Privacy Act: [Employment and Training Administration (ETA)]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..DOL/ECAB-02

   #....System name: Employees' Compensation Appeals Board Disposition 
      Records.

     Security classification: 
       None
     System location: 
       U.S. Department of Labor, Employees' Compensation Appeals Board, 
   300 7th Street SW, Suite 300, Washington, DC 20210.
     Categories of individuals covered by the system: 
       Former or current Federal employees who appealed final decisions 
   of the Office of Workers' Compensation Programs.
     Categories of records in the system: 
       Final decisions and/or orders determining appeals of benefits 
   claims under the Federal Employees' Compensation Act.
     Authority for maintenance of the system: 
       5 U.S.C. 8101 et seq.
   Purpose(s): 
       To maintain formal records of appeal dispositions determined by 
   the Employees' Compensation Appeals Board.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Board final decisions and/or orders are public documents and are 
   accessible to any interested persons. Precedent setting decisions are 
   published in an annual Volume, available for sale from the Government 
   Printing Office, and deposited in over 500 Federal Depository 
   Libraries throughout the country. They are used by law schools, law 
   libraries, the Office of Workers' Compensation Programs, the Office 
   of the Solicitor of Labor, attorneys and those members of the general 
   public interested in federal workers' compensation.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system: 
     Storage: 
       Recent decisions are maintained in hard copy form in binders in 
   the ECAB library, older decisions are in published, bound volumes. 
   Published volumes are also on deposit in designated Federal 
   Depository Libraries.
     Retrievability: 
       Published decisions are indexed by appellant's last name, by 
   category of medical condition and legal issue, by ECAB Docket number 
   and by ECAB Volume number and page. Unpublished decisions are indexed 
   by ECAB Docket number, and can be cross-referenced to appellant's 
   name.
     Safeguards: 
       Access to ECAB Library and Decision Files is by request and 
   available during regular office hours.
     Retention and disposal: 
       Disposition records are retained indefinitely.
     System manager(s) and address:
       Clerk of the Board, Employees' Compensation Appeals Board, 300 
   7th Street SW, Suite 300, Washington, DC 20210
     Notification procedure: 
       Inquiries should be in the form of a written, signed request to 
   the System Manager at the above address and should specify the ECAB 
   Docket number, name of appellant and approximate date of disposition. 
   Alternatively, if disposition is known to be a published decision, 
   inquiry should specify the Volume and page number.
     Record access procedures: 
       Information or assistance regarding access to ECAB Disposition 
   Records may be obtained by contacting the Clerk of the Board, 
   Employees' Compensation Appeals Board, 300 7th Street SW, Suite 300, 
   Washington, DC 20210 or by telephoning (202) 401-8781.
     Contesting record procedures: 
       Appellants who wish to contest their Disposition Records should 
   notify the System Manager in writing.
     Record source categories: 
       Records in this system are composed of formal, final decisions 
   and/or orders of the Employees' Compensation Appeals Board.
     Systems exempted from certain provisions of the act: 
       None.

   #..Employment Standards Administration through Mine Safety and 
   Health Administration

   #..Employment Standards Administration (ESA)

   #..DOL/ESA-2

   #....System name: Office of Federal Contract Compliance Programs, 
      Complaint Files.

