Privacy Act: [EEOC-4]...

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   may also contact the System Manager in order to obtain notification 
   of claims collection records on themselves.
       Individuals must provide their full names under which records may 
   be maintained, their social security number, and a mailing address to 
   which a reply should be sent.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Information in this system of records is provided by or from:
       a. The individual on whom the record is maintained;
       b. Other Federal agencies;
       c. Personnel, payroll, travel records, contract records or other 
   records;
       d. Administrative hearings;
       e. Court records;
       f. Consumer reporting agencies.

   #..EEOC-10

   #....System name: 

       Grievance Records.
     System location: 
       These records are located in Human Resources Management Services, 
   Office of Management, Equal Employment Opportunity Commission, 1801 L 
   Street, NW., Washington, DC 20507 and in other headquarter offices 
   and field offices where the grievances were filed (see appendix A).
     Categories of individuals covered by the system: 
       Current or former EEOC employees who have submitted grievances to 
   the EEOC in accordance with part 771 of the regulations of the Office 
   of Personnel Management (OPM) (5 CFR part 771) and EEOC Order No. 
   570.003, or a negotiated procedure.
     Categories of records in the system: 
       The system contains all documents related to the grievance, 
   including statements of witnesses, reports of interviews and 
   hearings, examiners' findings and recommendations, a copy of the 
   original and final decision, and related correspondence and exhibits. 
   This system includes files and records of internal grievance and 
   arbitration systems that EEOC has or may establish through 
   negotiations with recognized labor organizations.
     Authority for maintenance of the system: 
       5 U.S.C. 301; 44 U.S.C. 3101; 5 U.S.C. 7121.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       These records and information in these records may be used:
       a. To disclose information to any source from which additional 
   information is requested in the course of processing a grievance, to 
   the extent necessary to identify the individual, inform the source of 
   the purpose(s) of the request and identify the type of information 
   requested.
       b. To disclose pertinent information to the appropriate federal, 
   state, or local agency responsible for investigating, prosecuting, 
   enforcing, or implementing a statute, rule, regulation, or order, 
   where EEOC becomes aware of an indication of a violation or potential 
   violation of civil or criminal law or regulation.
       c. To disclose to an agency in the executive, legislative or 
   judicial branch or the District of Columbia's government, information 
   in connection with the hiring of an employee, the issuance of a 
   security clearance, the conducting of a security or suitability 
   investigation of an individual, the classifying of jobs, the letting 
   of a contract, the issuance of a license, grant, or other benefits by 
   the requesting agency, or the lawful statutory, administrative, or 
   investigative purpose of the agency to the extent that the 
   information is relevant and necessary to the requesting agency's 
   decision.
       d. To disclose information to another federal agency, to a court, 
   or to a party in litigation before a court or in an administrative 
   proceeding being conducted by a federal agency when the government is 
   a party to the judicial or administrative proceeding.
       e. To provide information to a congressional office from the 
   record of an individual in response to an inquiry from that 
   congressional office made at the request of that individual.
       f. To disclose to an authorized appeal grievance examiner, formal 
   complaints examiner, administrative judge, equal employment 
   opportunity investigator, arbitrator or other duly authorized 
   official engaged in investigation or settlement of a grievance, 
   complaint or appeal filed by an employee.
       g. To disclose in response to a request for discovery or for 
   appearance of a witness, information that is relevant to the subject 
   matter involved in a pending judicial or administrative proceeding.
       h. To provide information to officials of labor organizations 
   recognized under the Civil Service Reform Act when relevant and 
   necessary to their duties of exclusive representation concerning 
   personnel policies, practices and matters effecting work conditions.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system: 
     Storage: 
       These records are maintained in file folders.
     Retrievability: 
       These records are retrieved by the names of the individuals on 
   whom they are maintained.
     Safeguards: 
       These records are maintained in lockable metal filing cabinets to 
   which only authorized personnel have access.
     Retention and disposal: 
       These records are shredded or burned 3 years after closing the 
   case.
     System manager(s) and address: 
       If the grievance is pending at or was never raised beyond the 
   office level, the system manager is the head of the office. (See 
   appendix A.) In all other situations, the system manager is the 
   Director, Employee and Labor Management Relations Division, Office of 
   Management, EEOC, 1801 L Street, NW., Washington, DC 20507.
     Notification procedures:
       It is required that individuals submitting grievances be provided 
   a copy of the record under the grievance process. They may, however, 
   contact the agency personnel or designated office where the action 
   was processed regarding the existence of such records on them. They 
   must furnish the following information for their records to be 
   located and identified: (a) Name; (b) approximate date of closing of 
   the case and kind of action taken; (c) organizational component 
   involved.
     Record access procedures:
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Information in this system of records is provided:
       a. By the individual on whom the record is maintained;
       b. By testimony of witnesses;
       c. By agency officials;
       d. From related correspondence from organizations or persons.

