Home > 1997 Privacy Act Documents > Privacy Act: [DPA DCR.A 01] Joint Civilian Orientation Conference Files....

Privacy Act: [DPA DCR.A 01] Joint Civilian Orientation Conference Files....


Google
 
Web GovRecords.org

<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #..Other Defense Agencies


   #.NATIONAL IMAGERY AND MAPPING AGENCY

                   How Systems of Records Are Arranged

       The National Imagery and Mapping Agency Agency records are 
   grouped by subject series. Each series has records about a specific 
   activity or function to which a subject title and number is given. 
   Systems or records are grouped in the same way. For example, a system 
   of records on personnel security clearances may be found in Personnel 
   Security Files - B0504-01 and one about military personnel 
   assignments may be found in Military Services Administrative Record 
   Files - B0614-02. These numbers are part of the system 
   identification. The letter B means National Imagery and Mapping 
   Agency. The first four digits (0504 and 0614) show that the records 
   pertain to Personnel Security and Military Personnel respectively, 
   and the last two are a further breakdown of the series. Other systems 
   of records which differ from these examples but have similar 
   documents may also be found in the same series.

                        How To Use The Index Guide

       The systems of records maintained by the National Imagery and 
   Mapping Agency are contained within the subject series that are 
   listed below. This list identifies each series in the order in which 
   it appears in this issuance. Use the list to identify subject areas 
   of interest. Having done so, use the series number (for example 0504 
   for Personnel Security) to locate the systems of records grouping in 
   which you are interested.

   Subject Series
     System Identification Series

   Inspection
     0210

   Historical
     0228

   Finance and Accounting
     0302

   Civilian Personnel Pay and Accounting
     0303

   General Legal
     0401

   Claims Investigating and Processing Documents
     0402

   Informational Services
     0408

   Information Security
     0502

   Guard Protective Services
     0503

   Personnel Security
     0504

   Military Personnel Files
     0614

   Safety Management Program
     0615

   Medical and Health Program
     0901

   Individual Procurement Transactions
     1202

   General Supply Accounting
     1205

   Self Service Supply
     1206

   Maintenance
     1208

   Personnel Travel and Transportation
     1211



                            REQUESTING RECORDS

       Records are retrieved by name or by some other personal 
   identifier. It is therefore especially important for expeditious 
   service when requesting a record that particular attention be 
   provided to the Notification and/or Access Procedures of the 
   particular record system involved so as to furnish the required 
   personal identifiers, or any other pertinent personal information as 
   may be required to locate and retrieve the record.

                           BLANKET ROUTINE USES

       Certain `blanket routine uses' of the records have been 
   established that are applicable to every record system maintained 
   within the Department of Defense unless specifically stated otherwise 
   within a particular record system. These additional blanket routine 
   uses of the records are published below only once in the interest of 
   simplicity, economy and to avoid redundancy.

                       LAW ENFORCEMENT ROUTINE USE

       In the event that a system of records maintained by this 
   component to carry out its functions indicates a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, and whether arising by general statute or by regulation, rule 
   or order issued pursuant thereto, the relevant records in the system 
   of records may be referred, as a routine use, to the appropriate 
   agency, whether Federal, state, local, or foreign, charged with the 
   responsibility of investigating or prosecuting such violation or 
   charged with enforcing or implementing the statute, rule, regulation 
   or order issued pursuant thereto.

            DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to a Federal, state, or local 
   agency maintaining civil, criminal, or other relevant enforcement 
   information or other pertinent information, such as current licenses, 
   if necessary to obtain information relevant to a component decision 
   concerning the hiring or retention of an employee, the issuance of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to a Federal agency, in response to its request, in 
   connection with the hiring or retention of an employee, the issuance 
   of a security clearance, the reporting of an investigation of an 
   employee, the letting of a contract, or the issuance of a license, 
   grant or other benefit by the requesting agency, to the extent that 
   the information is relevant and necessary to the requesting agency's 
   decision on the matter.

                   CONGRESSIONAL INQUIRIES ROUTINE USE

       Disclosure from a system of records maintained by this component 
   may be made to a Congressional office from the record of an 
   individual in response to an inquiry from the Congressional office 
   made at the request of that individual.

