsible for making such 
   determinations are destroyed 5 years after close of case.
       All other files, exclusive of papers placed in official personnel 
   folders are destroyed 2 years after completion of final action or 
   when no longer needed, whichever is sooner.
     System manager(s) and address: 
       Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Information Systems Security Division, ST A-15, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, and Social 
   Security Number. Visits are limited to normal working hours. For 
   personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Reporting organization or official.
     Exemptions claimed for the system:
       None.

   #..B0503-02

   #....System name: Security Identification Accountability Files.

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