   #..EEOC-11

   #....System name: 

       Records of Adverse Actions Against Nonpreference Eligibles in the 
   Excepted Service.
     System location: 
       These records are located in Human Resources Management Services, 
   Equal Employment Opportunity Commission, 1801 L Street, NW., 
   Washington, DC 20507 or in the headquarters and field offices in 
   which the actions have been taken.
     Categories of individuals covered by the system: 
       Current or former nonpreference eligible, excepted service Equal 
   Employment Opportunity Commission (EEOC) employees against whom an 
   adverse action has been proposed or taken and who have not completed 
   two years of current and continuous service in the same or similar 
   positions, (This system covers only those adverse action files not 
   covered by OPM/GOVT-3.)
     Categories of records in the system: 
       This system contains records and documents on the processing of 
   adverse actions for employees who are nonpreference eligibles in the 
   excepted service and who do not have two years of continuous service 
   in their positions. The records include copies of the notice of 
   proposed action, materials relied on by the agency to support the 
   reasons in the notice, replies by the employee, statements of 
   witnesses, reports, and agency decisions.
     Authority for maintenance of the system: 
       44 U.S.C. 3101.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       These records and information in records may be used:
       a. To provide information to officials of labor organizations 
   recognized under 5 U.S.C. Chapter 71 when relevant and necessary to 
   their duties of exclusive representation concerning personnel 
   policies, practices, and matters affecting work conditions.
       b. To disclose pertinent information to the appropriate federal, 
   state, or local agency responsible for investigating, prosecuting, 
   enforcing, or implementing a statute, rule, regulation, or order, 
   when the EEOC becomes aware of an indication of a violation or 
   potential violation of civil or criminal law or regulation.
       c. To disclose information to any source from which additional 
   information is requested for processing any of the covered actions or 
   in regard to any appeal or administrative review procedure, to the 
   extent necessary to identify the individual, inform the source of the 
   purpose(s) of the request, and identify the type of information 
   requested.
       d. To disclose information to a federal agency, in response to 
   its request, in connection with the hiring or retention of an 
   employee, the issuance of a security clearance, the conducting of a 
   security or suitability investigation of an individual, or the 
   classifying of jobs, to the extent that the information is relevant 
   and necessary to the requesting agency's decision on the matter.
       e. To provide information to a congressional office from the 
   record of an individual in response to an inquiry from that 
   congressional office made at the request of that individual.
       f. To disclose information to another federal agency, to a court, 
   or to a party in litigation before a court or in an administrative 
   proceeding being conducted by a federal agency when the government is 
   a party to the judicial or administrative proceeding.
       g. To disclose, in response to a request for discovery or for 
   appearance of a witness, information that is relevant to the subject 
   matter involved in a pending judicial or administrative proceeding.
       h. To disclose to an authorized appeal grievance examiner, formal 
   complaints examiner, administrative judge, equal employment 
   opportunity investigator, arbitrator or other duly authorized 
   official engaged in investigation or settlement of a grievance, 
   complaint or appeal filed by an employee.
     Policies and practices for storing, retrieving, safeguarding, and 
   retaining and disposing of records in the system: 
     Storage: 
       These records are maintained in file folders.
     Retrievability: 
       These records are retrieved by the names or social security 
   number of the individuals on whom they are maintained.
     Safeguards: 
       These records are maintained in locked metal filing cabinets to 
   which only authorized personnel have access.
     Retention and disposal: 
       Records documenting an adverse action are disposed of 4 years 
   after the closing of the case.
     System manager(s) and address: 
       Director, Employee and Labor Relations Division, Office of 
   Management, and Directors of Field Offices (see appendix A).
     Notification procedure: 
       Individuals receiving notice of a proposed action are provided 
   access to all documents supporting the notice. They may also contact 
   the personnel office where the action was proposed regarding the 
   existence of such records on them. They must furnish the following 
   information for their records to be located and identified:
       a. Name
       b. Approximate date of closing of case and kind of action taken
       c. Organizational component involved.
     Record access procedure:
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Information in this system of records is provided:
       a. By the individual on whom the record is maintained;
       b. By witnesses;
       c. By agency officials.

