Privacy Act: [EEOC-4]...

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   opportunity investigator, arbitrator or other duly authorized 
   official engaged in investigation or settlement of a grievance, 
   complaint or appeal filed by an employee.
       h. To disclose to the Office of Personnel Management in 
   accordance with the agency's responsibility for evaluation and 
   oversight of Federal personnel management.
       i. To disclose officers and employees of the General Services 
   Administration in connection with administrative services provided to 
   this agency under agreement with GSA.
       j. To disclose information to another federal agency, to a court, 
   or to a party in litigation before a court or in an administrative 
   proceeding being conducted by a federal agency when the government is 
   a party to the judicial or administrative proceeding.
       k. To disclose information to the Office of Child Support 
   Enforcement, Administration for Children and Families, Department of 
   Health and Human Services Federal Parent Locator System (FPLS) and 
   Federal Tax Offset System for use in locating individuals and 
   identifying their income sources to establish paternity, establish 
   and modify orders of support and for enforcement action.
       l. To disclose information to the Office of Child Support 
   Enforcement for release to the Social Security Administration for 
   verifying social security numbers in connection with the operation of 
   the FPLS by the Office of Child Support Enforcement.
       m. To disclose information to the Office of Child Support 
   Enforcement for release to the Department of Treasury for purposes of 
   administering the Earned Income Tax Credit Program (Section 32, 
   Internal Revenue Code of 1986) and verifying a claim with respect to 
   employment in a tax return.

   Disclosure to consumer reporting agencies:
       Disclosures may be made from this system to consumer reporting 
   agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 
   1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
   3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Stored on magnetic tape and in file folders.
     Retrievability: 
       Indexed by an assigned employee code.
     Safeguards: 
       Access to these records is limited to employees whose official 
   duties require such access.
     Retention and disposal: 
       The records are destroyed after three years.
     System manager(s) and address: 
       Director of each Commission Office (See Appendix A).
     Notification procedure: 
       Inquiries concerning this system of records should be addressed 
   to the system manager. It is necessary to furnish the following 
   information: (1) Name; (2) social security number; (3) mailing 
   address to which the response is to be sent.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Official personnel folder, data submitted by employees and data 
   submitted by the offices where the individuals are or were employed.

   #..EEOC-8

   #....System name: 

       Employee Travel and Reimbursement Records.
     System location: 
       All locations listed in appendix A.
     Categories of individuals covered by the system: 
       Current and former employees.
     Categories of records in the system: 
       Includes travel orders, travel vouchers, records of travel 
   advances, amounts owed the agency by employees for travel and other 
   purposes, amounts payable to the employee for travel and other 
   purposes, payments made to the employees for travel and other 
   reimbursable transactions and a record of the difference between the 
   cost of official travel as estimated in the travel order and the 
   amount actually expended by the employee.
     Authority for maintenance of the system: 
       31 U.S.C. 3512, 44 U.S.C. 3101.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       These records and information in these records may be used:
       a. To disclose pertinent information to the appropriate Federal, 
   State, or local agency responsible for investigating, prosecuting, 
   enforcing, or implementing a statute, rule, regulation, or order, 
   where EEOC becomes aware of an indication of a violation or potential 
   violation of civil or criminal law or regulation.
       b. To disclose to an agency in the executive, legislative or 
   judicial branch or the District of Columbia's Government, information 
   in connection with the hiring of an employee, the issuance of a 
   security clearance, the conducting of a security or suitability 
   investigation of an individual, the classifying of jobs, the letting 
   of a contract, the issuance of a license, grant, or other benefits by 
   the requesting agency, or the lawful statutory, administrative, or 
   investigative purpose of the agency to the extent that the 
   information is relevant and necessary to the requesting agency's 
   decision.
       c. To disclose to an authorized appeal grievance examiner, formal 
   complaints examiner, administrative judge, equal employment 
   opportunity investigator, arbitrator or other duly authorized 
   official engaged in investigation or settlement of a grievance, 
   complaint or appeal filed by an employee.
       d. To disclose to the Office of Personnel Management in 
   accordance with the agency's responsibility for evaluation and 
   oversight of Federal personnel management.
       e. To disclose to officers and employees of the General Services 
   Administration in connection with administrative services provided to 
   this agency under agreement with GSA.
       f. To disclose information to another federal agency, to a court, 
   or to a party in litigation before a court or in an administrative 
   proceeding being conducted by a federal agency when the government is 
   a party to the judicial or administrative proceeding.
       g. To provide information to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of the individual.
   Disclosure to consumer reporting agencies:
       Disclosures may be made from this system to consumer reporting 
   agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 
   1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
   3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Stored on prepared forms.
     Retrievability: 
       Indexed alphabetically by name, social security number, and/or 
   chronologically by event and name.
     Safeguards: 
       Access to and use of these records are limited to those persons 
   whose official duties require such access. Personnel screening is 
   employed to prevent unauthorized disclosure. Files are stored in 
   standard cabinets, safes and secured rooms.
     Retention and disposal: 
       These records are destroyed in accordance with GSA General 
   Records Schedule 2.
     System manager(s) and address: 
       Director, Financial Management Division, Financial and Resource 
   Management Services, EEOC, 1801 L Street, NW., Washington, DC 20507.
     Notification procedure: 
       Employees of the Commission wishing to know whether information 
   about them is maintained in this system of records should address 
   inquiries to the Director of the Office where employed (see appendix 
   A). The individual should provide his or her full name, date of 
   birth, social security number and mailing address.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Bills, receipts and claims presented by employees and original 
   data generated by the Commission.

   #..EEOC-9

   #....System name: 

       Claims Collection Records.
     System location: 
       These records are located in the Finance Management Division, 
   Financial and Resource Management Services, Office of Management, 
   Equal Employment Opportunity Commission, 1801 L Street NW., 
   Washington, DC 20507.
     Categories of individuals covered by the system: 
       Any individual who is indebted to the United States as a result 
   of his or her interaction or financial activities with the Commission 
   or another federal agency including, but not limited to, any current 
   or former Commission employee.
     Categories of records in the system: 
       This system contains:
       a. Case Files. These files contain information and evidence on 
   the identity and location of the individual who is subject to a 
   claim, the origin and amount of the indebtedness, decisions and 
   determinations regarding a claim, actions taken to collect a claim, 
   and the results of those actions. Depending on the status of a claim, 
   a case file may include such records as documents evidencing 
   indebtedness, written demands for payment, required notices, 
   financial statements, medical disability statements, agency 
   investigative reports, credit reports, written agreements for 
   payment, intra-agency and inter-agency memoranda of consultation and 
   opinion on the collection action, documentation resulting from a 
   hearing, requests for waiver, requests for reconsideration, written 
   determinations and decisions, certifications of indebtedness by this 
   or another agency, counterclaims, judgments and documents evidencing 
   payment or compromise of the debt.
       b. Internal Revenue Service (IRS) Mailing Address Index. Consists 
   of cards containing the name or other identifying information on the 
   individual for whom mailing address information has been requested 
   and received from the IRS, the date on which this information was 
   received from the IRS, and the purpose to which the information has 
   been put.
       c. Index on Disclosures to Consumer Reporting Agencies. Records 
   containing the name and other identifying information on the 
   individual whose delinquent debt has been reported to consumer 
   reporting agencies, i.e., credit bureaus, and the kind and type of 
   information reported.
     Authority for maintenance of the system: 
       5 U.S.C. 301, 5514, 5522, 5584, 5705, 5724(f); 15 U.S.C. 1692; 26 
   U.S.C. 6331; 31 U.S.C. 3701, 3702, 3711, 3716, 3717, 3718, 3719; 44 
   U.S.C. 3101; 4 CFR parts 91-93, 101-105.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       These records and information in these records may be used:
       a. To disclose information to appropriate officials and employees 
   of the Department of Justice for the purposes of litigation and 
   forced collection on administratively uncollected debts.
       b. To disclose information to appropriate officials of the 
   Department of the Treasury and the Office of Management and Budget to 
   provide reports on debt collection activities.
       c. To disclose information to another federal agency for the 
   purpose of collecting a debt owed to the Commission by an individual 
   through salary offset or administrative offset undertaken by the 
   other agency upon proper certification or evidence of the debt owed 
   from the Commission.
       d. To disclose information to another federal agency for the 
   purpose of collecting a debt owed to that agency by an individual 
   through salary offset or administrative offset undertaken by the 
   Commission upon proper certification or evidence of the debt owed 
   from the other agency.
       e. To disclose a debtor's name and social security number to the 
   Secretary of the Treasury or his or her designee for the purpose of 
   obtaining the debtor's mailing address from the IRS.
       f. To disclose mailing addresses obtained from the IRS to 
   consumer reporting agencies only for the limited purpose of obtaining 
   a commercial credit report on the particular taxpayer.
       g. To provide information to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of the individual.
