Privacy Act: [F011 ACC A]...

	Web GovRecords.org

   in this system should address requests to the Director of 
   Maintenance, Deputy Chief of Staff/Logistics, Headquarters United 
   States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, 
   or to the
       Chief, Systems Management Division, Headquarters AFSPC, 150 
   Vandenberg Street, Suite 1105, Peterson Air Force Base, CO 80914-
   4400.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting and 
   appealing initial agency determinations are published in Air Force 
   Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
   system manager.
     Record source categories: 
       Survey information obtained through replies from personnel/
   agencies as defined in Categories of individuals above. The surveys 
   are sent to these personnel/agencies (usually via mail) at least 
   every two years.
     Exemptions claimed for the system:
       None.

   #..F023 AF IL A

   #....System name: 

       Government Furnishings Issue Records.
     System location: 
       Housing Supply Offices at all Air Force installation which issue 
   furnishings. Official mailing addresses are published as an appendix 
   to the Air Force's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Active duty military and DOD civilians to whom government 
   furnishings are issued.
     Categories of records in the system: 
       PCS orders, rental agreement, receipt for furnishings.
     Authority for maintenance of the system: 
       10 U.S.C. 9832, Property accountability: Regulations.
   Purpose(s): 
       To maintain authority for issue and accountability of Government 
   furnishings.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Paper records stored in vertical file folders, and computer and 
   computer output products.
     Retrievability: 
       Retrieved by name in manual file systems. Retrieved by Social 
   Security Number in computer storage.
     Safeguards: 
       Stored in file cabinets in locked rooms. Records are accessed by 
   custodian of the record system and by persons responsible for 
   servicing the record system in performance of their official duties.
     Retention and disposal: 
       Retained in file until furnishings are returned and then 
   destroyed or returned to the individual.
     System manager(s) and address: 
       Deputy Chief of Staff/Logistics, headquarters of each major 
   command which issues furnishing or Chief of Housing Supply Office at 
   issuing base. Official mailing addresses are published as an appendix 
   to the Air Force's compilation of systems of records notices.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Deputy Chief of Staff/Logistics, 
   headquarters of each major command which issues furnishing or Chief 
   of Housing Supply Office at issuing base. Official mailing addresses 
   are published as an appendix to the Air Force's compilation of 
   systems of records notices.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Deputy Chief of Staff/Logistics, headquarters of each major 
   command which issues furnishing or Chief of Housing Supply Office at 
   issuing base. Official mailing addresses are published as an appendix 
   to the Air Force's compilation of systems of records notices.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from individual.
     Exemptions claimed for the system:
       None.

   #..F023 AF IL B

   #....System name: 

       Base Service Store/Tool Issue Center Access.
     System location: 
       Retail Sales Section at Air Force installations. Official mailing 
   addresses are published as an appendix to the agency's compilation of 
   systems of records notices.
     Categories of individuals covered by the system: 
       Active duty and reserve military and civilian personnel.
     Categories of records in the system: 
       Identification data on individuals authorized access to purchase 
   Base Service Store/Tool Issue items.
     Authority for maintenance of the system: 
       10 U.S.C. 9832; Property Accountability Regulations; and E.O. 
   9397 (SSN).
   Purpose(s): 
       Control access to Base Supply's Base Service Store and Tool Issue 
   Center Units at each Air Force installation.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintain on computer and computer output products, and in paper 
   form.
     Retrievability: 
       Access is by Social Security Number for military members. Access 
   is by Social Security Number or civilian identification card number 
   for civilian employees and foreign nationals.
     Safeguards: 
       Access to the records is controlled by computer system software 
   and is limited to individuals responsible for servicing the system.
     Retention and disposal: 
       Retained until superseded or canceled by individual's commander.
     System manager(s) and address: 
       Deputy Chief of Staff/Logistics and Engineering, Headquarters 
   United States Air Force, Washington, DC 20330-5130.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address inquiries to or 
   visit the Deputy Chief of Staff/Logistics and Engineering, 
   Headquarters United States Air Force, Washington, DC 20330-5130.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this system should address requests to the Deputy Chief of Staff/
   Logistics and Engineering, Headquarters United States Air Force, 
   Washington, DC 20330-5130.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from the individual or from the individual's 
   commander.
     Exemptions claimed for the system:
       None.

