Privacy Act: [DPA DCR.A 01] Joint Civilian Orientation Conference Files....

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   administrative actions and/or security violations, attorney and/or 
   representative correspondence, and all information provided by 
   subject.
     Authority for maintenance of the system: 
       5 U.S.C. 7532 (E.O. 10450, Security Requirements for Government 
   Employees); 5 U.S.C. 7531 (9), Presidential Memorandum, May 23, 1988; 
   E.O. 12958, National Security Information; DoD 5200.2-R, DoD 
   Personnel Security Program; DMA Policy Directive 522-1, Personnel 
   Security and Suitability Programs; Director of Central Intelligence 
   Directive No. 1/14; and E.O. 9397.
   Purpose(s): 
       To maintain up-to-date personnel security and suitability 
   information for DMA civilians, military and applicant personnel who 
   require access to classified information; to determine and ensure 
   continued eligibility for access to classified information; to 
   promote the efficiency of the service; and in the interests of 
   National Security. This includes all civilian, military and applicant 
   personnel who occupy or may occupy sensitive positions without 
   access, and nonsensitive positions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Paper records in file folders.
     Retrievability: 
       Alphabetically by name of individual.
     Safeguards: 
       Most buildings, facilities employ security guards. For facilities 
   no protected by security guards, records are maintained in cabinets 
   with 3-position dial locks. Records are maintained in areas 
   accessible only to authorized personnel that are properly screened, 
   investigated and trained.
     Retention and disposal: 
       Records are retained in an active file during subject is assigned 
   to, employed by, or a current applicant with DMA. Upon termination of 
   employment or affiliation with DMA, the file is destroyed. As 
   required by DoD regulation, files inactivated through due process/
   suspension of access are retained for a period of 5 years, then 
   destroyed. Files are retained for all action litigation or 
   administrative actions regardless of the status of the individual.
     System manager(s) and address: 
       Chief, Office of Human Resources, Personnel Security Division, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Office of Human Resources, Personnel Security 
   Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 
   22031-2137.
       Written requests for information must contain individual's full 
   name, current address, telephone number, Social Security Number and 
   signature.
     Record access procedures: 
       Individuals seeking to access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Office of Human Resources, Personnel Security Division, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Written requests for information must contain individual's full 
   name, current address, telephone number, Social Security Number and 
   signature.
     Contesting record procedures: 
       DMA's rules for accessing records, and for contesting contents 
   and appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Subject themselves; investigative paperwork and related forms; 
   reports of investigation (containing inquiries of birth, police 
   files, Federal Bureau of Investigation files, Defense Intelligence 
   Agency files, education, credit, neighborhood, and personnel files), 
   and all persons interviewed, during the conduct or an official 
   inquiry.
     Exemptions claimed for the system:
       None.

   #..B0614-01

   #....System name: 

       Military Personnel Information Files.
     System location: 
       Military Personnel offices at DMA Offices of Human Resources, 
   Military Personnel Division, (HRM); DMA Bethesda; DMA St. Louis; and 
   at the Defense Mapping School, Ft. Belvoir, VA. Official mailing 
   addresses are published as an appendix to DMA's compilation of 
   systems of records.
     Categories of individuals covered by the system: 
       Military personnel assigned to DMA.
     Categories of records in the system: 
       Copies of Army, Air Force, Navy, or Marine Corps qualification 
   records and assignment orders. Copies of leave requests, biographies, 
   evaluation/fitness reports, security information, completed 
   decoration documents, and finance action forms. Routine 
   correspondence regarding assignment actions, duty assignments, 
   extension of DMA tour, requests for training, etc.
     Authority for maintenance of the system: 
       44 U.S.C. 3l0l.
   Purpose(s): 
       To determine the acceptability of an individual nominated by the 
   parent service for a DMA position: to be used in the preparation of 
   efficiency/fitness/effectiveness reports, award recommendations, and 
   other personnel actions. Documents used to assist HRM personnel in 
   serving as liaison between the individual, DMA, and the servicing 
   Military Personnel offices.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage: 
       Paper records in file folders.
     Retrievability: 
       Alphabetically by name of individual.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 
   access.
     Retention and disposal: 
       Retain until departure of individual from DMA. Hold one year and 
   destroy.
     System manager(s) and address: 
       Office of Human Resources, Military Personnel Division, ST A-8, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Office of Human Resources Military Personnel 
   Division, ST A-8, Defense Mapping Agency, 8613 Lee Highway, Fairfax, 
   VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Office of Human Resources Military Personnel Division, ST A-8, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, service number 
   on all correspondence received from this office. Visits are limited 
   to normal working hours.
       For personal visits, the individual should be able to provide 
   some acceptable identification, such as, drivers license, employing 
   office's identification cards, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Information is obtained from the individual's Service Military 
   Personnel Center, the individual's rating official within the DMA and 
   the individual concerned.
     Exemptions claimed for the system:
       None.

