Privacy Act: [EOP/STR--3] General Financial Records STR....

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<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.TRADE REPRESENTATIVE, OFFICE OF THE UNITED STATES


   #..EOP/STR--1

   #....System name: Applicants for Employment STR.

     Categories of individuals covered by the system: Individuals who 
   have inquired about employment and have given resumes or comparable 
   data to the Office in the past 12 months.
     Categories of records in the system: Correspondence, resume's 
   references, and similar information.
     Authority for maintenance of the system: Pub.L. 93-618 88 Stat. 
   1978, 19 U.S.C. 2171
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: On a need to know 
   basis by agency officials, to have available names and resume's of 
   individuals who have applied for jobs for possible consideration if 
   employment opportunities arise.
       The information contained in this system of records will be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   NO. A-19 at any state of the legislative coordination and clearance 
   process as set forth in that Circular.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: In files, on paper, alphabetically or in the case of 
   applicants for attorney positions, filed under a single heading.
     Retrievability: Manually by name.
     Safeguards: Kept in metal file cabinets under combination lock, 
   released to agency officials upon need to know basis.
     Retention and disposal: Kept for one year then destroyed.
     System manager(s) and address: Administrative Officer, Office of 
   the Special Representative for Trade Negotiations, 1800 G St., NW, 
   Washington, DC 20506, Room 729
     Notification procedure: Contact system manager noted above.
     Record access procedures: See STR access regulations in 15 CFR part 
   2005.
     Contesting record procedures: See STR access regulations in 15 CFR 
   part 2005.
     Record source categories: From the individuals named.

   #..EOP/STR--2

   #....System name: Correspondence File STR.

     System location: Office of the Special Representative for Trade 
   Negotiations, 1800 G Street, NW, Washington, DC 20506, Room 729, Room 
   719
     Categories of individuals covered by the system: Individuals who 
   have written directly to the Special Representative for Trade 
   Negotiations on non-substantive issues and all members for Trade 
   Negotiations on non-substantive issues and all members of Congress 
   who have written to the Office of the STR.
     Categories of records in the system: Correspondence.
     Authority for maintenance of the system: Pub.L. 618, 88 Stat. 1978, 
   19 U.S.C. 2171.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: On a need to know 
   basis by agency officials, to be able to retrieve certain 
   correspondence for ordinary and usual performance of thier duties.
       The information contained in this system of records will be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   No. A--19 at any state of the legislative coordination and clearance 
   process as set forth in that Circular.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Filed on paper, alphabetically.
     Retrievability: Manually by name.
     Safeguards: Filed in metal cabinets under combination lock, 
   released to agency official on need to know basis.
     Retention and disposal: Congressional files held for five years 
   then destroyed or transferred to subject file, others for two years 
   and then destroyed or transferred to subject file.
     System manager(s) and address: Administrative Officer, Office of 
   the STR, Executive Sec. to the STR, Office of the STR, 1800 G St., 
   NW, Washington, DC 20506.
     Notification procedure: Contact system manager noted above. Record 
   access procedures: See STR access regulations in 15 CFR part 2005.
     Record access procedures: See STR access regulations in 15 CFR part 
   2005.
     Record source categories: From individual named.

   #..EOP/STR--3

   #....System name: General Financial Records STR.

     System location: General Services Administration, Central Office; 
   copies of some records held by the STR. (GSA holds records for STR 
   under contract).
     Categories of individuals covered by the system: STR employees.
     Categories of records in the system: SF 1038, Application and 
   account for advance of funds; vendor register and vendor payment 
   tape.
     Authority for maintenance of the system: 32 U.S.C., generally; 
   Pub.L. 93-618 88 Stat. 1978, 19 U.S.C. 2171
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Information is 
   used by accounting technicians to maintain adequate financial 
   information and by other officers and employees of GSA and the STR 
   who have a need for the record in the performance of their duties.
       Relevant records in the system of records may be referred, as a 
   routine use, to the appropriate agency, whether federal, state, local 
   or foreign, charged with the responsibility of investigating or 
   prosecuting violations or potential violations of law or charged with 
   enforcing or implementing the statute, or rule, regulation or order 
   issued pursuant thereto.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a federal, state or local agency maintaining 
   civil, criminal or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to an agency decision concerning the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the letting of a contract or the issuance of a license, 
   grant or other benefit.
       A record from this system of records may be disclosed to a 
   federal agency, in response to its request, in connection with the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the reporting of an investigation of an employee, the 
   letting of a contract, or the issuance of a license, grant or other 
   benefit by the requesting agency, to the extent that the information 
   is relevant and necessary to the requesting agency's decision in the 
   matter.
       A record from this system of records may be disclosed to an 
   authorized appeal grievance examiner, formal complaints examiner, 
   equal employment opportunity investigator, arbitrator of other duly 
   authorized official engaged in investigation or settlement or a 
   grievance, complaint, or appeal filed by an employee.
       A record from this system of records may be disclosed to the 
   United States Civil Service Commission in accordance with the 
   agency's responsibility for evaluation and oversight of federal 
   personnel management.
       A record from this system of records may be disclosed to officers 
   and employees of a federal agency for purposes of audit.
       The information contained in this system of records will be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   No. A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.
       Records also are released to GAO audits; to the IRS for 
   investigation; and to private attorneys, pursuant to a power of 
   attorney.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper and tape.
     Retrievability: Manual and automated by name.
     Safeguards: Stored in guarded building; released only to authorized 
   personnel.
     Retention and disposal: Disposition of records shall be in 
   accordance with the HB GSA Records Maintenance and Disposition System 
   (OAD P 1820.2).
     System manager(s) and address: Administrative Officer, Office of 
   the Special Representative for Trade Negotiations, 1800 G St., NW, 
   Washington, DC 20506, Room 709.
     Notification procedure: Contact system manager noted above.
     Record access procedures: See STR access regulations in 15 CFR part 
   2005.
     Contesting record procedures: See STR access regulations in 15 CFR 
   part 2005.
     Record source categories: The subject individual; the STR.