   #..F023 AF IL C

   #....System name: 

       Personal Clothing and Equipment Record.
     System location: 
       Individual Equipment Units at Air Force installations. Official 
   mailing addresses are published as an appendix to the agency's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Active duty and reserve military and civilian personnel.
     Categories of records in the system: 
       Expendable and non-expendable individual personal clothing and 
   equipment records.
     Authority for maintenance of the system: 
       10 U.S.C. 9832; Property Accountability Regulations; and E.O. 
   9397 (SSN).
   Purpose(s): 
       Accounting for authorized clothing and equipment issued to 
   members and employees. Periodically reviewed by supply personnel and 
   certified by the individual.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Recorded electronically in a microcomputer. Maintained as paper 
   records and stored in vertical file folders.
     Retrievability: 
       Access is by Social Security Number for military members. Access 
   is by Social Security Number or civilian identification card number 
   for civilian employees and foreign nationals. Retrieved by last name, 
   first initial, and last four digits of Social Security Number.
     Safeguards: 
       Access to the microcomputer records for the purpose of making 
   adds, changes, or deletions will be controlled using passwords 
   assigned to individuals assigned to the Individual Equipment Unit. 
   Paper records will be stored in file cabinets in locked rooms. 
   Records are accessed by person(s) responsible for servicing the 
   records system in performance of their official duties.
     Retention and disposal: 
       Microcomputer records will be programmatically deleted 180 days 
   after an individual has returned accountable items to the Individual 
   Equipment unit. Paper records will be retained in office files until 
   superseded, obsolete, no longer needed for reference, or on 
   inactivation, then destroyed by tearing into pieces, shredding, 
   pulping, macerating, or burning.
       When the individual is discharged, the signed copy of the record 
   is forwarded to the Consolidated Base Personnel Office for 
   disposition. The originals are retained by the Individual Equipment 
   Unit and destroyed after the turn-in of all equipment by the 
   individual. Records are then destroyed by tearing into pieces, 
   shredding, macerating, pulping or burning.
     System manager(s) and address: 
       Deputy Chief of Staff/Logistics and Engineering, Headquarters 
   United States Air Force, Washington, DC 20330-5130.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address inquiries to or 
   visit the Deputy Chief of Staff/Logistics and Engineering, 
   Headquarters United States Air Force, Washington, DC 20330-5130.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this system should address requests to the Deputy Chief of Staff/
   Logistics and Engineering, Headquarters United States Air Force, 
   Washington, DC 20330-5130.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from the individual.
     Exemptions claimed for the system:
       None.

   #..F024 AF AMC A

   #....System name: 

       Global Air Transportation Execution System (GATES).
     System location: 
       Headquarters, Air Mobility Command, Scott Air Force Base, IL 
   62225-5302; Aerial Ports of Embarkation and Debarkation; Military 
   Transportation Offices; Air Mobility Support Flights; Passenger 
   Gateways; Navy Operated Air Terminals and Aerial Ports; Military 
   airfields or installations (all services); any activity or agency 
   responsible for initiating or receiving a request for movement of 
   personnel and their baggage, manifesting, tracing, billing actions, 
   or statistical data collection; and deployed fixed and non-fixed 
   airfields throughout the globe. Official mailing addresses are 
   published as an appendix to the Air Force's compilation of record 
   systems notices.
     Categories of individuals covered by the system: 
       Any individual (military or civilian) who is a passenger on a 
   military or civilian contracted aircraft.
     Categories of records in the system: 
       Travel order, transportation authorizations, and passenger name 
   records. Categories of information in the passenger name record 
   include, but are not limited to: name, grade, seats required; 
   reservation identification code, which is assigned by a requesting 
   activity or individual passengers and is the Social Security Number 
   or pseudo Social Security Number or Passport Number; origin; 
   destination; requested travel dates, routing indicator (identifies 
   the activity/installation requesting the reservation); cancellation 
   and standby codes (identifies the reason the passenger did not depart 
   as scheduled); flight number; departure date and reporting time, and 
   other administrative coding as determined by a Service activity or HQ 
   AMC to facilitate the completion of travel to include baggage tracer 
   and billing actions. The passenger name record is a complete listing 
   of all transportation related administrative actions related to 
   individual passengers.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).
   Purpose(s): 
       Passenger name records are used to prepare aircraft manifests for 
   passenger identification processing and movement on military 
   aircraft, commercial contract (charter) aircraft, and on seats 
   reserved (blocked) on regularly scheduled commercial aircraft at 
   military and civilian airports. Records in this system are also used 
   to:
       (a) Develop billing data to the user Military Services or other 
   organizations;
       (b) Determine passenger movement trends;
       (c) Forecast future travel requirements; and
       (d) Identify, research, and resolve transportation related 
   problems.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents