Home > 1997 Privacy Act Documents > Privacy Act: [F011 ACC A]...Privacy Act: [F011 ACC A]...
<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]
#.UNITED STATES AIR FORCE
How Systems of Records are Arranged
In the Air Force, records are grouped by subject series. Each
series has records about a specific activity or function to which a
subject title and number is given. Systems of records are grouped in
the same way. For example, a system of records on personnel security
clearances may be found in 'Security - 31,' and one about psychiatry
in 'Medical Service - 44.' These numbers are part of the system
identification which precede the notices. They look like this: F031
AF SP A or F044 AFSG A. The letter 'F' means Air Force. The first
three digits (031 and 044) show that the records pertain to Security
and the Medical Service respectively. The letters that follow
indicate to whom the system applies and/or the Office of Primary
Responsibility (OPR). For example, in system F031 AF SP A, AF
indicates that this is an Air Force-wide system, with SP denoting
Security Police as the OPR. The last alpha designation is for
internal management control. In the records system F044 AFSG A,
(without a space between the AF and SG) indicates this is a Surgeon
General System and applies to the office of the Surgeon General only.
Using the Index Guide
The systems of records maintained by the Air Force are contained
within the subject series that are listed below.
This list identifies each series in the order in which it appears
in this issuance. Use the list to identify subject areas of interest.
Having done so, use the series number (for example 031 for Security)
to locate the systems of records grouping in which you are
interested.
System Identification Series
Subject Series
Flying Operations
011
Maintenance
021
Supply
023
Transportation
024
Security
031
Civil Engineering
032 CA
Communications
033
Services
034
Public Affairs
035
Personnel
036
Manpower and Organization
038
Medical
044
Law
051
Chaplain
052
Scientific/Research Development
061
Finance Management
065
Special Investigations
071
Command Policy
090
Safety
091
REQUESTING RECORDS
Records are retrieved by name or by some other personal
identifier. It is therefore especially important for expeditious
service when requesting a record that particular attention be
provided to the Notification and/or Access Procedures of the
particular record system involved so as to furnish the required
personal identifiers, or any other pertinent personal information as
may be required to locate and retrieve the record.
BLANKET ROUTINE USES
Certain `blanket routine uses' of the records have been
established that are applicable to every record system maintained
within the Department of Defense unless specifically stated otherwise
within a particular record system. These additional blanket routine
uses of the records are published below only once in the interest of
simplicity, economy and to avoid redundancy.
LAW ENFORCEMENT ROUTINE USE
In the event that a system of records maintained by this
component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or by regulation, rule
or order issued pursuant thereto, the relevant records in the system
of records may be referred, as a routine use, to the appropriate
agency, whether Federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation
or order issued pursuant thereto.
DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to a Federal, state, or local
agency maintaining civil, criminal, or other relevant enforcement
information or other pertinent information, such as current licenses,
if necessary to obtain information relevant to a component decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the letting of a contract, or the issuance of a
license, grant or other benefit.
DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance
of a security clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's
decision on the matter.
CONGRESSIONAL INQUIRIES ROUTINE USE
Disclosure from a system of records maintained by this component
may be made to a Congressional office from the record of an
individual in response to an inquiry from the Congressional office
made at the request of that individual.
PRIVATE RELIEF LEGISLATION ROUTINE USE
Relevant information contained in all systems of records of the
Department of Defense published on or before August 22, 1975, may be
disclosed to the Office of Management and Budget in connection with
the review of private relief legislation as set forth in OMB Circular
A-19 at any stage of the legislative coordination and clearance
process as set forth in that Circular.
DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
A record from a system of records maintained by this component
may be disclosed to foreign law enforcement, security, investigatory,
or administrative authorities in order to comply with requirements
imposed by, or to claim rights conferred in, international agreements
and arrangements including those regulating the stationing and status
in foreign countries of Department of Defense military and civilian
personnel.
DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
Any information normally contained in IRS Form W-2 which is
maintained in a record from a system of records maintained by this
component may be disclosed to state and local taxing authorities with
which the Secretary of the Treasury has entered into agreements
pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only
to those state and local taxing authorities for which an employee or
military member is or was subject to tax regardless of whether tax is
or was withheld. This routine use is in accordance with Treasury
Fiscal Requirements Manual Bulletin Number 76-07.
DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
A record from a system of records subject to the Privacy Act and
maintained by this component may be disclosed to the Office of
Personnel Management concerning information on pay and leave,
benefits, retirement deductions, and any other information necessary
for the Office of Personnel Management to carry out its legally
authorized Government-wide personnel management functions and
studies.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to any component of the Department
of Justice for the purpose of representing the Department of Defense,
or any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE
Information as to current military addresses and assignments may
be provided to military banking facilities who provide banking
services overseas and who are reimbursed by the Government for
certain checking and loan losses. For personnel separated,
discharged, or retired from the Armed Forces, information as to last
known residential or home of record address may be provided to the
military banking facility upon certification by a banking facility
officer that the facility has a returned or dishonored check
negotiated by the individual or the individual has defaulted on a
loan and that if restitution is not made by the individual, the U.S.
Government will be liable for the losses the facility may incur.
DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION
ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the General Services
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the National Archives and
Records Administration for the purpose of records management
inspections conducted under authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the Merit Systems Protection
Board, including the Office of the Special Counsel for the purpose of
litigation, including administrative proceedings, appeals, special
studies of the civil service and other merit systems, review of OPM
or component rules and regulations, investigation of alleged or
possible prohibited personnel practices; including administrative
proceedings involving any individual subject of a DOD investigation,
and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as
may be authorized by law.
COUNTERINTELLIGENCE PURPOSES ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use outside the DOD or the U.S.
Government for the purpose of counterintelligence activities
authorized by U.S. Law or Executive Order or for the purpose of
enforcing laws which protect the national security of the United
States.
#..F010 AFXO A
#....System name:
Civil Aircraft Landing Permit Case Files.
System location:
Associate Directorate for Civil Aviation, Directorate of
Operations and Training, Deputy Chief of Staff for Air and Space
Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.
Categories of individuals covered by the system:
Civil aircraft owners and/or operators.
Categories of records in the system:
A revocable license for use of Air Force real property consisting
of a Civil Aircraft Certificate of Insurance, a Civil Aircraft
Landing Permit, and a Civil Aircraft Hold Harmless Agreement.
Authority for maintenance of the system:
49 U.S.C. 44502, General facilities and personnel authority, as
implemented by Air Force Instruction 10-1001, Civil Aircraft Landing
Permits.
Purpose(s):
To maintain a directory on those individuals who are authorized
to operate civil aircraft at Air Force airfields.
Routine uses of records maintained in the system, including
categories of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5
U.S.C. 552a(b) of the Privacy Act, these records or information
contained therein may specifically be disclosed outside the DOD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Maintained in file folders.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by persons responsible for processing
applications to operate civil aircraft on Air Force airfields in
performance of official duties and by other authorized personnel who
are properly screened and cleared for need-to-know. Records are
stored in cabinets in a vaulted office.
Retention and disposal:
Expired records are destroyed by tearing into pieces and burning.
System manager(s) and address:
Chief, Permits and Agreements, Civil Aviation Office, Directorate
for Civil Aviation, Directorate of Operations and Training, Deputy
Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon,
Washington, DC 20330-1480.
Notification procedure:
Individuals seeking to determine whether information about
themselves should address inquiries to the Directorate for Civil
Aviation, Directorate of Operations and Training, Deputy Chief of
Staff for Air and Space Operations, 1480 Air Force Pentagon,
Washington, DC 20330-1480.
Record access procedures:
Other Popular 1997 Privacy Act Documents Documents:
|
| GovRecords.org presents information on various agencies of the United States Government. Even though all information is believed to be credible and accurate, no guarantees are made on the complete accuracy of our government records archive. Care should be taken to verify the information presented by responsible parties. Please see our reference page for congressional, presidential, and judicial branch contact information. GovRecords.org values visitor privacy. Please see the privacy page for more information. |
 |