   #..EEOC-12

   #....System name: 

       Telephone Call Detail Records.
     System location: 
       Resource Management Division of Financial and Resource Management 
   Services, Office of Management, EEOC, 1801 L Street, NW., Washington, 
   DC 20507, and each field office listed in appendix A.
     Categories of individuals covered by the system: 
       Individuals (generally EEOC employees) who make long distance 
   telephone calls from EEOC telephones and individuals who received 
   telephone calls placed from or charged to EEOC telephones.
     Categories of records in the system: 
       Records relating to the use of EEOC telephones to place long 
   distance calls; records indicating the assignment of telephone 
   numbers to employees; records relating to the location of telephones.
     Authority for maintenance of the system: 
       44 U.S.C. 3101.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       These records and information from these records may be used:
       a. To provide information to a congressional office from the 
   record of an individual in response to an inquiry from that 
   congressional office made at the request of that individual.
       b. To disclose to representatives of the General Services 
   Administration or the National Archives and Records Administration 
   who are conducting records management inspections under the authority 
   of 44 U.S.C. 2904 and 2906.
       c. To disclose information to another federal agency, to a court, 
   or to a party in litigation before a court or in an administrative 
   proceeding being conducted by a federal agency when the government is 
   a party to the judicial or administrative proceeding.
       d. To disclose pertinent information to the appropriate Federal, 
   State, or local agency responsible for investigating, prosecuting, 
   enforcing or implementing a statute, rule, regulation or order, where 
   the disclosing agency becomes aware of an indication of a violation 
   or potential violation of civil or criminal law or regulation.
       e. To disclose to an agency in the executive, legislative or 
   judicial branch or the District of Columbia's government in response 
   to its request, or at the initiation of the EEOC, information in 
   connection with the hiring of an employee, the issuance of a security 
   clearance, the conducting of a security or suitability investigation 
   of an individual, the classifying of jobs, the letting of a contract, 
   the issuance of a license, grant or other benefits by the requesting 
   agency, or the lawful statutory, administrative, or investigative 
   purpose of the agency to the extent that the information is relevant 
   and necessary to the requesting agency's decision.
       f. To disclose to a telecommunications company providing 
   telecommunications support to permit servicing the account.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system: 
     Storage: 
       These records are maintained in file folders and on computer tape 
   and printouts.
     Retrievability: 
       Records are retrieved by employee name or identification number, 
   by name of recipient of telephone call, by telephone number.
     Safeguards: 
       Records are maintained and stored in file cabinets in a secured 
   area to which only authorized personnel have access. Access to and 
   use of the records are limited to those persons whose official duties 
   require such access.
     Retention and disposal: 
       Records are disposed of as provided in the National Archives and 
   Records Administration's General Records Schedule 12.
     System manager(s) and address: 
       Director, Resource Management Division, Financial and Resource 
   Management Services, EEOC, 1801 L Street, NW., Washington, DC 20507 
   and the Directors of the field offices listed in appendix A.
     Notification procedure: 
       Inquiries concerning this system of records should be addressed 
   to the system manager. It is necessary to provide the following 

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