                  PRIVATE RELIEF LEGISLATION ROUTINE USE

       Relevant information contained in all systems of records of the 
   Department of Defense published on or before August 22, 1975, may be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.

       DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to foreign law enforcement, security, investigatory, 
   or administrative authorities in order to comply with requirements 
   imposed by, or to claim rights conferred in, international agreements 
   and arrangements including those regulating the stationing and status 
   in foreign countries of Department of Defense military and civilian 
   personnel.

       DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

       Any information normally contained in IRS Form W-2 which is 
   maintained in a record from a system of records maintained by this 
   component may be disclosed to state and local taxing authorities with 
   which the Secretary of the Treasury has entered into agreements 
   pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only 
   to those state and local taxing authorities for which an employee or 
   military member is or was subject to tax regardless of whether tax is 
   or was withheld. This routine use is in accordance with Treasury 
   Fiscal Requirements Manual Bulletin Number 76-07.

       DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

       A record from a system of records subject to the Privacy Act and 
   maintained by this component may be disclosed to the Office of 
   Personnel Management concerning information on pay and leave, 
   benefits, retirement deductions, and any other information necessary 
   for the Office of Personnel Management to carry out its legally 
   authorized Government-wide personnel management functions and 
   studies.

    DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to any component of the Department 
   of Justice for the purpose of representing the Department of Defense, 
   or any officer, employee or member of the Department in pending or 
   potential litigation to which the record is pertinent.

      DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

       Information as to current military addresses and assignments may 
   be provided to military banking facilities who provide banking 
   services overseas and who are reimbursed by the Government for 
   certain checking and loan losses. For personnel separated, 
   discharged, or retired from the Armed Forces, information as to last 
   known residential or home of record address may be provided to the 
   military banking facility upon certification by a banking facility 
   officer that the facility has a returned or dishonored check 
   negotiated by the individual or the individual has defaulted on a 
   loan and that if restitution is not made by the individual, the U.S. 
   Government will be liable for the losses the facility may incur.

    DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
                               ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the General Services 
   Administration for the purpose of records management inspections 
   conducted under authority of 44 U.S.C. 2904 and 2906.

     DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
                        ADMINISTRATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the National Archives and 
   Records Administration for the purpose of records management 
   inspections conducted under authority of 44 U.S.C. 2904 and 2906.

       DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the Merit Systems Protection 
   Board, including the Office of the Special Counsel for the purpose of 
   litigation, including administrative proceedings, appeals, special 
   studies of the civil service and other merit systems, review of OPM 
   or component rules and regulations, investigation of alleged or 
   possible prohibited personnel practices; including administrative 
   proceedings involving any individual subject of a DOD investigation, 
   and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as 
   may be authorized by law.

                 COUNTERINTELLIGENCE PURPOSES ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use outside the DOD or the U.S. 
   Government for the purpose of counterintelligence activities 
   authorized by U.S. Law or Executive Order or for the purpose of 
   enforcing laws which protect the national security of the United 
   States.

   #..B0210-06

   #....System name: Inspector General Investigative Files.

     System location: 
       Office of the Inspector General at DMA Headquarters, DMA 
   Hydrographic/Topographic Center, DMA Aerospace Center, Defense 
   Mapping School, DMA Systems Center, DMA Reston Center, and DMA Combat 
   Support Center. Official mailing addresses are published as an 
   appendix to DMA's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Any individual, military or civilian assigned to, employed by or 
   having reason to do official business with the Defense Mapping Agency 
   or one of its employees.
     Categories of records in the system: 
       Investigative Files consist of written inquiries or investigative 
   reports pertaining to complaints, possible violations or improper 
   procedures pertaining to DMA personnel, procedures, policies or 
   programs.
     Authority for maintenance of the system: 
       44 U.S.C. 3101, Records Management by Federal Agencies.
   Purpose(s): 
       To analyze and evaluate the effectiveness and efficiency of DMA 
   policies, programs, and procedures; to use complaints, inquiries or 
   investigations to initiate proper corrective action if the allegation 
   is proven to be true in fact; to be used as basis for corrective 
   actions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of DMA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
       Files are considered official in nature and are made available 
   only to the Inspector General and Command officials.
     Storage: 
       Paper records are stored in file folders and secured in safe-file 
   cabinets.
     Retrievability: 