     Security classification: 
       Unclassified.
     System location: 
       Room C-3325, Department of Labor Building, 200 Constitution 
   Avenue, NW, Washington, DC 20210, and OFCCP Regional and District 
   Offices (see Appendix 1 to this document).
     Categories of individuals covered by the system: 
       Individuals filing complaints of discrimination under Executive 
   Order 11246, as amended; the Vietnam Era Veterans' Readjustment 
   Assistance Act of 1974, as amended, 38 U.S.C. 4212; and section 503 
   of the Rehabilitation Act of 1973, as amended.
     Categories of records in the system: 
       Medical records, investigative reports and materials, contract 
   coverage information, employment applications, time and attendance 
   records.
     Authority for maintenance of the system: 
       Executive Order 11246, as amended; the Vietnam Era Veterans' 
   Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212, 
   section 503 of the Rehabilitation Act of 1973, as amended.
   Purpose(s):
       To maintain information and to provide information to other 
   Federal agencies, Congressional staff and/or to an individual in 
   response to a request from that agency or person regarding 
   information gathered during the course of OFCCP's operations.
       To collect information to investigate complaints by individuals 
   under Executive Order 11246, as amended; the Vietnam Era Veterans' 
   Readjustment Assistance Act of 1974, amended, 38 U.S.C. 4212; and 
   section 503 of the Rehabilitation Act of 1073, as amended.
     Routine uses of records maintained in the system including 
   categories or users and the purposes of such uses: 
       Disclosure of relevant and necessary information to the Equal 
   Employment Opportunity Commission, Department of Justice, to other 
   Federal, State or local agencies with concurrent jurisdiction over a 
   complaint, for investigatory, conciliation or enforcement purposes.
       Disclosure to Federal contractors, subcontractors against whom a 
   complaint is filed, including providing a copy of the complaint or a 
   summary for purposes of notice and/or under applicable internal 
   procedures; during an investigation to persons who may have knowledge 
   pertinent to the complaint, but only to the extent necessary to 
   determine the validity of complaint charges.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Power files/Magnetic tape/Manual files.
     Retrievability: 
       By name or OFCCP control number.
     Safeguards: 
       Locked files and computer access codes.
     Retention and disposal: 
       Active files retained 2-3 years from date of closure, referred to 
   storage for additional 4 years then they are destroyed.
     System manager(s) and address: 
       Director, OFCCP, Room C-3325, 200 Constitution Avenue, NW, 
   Washington, DC 20210; Regional Directors for OFCCP, see Appendix 1 to 
   this document for addresses.
     Notification procedure: 
       Individuals wishing to inquire whether this system of records 
   contains information about them should contact the system manager or 
   the OFCCP Regional Office servicing the State where they are employed 
   (see list of Regional Office addresses in Appendix 1 to this 
   document).
     Record access procedures: 
       Some records in this system of records are exempt from access 
   provisions of the Privacy Act. The section of this notice entitled 
   ``Systems Exempted from Certain Provisions of the Act'' indicates the 
   sections from which this systems of records is exempt. However, the 
   Department of Labor will consider all requests for access addressed 
   to the OFCCP Regional Director where the case is located, or the 
   system manager, in accordance with 29 CFR Subtitle A, 70a.3-70a.6 and 
   70a.9-70a.13. Individuals must provide the following information: 
   Name, social security number and signature.
     Contesting record procedures: 
       Some records in this system of records are exempt from amendment 
   provisions of the Privacy Act. The section of this notice entitled 
   ``Systems Exempted from Certain Provisions of the Act'' indicates the 
   sections from which this systems of records is exempt. However, the 
   Department of Labor will consider all requests for amendments 
   addressed to the OFCCP Regional Director where the case is located, 
   or the system manager, in accordance with 29 CFR subtitle A, 70a.3-
   70a.6 and 70a.9-70a.13. Individuals must provide the following 
   information: Name, social security number and signature.
     Record source categories: 
       Individual complainants, employers, co-workers, State 
   rehabilitation agencies, physicians.
     Systems exempted from certain provisions of the act: 
       This system contains complaints and investigative files compiled 
   during the course of complaint investigations and compliance reviews. 
   In accordance with paragraph (k)(2) of the Privacy Act, these files 
   have been exempted from subsections (d), (c)(3), (e)(1), (e)(4)(G), 
   (H), and (I) and (f) of the Act. The disclosure of information 
   contained in these files may in some circumstances discourage non-
   management persons who have knowledge of facts and circumstances 
   pertinent to charges from giving statements or cooperating in 
   investigations. In addition, disclosure of medical records contained 
   in these files may adversely affect the health of individuals without 
   guidance of a responsible physician.

   #..DOL/ESA-5

   #....System name: Office of Workers' Compensation Programs, Black 
      Lung Antidiscrimination Files.