   #..EOP/STR--4

   #....System name: Payroll Records STR.

     System location: General Services Administration, Region 3 Office; 
   copies of some records held by the STR (GSA holds records for STR 
   under contract).
     Categories of individuals covered by the system: Past and present 
   STR employees.
     Categories of records in the system: Varied payroll records, 
   including, among other documents, time and attendance cards; payment 
   vouchers; comprehensive listing of employees; health benefits 
   records; requests for deductions; tax forms; W2 forms; overtime 
   requests; leave data; retirement records.
     Authority for maintenance of the system: 31 U.S.C., generally, 
   Pub.L. 93-618 88 Stat. 1978, 19 U.S.C. 2171.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Records are used 
   by STR and GSA employees to maintain adequate payroll information for 
   STR employees and otherwise by STR and GSA employees who have a need 
   for the record in the performance of their duties.
       Relevant records in the system of records may be referred, as a 
   routine use, to the appropriate agency, whether federal, state, local 
   or foreign, charged with the responsibility of investigating or 
   prosecuting violations of law or charged with enforcing or 
   implementing the statute, or rule, regulation or order issued 
   pursuant thereto.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a federal, state or local agency maintaining 
   civil, criminal or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to an agency decision concerning the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the letting of a contract or the issuance of a license 
   grant or other benefit.
       A record from this system of records may be disclosed to a 
   federal agency, in response to its request, in connection with the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the reporting of an investigation of an employee, the 
   letting of a contract, or the issuance of a license, grant or other 
   benefit by the requesting agency, to the extent that the information 
   is relevant and necessary to the requesting agency's decision in the 
   matter.
       A record from this system of records may be disclosed to an 
   authorized appeal grievance examiner, formal complaints examiner, 
   equal employment opportunity investigator, arbitrator of other duly 
   authorized official engaged in investigation or settlement or a 
   grievance, complaint, or appeal filed by an employee. A record from 
   this system of records may be disclosed to the United States Civil 
   Service Commission in accordance with the agency's responsibility for 
   evaluation and oversight of federal personnel management.
       A record from this system of records may be disclosed to officers 
   and employees of a federal agency for purposes of audit.
       The information contained in this system of records will be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   No. A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.
       Records also are released to GAO for audits; to the Internal 
   Revenue Service for investigation; and to private attorneys, pursuant 
   to a power of attorney.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper and microfilm.
     Retrievability: Social Security Number.
     Safeguards: Stored in guarded building; released only to authorized 
   personnel.
     Retention and disposal: Disposition of records shall be in 
   accordance with the HB GSA Records Maintenance and Disposition System 
   (OAD P 1820.2).
     System manager(s) and address: Administrative Officer, Office of 
   the Special Representative for Trade Negotiations, 1800 G St., NW, 
   Washington, DC 20506, Room 709.
     Notification procedure: Contact system manager noted above.
     Record access procedures: See STR access regulations in 15 CFR part 
   2005.
     Contesting record procedures: See STR access regulations in 15 CFR 
   part 2005.
     Record source categories: The subject individual; the STR.

   #..USTR-6

   #....System name:

       Dispute Settlement Panelists Roster.
     System location:
       Office of the General Counsel, Office of the United States Trade 
   Representative, 600 17th Street, NW, Washington, DC.
     Categories of individuals covered by the system:
       Non-governmental individuals who have expressed an interest in 
   being selected to serve on a dispute settlement panel, or other 
   similar entity, established under trade agreements to resolve trade 
   disputes.
     Categories of records int he system:
       Applications from potential panelists typically include, 
   correspondence with the potential panelist, general resume 
   information, statements of citizenship when required, information 
   regarding registration under the Foreign Agents Registration Act (22 
   U.S.C. 611), lists of publications and speeches, descriptions of 
   professional affiliations, lists of clients, information regarding 
   substantive qualifications in trade law, and names of references. In 
   addition, the system contains disclosure forms submitted by candidate 
   panelists setting forth areas where they may have a potential 
   conflict-of-interest with respect to service on a specific panel. 
   These typically cover financial interests, affiliations, identity of 
   clients of the candidate or the candidate's firm.
     Authority for maintenance of the system:
       Annex 1901.2 of the North American Free Trade Agreement (NAFTA), 
   section 402 of the NAFTA Implementation Act, as amended (19 U.S.C. 
   3432), section 123(b) Uruguay Round Agreement Act (19 U.S.C. 
   3533(b)).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       Records are used by USTR staff to select potential panelist 
   candidates to resolve trade disputes.
       Relevant records in the system of records may be referred, as a 
   routine use to other federal agencies in the course of determining 
   eligibility for the roster, or assessing qualifications for service 
   on a particular panel. Relevant records are also shared with foreign 
   governments, the World Trade Organization and the NAFTA Secretariat, 
   in the course of making determinations on panel members.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage:
       Paper.
     Retrievability:
       By name.
     Safeguards:
       Stored in a guarded building; released only to authorized 
   personnel.

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