   #..B0901-07

   #....System name: 

       Alcoholism and Drug Abuse Files.
     System location: 
       Primary location: DMA Fairfax.
       Decentralized locations: DMA Bethesda, DMA Reston, and DMA St. 
   Louis. Records Holding Area, Administrative Operations Division. 
   Official mailing addresses are published as an appendix to DMA's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       All civilian employees who have contacted program counselor 
   requesting assistance.
     Categories of records in the system: 
       File contains counseling interview notes, medical documents, 
   therapy/treatment referral notes.
     Authority for maintenance of the system: 
       21 U.S.C 1175; 5 U.S.C. 7301; 42 U.S.C. 290dd-3 and 290ee-3; Pub. 
   L. 100-71; E.O. 12564, Drug-Free Federal Workplace; and E.O. 9397.
   Purpose(s): 
       To maintain documents relating to alcohol and narcotic control, 
   treatment, assistance, and advice provided to DMA personnel.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       In order to comply with provisions of 5 U.S.C. 7301 and 42 U.S.C. 
   290dd-3 and 290ee-3, the Defense Mapping Agency `Blanket Routine 
   Uses' do not apply to this system of records.
       Records in this system may not be disclosed without the prior 
   written consent of such patient, unless the disclosure would be:
       To medical personnel to the extent necessary to meet a bona fide 
   medical emergency;
       To qualified personnel for the purpose of conducting scientific 
   research, management audits, financial audits, or program evaluation, 
   but such personnel may not identify, directly or indirectly, any 
   individual patient in any report of such research, audit, or 
   evaluation, or otherwise disclose patient identities in any manner; 
   and
       If authorized by an appropriate order of a court of competent 
   jurisdiction granted after application showing good cause therefor.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage: 
       Paper records in file folders.
     Retrievability: 
       Filed chronologically by number; names deleted, but are known by 
   counselor.
     Safeguards: 
       Records are maintained in a secured area/locked file cabinets 
   with access limited to authorized personnel whose duties require 
   access.
     Retention and disposal: 
       Destroy when 3 years old.
     System manager(s) and address: 
       Office of Human Resources, Work Force Management Division, ST A-
   8, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137..
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Human Resources Work Force Management Division, ST B-5, 
   Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Human 
   Resources Work Force Management Division, ST B-5, Defense Mapping 
   Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
       Written requests for information should contain the full name of 
   the individual, current address and telephone number, and Social 
   Security Number. Visits are limited to normal working hours. For 
   personal visits the individual should be able to provide some 
   acceptable identification, such as, drivers license, employing 
   office's identification card, and give some verbal information that 
   could be verified.
     Contesting record procedures: 
       DMA's rules for accessing records and contesting contents and 
   appealing initial agency determinations are published in DMA 
   Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
   system manager.
     Record source categories: 
       Employee interviews and medical reports. Employee or relatives.
     Exemptions claimed for the system:
       None.

   #..B1202-17

   #....System name: 

       Contracting Officer Designation Files.
     System location: 
       NIMA Contracting Officers are located at NIMA Headquarters in 
   Bethesda, MD; Reston, VA; Washington Navy Yard, Washington, DC; and 
   NIMA St. Louis, MO. Official mailing addresses are published as an 
   appendix to NIMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Employee designated Contracting Officer and Contracting Officer 
   Representative.
     Categories of records in the system: 
       Documents reflecting the designation and rescission of 
   Contracting Officers and Contracting Officers representative which 
   includes the specific procurement authorities delegated.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; Federal Acquisition 
   Regulations (48 CFR Ch. 1); Defense Acquisition Regulations 
   Supplement (48 CFR Ch. 2); NIMA Instruction for Acquisition, Program 
   Development and Approval; NIMA Instruction 5100.1R3.
   Purpose(s): 
       To maintain documents showing individual designated as 
   Contracting Officers; to include data reflecting limitations, 
   restrictions on authority, and background information for use in 
   other contracts.
       Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  In addition to 
   those disclosures generally permitted under 5 U.S.C. 552a(b) of the 
   Privacy Act, these records or information contained therein may 
   specifically be disclosed outside the DoD as a routine use pursuant 
   to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders and on electronic medium.
     Retrievability: 
       Information is retrieved by name of contracting officer.
     Safeguards: 
       Records are maintained in a secured area with access limited to 
   authorized personnel whose duties require access. The database can 
   only be accessed via a correct user ID and password.
     Retention and disposal: 
       Records are temporary. NIMA destroys these records upon the 

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