Privacy Act: [DPA DCR.A 01] Joint Civilian Orientation Conference Files....

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     System location: 
       Security offices at DMA Hydrographic/Topographic Center, DMA 
   Aerospace Center, Defense Mapping School, DMA Systems Center. 
   Official mailing addresses are published as an appendix to DMA's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Any civilian employee.
     Categories of records in the system: 
       File contains the application, supporting materials and the 
   number of the identification badges.
     Authority for maintenance of the system: 
       E.O. 12958, National Security Information.
   Purpose(s): 
       To maintain accountability for various identification cards/
   badges issues and identify to whom issued.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records kept in file folders by number also in desk type 
   cabinet.
     Retrievability: 
       Filed alphabetically by name.
     Safeguards: 
       Building employs security guards. Records are maintained in areas 
   accessible only to authorized personnel that are properly screened, 
   cleared and trained.
     Retention and disposal: 
       Temporary Record-Transfer to Records Holding Area after last card 
   or badge number entered has been accounted for. Hold for three years 
   and destroy.
     System manager(s) and address: 
       Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Information Systems Security Division, ST A-15, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, and the case 
   control number that appears with the office correspondence received 
   from this office.
       For personal visits, the individual should be able to provide 
   some acceptable identification, such as, drivers license, employing 
   office's identification card and give some verbal information that 
   could be verified with his `case' folder.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Individual's badge request, personnel forms and investigatory 
   findings.
     Exemptions claimed for the system:
       None.

   #..B0503-03

   #....System name: Firearms Authorization Files.

     System location: 
       DMA Hydrographic/Topographic Center and DMA Aerospace Center. 
   Official mailing addresses are published as an appendix to DMA's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Security guards that have been issued firearms and ammunition.
     Categories of records in the system: 
       Documents authorizing DMA civilian guards to carry firearms. 
   Included are firearms authorization cards and related papers.
     Authority for maintenance of the system: 
       50 U.S.C. 61; Arms and Ammunition issued to protect public 
   property; reimbursement of Department of Army.
   Purpose(s): 
       To maintain required firearms annual qualifications records, 
   weapons serial numbers and firearms authorization cards issued to 
   each assigned Security Police.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper record in file folders and/or Kardex book.
     Retrievability: 
       Filed alphabetically by last name of employee.
     Safeguards: 
       Buildings or facilities employ security guards. Records are 
   maintained in areas accessible only to authorized personnel that are 
   properly screened, cleared, and trained.
     Retention and disposal: 
       Temporary Record, Destroy upon expiration of authorization.
     System manager(s) and address: 
       Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Information Systems Security Division, ST A-15, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, and Social 
   Security Number. Visits are limited to normal working hours.
       For personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Weapon serial number, and authorization of issue authorization 
   card issued.
     Exemptions claimed for the system:
       None.

   #..B0503-05

   #....System name: Vehicle Registration and Driver Record File.

     System location: 
       DMA Headquarters, DMA Hydrographic/Topographic Center, and DMA 
   Aerospace Center. Official mailing addresses are published as an 
   appendix to DMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Any person privileged to operate a motor vehicle on a military 
   installation and who has been involved in a chargeable traffic 
   accident or whose commission of a moving traffic violation has been 
   verified.
     Categories of records in the system: 
       File contains a record of issuance of decal and of all traffic 
   offenses/incidents and actions.
     Authority for maintenance of the system: 
       50 U.S.C. 797; Internal Security - Security Regulations and 
   Orders; Penalty for Violation.
   Purpose(s): 
       To record traffic offenses, incidents and actions taken.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       8 x 5 paper cards in card file cabinet.
     Retrievability: 
       Filed alphabetically by last name of employee.
     Safeguards: 
       Buildings or facilities employ security guards. Records are 
   maintained in areas accessible only to authorized personnel that are 
   properly screened, cleared, and trained.
     Retention and disposal: 
       Destroy one year after revocation or expiration.
     System manager(s) and address: 
       DMA Headquarters, DMA Hydrographic/Topographic Center, and DMA 
   Aerospace Center. Official mailing addresses are published as an 
   appendix to DMA's compilation of systems of records notices.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the DMA Headquarters, DMA Hydrographic/Topographic 
   Center, and DMA Aerospace Center. Official mailing addresses are 
   published as an appendix to DMA's compilation of systems of records 
   notices.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the DMA 
   Headquarters, DMA Hydrographic/Topographic Center, and DMA Aerospace 
   Center. Official mailing addresses are published as an appendix to 
   DMA's compilation of systems of records notices.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, and Social 
   Security Number. Visits are limited to normal working hours.
       For personal visits, the individual should be able to provide 
   some acceptable identification and also some information that would 
   verify his need to know.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Report of traffic violation from Security police.
     Exemptions claimed for the system:
       None.

   #..B0503-09

   #....System name: Key Accountability Files.

     System location: 
       Security Offices at the DMA Headquarters, DMA Hydrographic/
   Topographic Center, DMA Aerospace Center, and Defense Mapping School. 
   Official mailing addresses are published as an appendix to DMA's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Individuals with keys to a secure area.
     Categories of records in the system: 
       Documentation relating to the issue, return and accountability 
   for keys to secure areas.
     Authority for maintenance of the system: 
       E.O. 12958, National Security Information
   Purpose(s): 
       To maintain documentation on periodic inspections, key 
   accountability, reference checks and daily use records and 
   investigations into loss or destruction of secure areas.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       Filed alphabetically by name.
     Safeguards: 
       Buildings, facilities employ security guards. Records are 
   maintained in areas accessible only to authorized personnel that are 
   properly screened, cleared and trained.
     Retention and disposal: 
       Files relating to keys to restricted security areas are destroyed 
   3 years after turn-in of key or on discontinuance, whichever is 
   first.
       Files relating to keys to other areas are destroyed 6 months 
   after turn-in of key or on discontinuance, whichever is first.
     System manager(s) and address: 
       Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Information Systems Security Division, ST A-15, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Information Systems Security Division, ST A-15, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Requests from individuals should contain the full name of the 
   individual, current address and telephone number, Social Security 
   Number.
       For personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Individual's key requests, personnel forms and investigatory 
   findings.
     Exemptions claimed for the system:
       None.

   #..B0504-01-2

   #....System name: 

       Personnel Security and Suitability Files.
     System location: 
       Personnel Security offices at Defense Mapping Agency 
   Headquarters, Office of Human Resources, Personnel Security Division, 
   and Defense Mapping Agency Human Resources Operations Offices, 
   Personnel Security Branches at Defense Mapping Agency Hydrographic/
   Topographic Center in Bethesda, MD, and DMA Aerospace Center in St. 
   Louis. Official mailing addresses are published as an appendix to 
   DMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Military and civilian personnel who are assigned to, or employed 
   by DMA; and applicants for employment by DMA whose official duties 
   require access to classified information, occupy nonsensitive 
   positions, and/or have been assigned to Sensitive Compartmented 
   Information (SCI) billets, and who have therefore been investigated 
   under the provisions of DoD and the CIA regulations.
     Categories of records in the system: 
       Biographical data, employment application and personnel security 
   forms, reports of interviews conducted by authorized organizations, 
   correspondence relating to adjudicative matters (i.e. medical, law 
   enforcement, and/or financial information, etc), reports of 

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