     Security classification:
       Unclassified
     System location: 
       Office of Workers' Compensation Programs, Division of Coal Mine 
   Workers' Compensation, Department of Labor Building, 200 Constitution 
   Avenue, NW, Washington, DC 20210.
     Categories of individuals covered by the system: 
       Individuals filing complaints against employers on account of 
   discharge or other acts of discrimination by reason of pneumoconiosis 
   disease.
     Categories of records in the system: 
       Individual correspondence, investigative records, employment 
   records, payroll records, medical reports, any other documents or 
   reports pertaining to an individual's work history, education, 
   medical condition or hiring practices of the employer.
     Authority for maintenance of the system: 
       30 U.S.C. 938.
   Purpose(s): 
       These records are used to process complaints against employers 
   who discharge or otherwise discriminate against individuals because 
   of pneumoconiosis disease.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Disclosure of file content may be made to any party of interest 
   to the complaint, including the coal company, the claimant, and legal 
   representatives of each, for the purposes related to a complaint 
   under the anti-discrimination provision of the Black Lung Act.
   Disclosure to consumer reporting agencies:
       Not appicable.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Manual files.
     Retrievability: 
       Coal miner's name and social security number.
     Safeguards: 
       Files located in restricted area of a Federal building under 
   guard by security officers.
     Retention and disposal: 
       Files are destroyed 10 years after case is closed.
     System manager(s) and address: 
       Director, Division of Coal Mine Workers' Compensation, Department 
   of Labor Building, Room C-3520, 200 Constitution Avenue, NW, 
   Washington, DC 20210.
     Notification procedure: 
       Individuals wishing to inquire whether this system of records 
   contains information about them should contact the system manager at 
   the above address. Individuals must furnish their name, the coal 
   miner's social security number and signature.
     Record access procedures: 
       Individuals wishing to request access to their records should 
   contact the system manager at the above address. Individuals must 
   furnish their name, the coal miner's social security number and 
   signature.
     Contesting record procedures: 
       Individuals wishing to request amendment of any record should 
   contact the system manager at the above address. Individuals must 
   furnish their name, the coal miner's social security number and 
   signature.
     Record source categories: 
       Individual correspondence, investigative records, employment 
   records, payroll records, medical reports, any other documents or 
   reports pertaining to an individual's work history, education, 
   medical condition, or hiring practices of the employer.
     Systems exempted from certain provisions of the act: 
       None.

   #..DOL/ESA-6

   #....System name: Office of Workers' Compensation, Black Lung 
      Benefits Claim File.

     Security classification:
       Unclassified.
     System location: 
       Office of Workers' Compensation Programs, Division of Coal Mine 
   Workers' Compensation, Department of Labor Building, 200 Constitution 
   Avenue, NW, Washington, DC 20210, and district offices (see addresses 
   in Appendix 1 to this document).
     Categories of individuals covered by the system: 
       Individuals filing claims for black lung (pneumoconiosis) 
   benefits under the provisions of Title IV of the Federal Coal Mine 
   Health and Safety Act of 1969, as amended, including miners, and 
   their surviving widows, children, dependent parents and siblings.
     Categories of records in the system: 
       Name, date of birth, SSN, claim type, miner's date of death, 
   medical, and financial. The system also may contain information 
   gathered in connection with investigations concerning possible 
   violations of Federal law, whether civil or criminal, under the 
   authorizing legislation and related Acts. This record also contains 
   the work product of the Department of Labor and other governmental 
   personnel and consultants involved in the investigations. Consumer 
   credit reports of individuals within this system that are indebted to 
   the United States, correspondence to and from the debtor, information 
   of records relating to the debtor's current whereabouts, assets, 
   liabilities, income and expenses, debtor's personal financial 
   statements, and other information such as the nature, amount and 
   history of a claim owed by an individual covered by this system, and 
   other records and reports relating to the implementation of the Debt 
   Collection Act of 1982 including any investigative records or 
   administrative review matters. The individual records listed herein 
   are included only as pertinent of applicable to the individual 
   claimant.
     Authority for maintenance of the system: 
       30 U.S.C. 901 et seq., 20 CFR 715.1 et seq., 20 CFR 720.1 et 

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