Pages: 1 2 3 4 5 6 Next >>

Other Popular 1997 Privacy Act Documents Documents:

1 Privacy Act: [MSPB/INTERNAL-8]...
2 Privacy Act: [18-08-01]...
3 Privacy Act: [N01000-4]...
4 Privacy Act: [ PC-17] Volunteer Applicant and Service Records System....
5 Privacy Act: [ NEH-6] Grants to Individuals and Institutions- NEH-6....
6 Privacy Act: [ 09-20-0089] Studies of Treatment of Tuberculosis and other Mycobacterioses, HHS/CDC/NCPS....
7 Privacy Act: [ABMC-3] Informal Personnel Files-ABMC....
8 Privacy Act: [JUSTICE/USM-011]...
9 Privacy Act: [EOP/STR--3] General Financial Records STR....
10 Privacy Act: [OMB/BUDGO/02] Staff Travel Records....
11 Privacy Act: [N05800-2] Legal Records System....
12 Privacy Act: [JUSTICE/OPI - 001] News Release, Document and Index System....
13 Privacy Act: [INTERIOR/OAS-02]...
14 Privacy Act: [K700.10] 603-08 Annual Classification Maintenance Review File....
15 Privacy Act: [ 09-17-0003] Indian Health Service Medical Staff Credentials and Privileges Records, HHS/IHS/OHP....
16 Privacy Act: [NCUA-10]...
17 Privacy Act: [JUSTICE/OPA-002] Miscellaneous Correspondence File....
18 Privacy Act: [ 09-15-0055] Organ Procurement and Transplantation Network (OPTN) Data System, HHS/HRSA/BHRD....
19 Privacy Act: [OSCW-001]...
20 Privacy Act: [09-35-0002]...
21 Privacy Act: [INTERIOR/OHA-01]...
22 Privacy Act: [CFTC-9]...
23 Privacy Act: [ JUSTICE/PRC-001] Docket, Scheduling and Control....
24 Privacy Act: [09-25-0160]...
25 Privacy Act: [NLRB-2]...
26 Privacy Act: [ JUSTICE/OLC-002] Office of Legal Counsel Central File....
27 Privacy Act: [ JUSTICE/CRM-008] Name Card File on Department of Justice Personnel Authorized to Have Access to Classified Files of the Department of Justice....
28 Privacy Act: [KMIN.01] Minority Identification File List....
29 Privacy Act: [OPIC-17]...
30 Privacy Act: [STATE-53] Records of the Inspector General and Automated Individual Cross-Reference System....


Other Documents:

1997 Privacy Act Documents Records and Documents

GovRecords.org presents information on various agencies of the United States Government. Even though all information is believed to be credible and accurate, no guarantees are made on the complete accuracy of our government records archive. Care should be taken to verify the information presented by responsible parties. Please see our reference page for congressional, presidential, and judicial branch contact information. GovRecords.org values visitor privacy. Please see the privacy page for more information.
House Rules:

104th House Rules
105th House Rules
106th House Rules

Congressional Bills:

104th Congressional Bills
105th Congressional Bills
106th Congressional Bills
107th Congressional Bills
108th Congressional Bills

Supreme Court Decisions

Supreme Court Decisions

Additional

1995 Privacy Act Documents
1997 Privacy Act Documents
1994 Unified Agenda
2004 Unified Agenda

Congressional Documents:

104th Congressional Documents
105th Congressional Documents
106th Congressional Documents
107th Congressional Documents
108th Congressional Documents

Congressional Directory:

105th Congressional Directory
106th Congressional Directory
107th Congressional Directory
108th Congressional Directory

Public Laws:

104th Congressional Public Laws
105th Congressional Public Laws
106th Congressional Public Laws
107th Congressional Public Laws
108th Congressional Public Laws

Presidential Records

1994 Presidential Documents
1995 Presidential Documents
1996 Presidential Documents
1997 Presidential Documents
1998 Presidential Documents
1999 Presidential Documents
2000 Presidential Documents
2001 Presidential Documents
2002 Presidential Documents
2003 Presidential Documents
2004 Presidential Documents

Home Executive Judicial Legislative Additional Reference About Privacy