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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.UNITED STATES AIR FORCE


                    How Systems of Records are Arranged

       In the Air Force, records are grouped by subject series. Each 
   series has records about a specific activity or function to which a 
   subject title and number is given. Systems of records are grouped in 
   the same way. For example, a system of records on personnel security 
   clearances may be found in 'Security - 31,' and one about psychiatry 
   in 'Medical Service - 44.' These numbers are part of the system 
   identification which precede the notices. They look like this: F031 
   AF SP A or F044 AFSG A. The letter 'F' means Air Force. The first 
   three digits (031 and 044) show that the records pertain to Security 
   and the Medical Service respectively. The letters that follow 
   indicate to whom the system applies and/or the Office of Primary 
   Responsibility (OPR). For example, in system F031 AF SP A, AF 
   indicates that this is an Air Force-wide system, with SP denoting 
   Security Police as the OPR. The last alpha designation is for 
   internal management control. In the records system F044 AFSG A, 
   (without a space between the AF and SG) indicates this is a Surgeon 
   General System and applies to the office of the Surgeon General only.

                           Using the Index Guide

       The systems of records maintained by the Air Force are contained 
   within the subject series that are listed below.
       This list identifies each series in the order in which it appears 
   in this issuance. Use the list to identify subject areas of interest. 
   Having done so, use the series number (for example 031 for Security) 
   to locate the systems of records grouping in which you are 
   interested.
   System Identification Series
     Subject Series
   Flying Operations
     011
   Maintenance
     021
   Supply
     023
   Transportation
     024
   Security
     031
   Civil Engineering
     032 CA
   Communications
     033
   Services
     034
   Public Affairs
     035
   Personnel
     036
   Manpower and Organization
     038
   Medical
     044
   Law
     051
   Chaplain
     052
   Scientific/Research Development
     061
   Finance Management
     065
   Special Investigations
     071
   Command Policy
     090
   Safety
     091

                            REQUESTING RECORDS

       Records are retrieved by name or by some other personal 
   identifier. It is therefore especially important for expeditious 
   service when requesting a record that particular attention be 
   provided to the Notification and/or Access Procedures of the 
   particular record system involved so as to furnish the required 
   personal identifiers, or any other pertinent personal information as 
   may be required to locate and retrieve the record.

                           BLANKET ROUTINE USES

       Certain `blanket routine uses' of the records have been 
   established that are applicable to every record system maintained 
   within the Department of Defense unless specifically stated otherwise 
   within a particular record system. These additional blanket routine 
   uses of the records are published below only once in the interest of 
   simplicity, economy and to avoid redundancy.

                       LAW ENFORCEMENT ROUTINE USE

       In the event that a system of records maintained by this 
   component to carry out its functions indicates a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, and whether arising by general statute or by regulation, rule 
   or order issued pursuant thereto, the relevant records in the system 
   of records may be referred, as a routine use, to the appropriate 
   agency, whether Federal, state, local, or foreign, charged with the 
   responsibility of investigating or prosecuting such violation or 
   charged with enforcing or implementing the statute, rule, regulation 
   or order issued pursuant thereto.

            DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to a Federal, state, or local 
   agency maintaining civil, criminal, or other relevant enforcement 
   information or other pertinent information, such as current licenses, 
   if necessary to obtain information relevant to a component decision 
   concerning the hiring or retention of an employee, the issuance of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to a Federal agency, in response to its request, in 
   connection with the hiring or retention of an employee, the issuance 
   of a security clearance, the reporting of an investigation of an 
   employee, the letting of a contract, or the issuance of a license, 
   grant or other benefit by the requesting agency, to the extent that 
   the information is relevant and necessary to the requesting agency's 
   decision on the matter.

                   CONGRESSIONAL INQUIRIES ROUTINE USE

       Disclosure from a system of records maintained by this component 
   may be made to a Congressional office from the record of an 
   individual in response to an inquiry from the Congressional office 
   made at the request of that individual.

                  PRIVATE RELIEF LEGISLATION ROUTINE USE

       Relevant information contained in all systems of records of the 
   Department of Defense published on or before August 22, 1975, may be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.

       DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to foreign law enforcement, security, investigatory, 
   or administrative authorities in order to comply with requirements 
   imposed by, or to claim rights conferred in, international agreements 
   and arrangements including those regulating the stationing and status 
   in foreign countries of Department of Defense military and civilian 
   personnel.

       DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

       Any information normally contained in IRS Form W-2 which is 
   maintained in a record from a system of records maintained by this 
   component may be disclosed to state and local taxing authorities with 
   which the Secretary of the Treasury has entered into agreements 
   pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only 
   to those state and local taxing authorities for which an employee or 
   military member is or was subject to tax regardless of whether tax is 
   or was withheld. This routine use is in accordance with Treasury 
   Fiscal Requirements Manual Bulletin Number 76-07.

       DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

       A record from a system of records subject to the Privacy Act and 
   maintained by this component may be disclosed to the Office of 
   Personnel Management concerning information on pay and leave, 
   benefits, retirement deductions, and any other information necessary 
   for the Office of Personnel Management to carry out its legally 
   authorized Government-wide personnel management functions and 
   studies.

    DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to any component of the Department 
   of Justice for the purpose of representing the Department of Defense, 
   or any officer, employee or member of the Department in pending or 
   potential litigation to which the record is pertinent.

      DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

       Information as to current military addresses and assignments may 
   be provided to military banking facilities who provide banking 
   services overseas and who are reimbursed by the Government for 
   certain checking and loan losses. For personnel separated, 
   discharged, or retired from the Armed Forces, information as to last 
   known residential or home of record address may be provided to the 
   military banking facility upon certification by a banking facility 
   officer that the facility has a returned or dishonored check 
   negotiated by the individual or the individual has defaulted on a 
   loan and that if restitution is not made by the individual, the U.S. 
   Government will be liable for the losses the facility may incur.

    DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
                               ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the General Services 
   Administration for the purpose of records management inspections 
   conducted under authority of 44 U.S.C. 2904 and 2906.

     DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
                        ADMINISTRATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the National Archives and 
   Records Administration for the purpose of records management 
   inspections conducted under authority of 44 U.S.C. 2904 and 2906.

       DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the Merit Systems Protection 
   Board, including the Office of the Special Counsel for the purpose of 
   litigation, including administrative proceedings, appeals, special 
   studies of the civil service and other merit systems, review of OPM 
   or component rules and regulations, investigation of alleged or 
   possible prohibited personnel practices; including administrative 
   proceedings involving any individual subject of a DOD investigation, 
   and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as 
   may be authorized by law.

                 COUNTERINTELLIGENCE PURPOSES ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use outside the DOD or the U.S. 
   Government for the purpose of counterintelligence activities 
   authorized by U.S. Law or Executive Order or for the purpose of 
   enforcing laws which protect the national security of the United 
   States.

   #..F010 AFXO A

   #....System name: 

       Civil Aircraft Landing Permit Case Files.
     System location: 
       Associate Directorate for Civil Aviation, Directorate of 
   Operations and Training, Deputy Chief of Staff for Air and Space 
   Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.
     Categories of individuals covered by the system: 
       Civil aircraft owners and/or operators.
     Categories of records in the system: 
       A revocable license for use of Air Force real property consisting 
   of a Civil Aircraft Certificate of Insurance, a Civil Aircraft 
   Landing Permit, and a Civil Aircraft Hold Harmless Agreement.
     Authority for maintenance of the system: 
       49 U.S.C. 44502, General facilities and personnel authority, as 
   implemented by Air Force Instruction 10-1001, Civil Aircraft Landing 
   Permits.
   Purpose(s): 
       To maintain a directory on those individuals who are authorized 
   to operate civil aircraft at Air Force airfields.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DOD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' published at the beginning of the 
   Air Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by persons responsible for processing 
   applications to operate civil aircraft on Air Force airfields in 
   performance of official duties and by other authorized personnel who 
   are properly screened and cleared for need-to-know. Records are 
   stored in cabinets in a vaulted office.
     Retention and disposal: 
       Expired records are destroyed by tearing into pieces and burning.
     System manager(s) and address:
       Chief, Permits and Agreements, Civil Aviation Office, Directorate 
   for Civil Aviation, Directorate of Operations and Training, Deputy 
   Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, 
   Washington, DC 20330-1480.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves should address inquiries to the Directorate for Civil 
   Aviation, Directorate of Operations and Training, Deputy Chief of 
   Staff for Air and Space Operations, 1480 Air Force Pentagon, 
   Washington, DC 20330-1480.
     Record access procedures: 

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