       h. To disclose pertinent information to the appropriate federal, 
   state, or local agency responsible for investigating, prosecuting, 
   enforcing, or implementing a statute, rule, regulation, or order, 
   where EEOC becomes aware of an indication of a violation or potential 
   violation of civil or criminal law or regulation.
       i. To disclose to an agency in the executive, legislative or 
   judicial branch or the District of Columbia's government in response 
   to its request, or at the initiation of the agency maintaining the 
   records, information in connection with the hiring of an employee, 
   the issuance of a security clearance, the conducting of a security or 
   suitability investigation of an individual, the classifying of jobs, 
   the letting of a contract, the issuance of a license, grant, or other 
   benefits by the requesting agency, or the lawful statutory, 
   administrative, or investigative purpose of the agency to the extent 
   that the information is relevant and necessary to the requesting 
   agency's decision.
       j. To disclose to officers and employees of the General Services 
   Administration in connection with administrative services provided to 
   this agency under agreement with GSA.
       k. To disclose information to the Defense Manpower Data Center, 
   Department of Defense, to secure computer matching services for the 
   purpose of identifying and locating individuals who are receiving 
   federal salaries or benefit payments and are delinquent in their 
   repayment of debts owed to the U.S. government under programs 
   administered by the Equal Employment Opportunity Commission in order 
   to collect the debts under the provisions of the Debt Collection Act 
   of 1982 (Pub. L. 97-365) by voluntary repayment, or administrative or 
   salary offset procedures.
       l. To disclose information to the U.S. Postal Service to secure 
   computer matching services for the purpose of identifying and 
   locating individuals who are receiving federal salaries or benefit 
   payments and are delinquent in their repayment of debts owed to the 
   U.S. government under programs administered by the Equal Employment 
   Opportunity Commission in order to collect the debts under the 
   voluntary provisions of the Debt Collection Act of 1982 (Pub. L. No. 
   97-365) by voluntary repayment, or by administrative or salary offset 
   procedures.
   Disclosure to consumer reporting agencies:
       Disclosures may be made from this system to consumer reporting 
   agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 
   1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
   3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system: 
     Storage: 
       These records are maintained in file folders and on microfiche 
   and index cards.
     Retrievability: 
       These records are indexed by the name of the individual and 
   social security number. The records may be retrieved by either of 
   these indexes.
     Safeguards: 
       Records are maintained and stored in file cabinets in a secured 
   area to which only authorized personnel have access. Access to and 
   use of these records is limited to those persons whose official 
   duties require such assess and to those persons indicated in the 
   listing of routine uses above.
     Retention and disposal: 
       Individual case files are usually retained for two years after 
   the claim is collected. Case records on individuals whose delinquent 
   debts are reported to consumer reporting agencies are retained 
   indefinitely. Other case files may be maintained for a period up to 
   ten years. IRS Mailing Address Index on any individual is not 
   maintained beyond six years.
     System manager(s) and address: 
       Director, Financial Management and Resource Services, Equal 
   Employment Opportunity Commission, 1801 L Street, NW., Washington, DC 
   20507.
     Notification procedures:
       Under the Debt Collection Act, individuals are notified if claims 
   collection records are maintained on them in accordance with 
   statutory procedures for salary offset, administrative offset, and 
   disclosing information to a consumer reporting agency. Individuals 

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