Privacy Act: [F031 497IG D]...

	Web GovRecords.org

   command to the appropriate Major Command Headquarters. Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Persons who become involved in crimes or serious incidents on Air 
   Force installations or Air Force personnel and dependents who become 
   involved in these incidents regardless of the location.
     Categories of records in the system: 
       Information on the particular incident, and identification of 
   persons involved to include information on final disposition of the 
   crime or incident.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
   delegation by and Chapter 47 - Uniform Code of Military Justice.
   Purpose(s): 
       Used to report crimes or incidents which may evoke command or 
   congressional interest or may result in unfavorable publicity to the 
   Air Force. Also used to develop statistics, rates, and trends of 
   certain crimes which occur on Air Force installations. May be used to 
   evaluate command discipline rates, personnel quality control, and to 
   monitor various drug and alcohol abuse programs.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders and card files.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties who are 
   properly screened and cleared for need-to-know. Records are stored in 
   security file containers/cabinets and in locked cabinets or rooms.
     Retention and disposal: 
       Retained in office files for one year after annual cut-off, 
   transferred to staging area for two additional years, then destroyed 
   by tearing into pieces, shredding, pulping, macerating or burning.
     System manager(s) and address: 
       Air Force Office of Security Police, Kirtland Air Force Base, NM 
   87117. Major Command Chief of Security Police and Installation Chief 
   of Security Police.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the appropriate installation or Major Command 
   Chief of Security Police. Official mailing addresses are published as 
   an appendix to the Air Force's compilation of systems of records 
   notices.
       When requesting information in writing, individual should include 
   full name, Social Security Number, military status, and home address. 
   During a personal visit, individual will be required to produce 
   military ID, if applicable, a valid driver's license or other 
   appropriate proof of identity.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the appropriate installation or Major Command Chief of Security 
   Police. Official mailing addresses are published as an appendix to 
   the Air Force's compilation of systems of records notices.
       When requesting information in writing, individual should include 
   full name, Social Security Number, military status, and home address. 
   During a personal visit, individual will be required to produce 
   military ID, if applicable, a valid driver's license or other 
   appropriate proof of identity.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from medical institutions. Information 
   obtained from police and investigating officers. Information obtained 
   from the public media. Information obtained from a state or local 
   government. Information obtained from source documents (such as 
   reports) prepared on behalf of the Air Force by boards, committees, 
   panels, auditors, and so forth.
     Exemptions claimed for the system:
       None.

   #..F031 AF SP K

   #....System name: 

       Vehicle Administration Records.
     System location: 
       Chief of Security Police at the installation where an individual 
   registers or frequently operates a vehicle. Information copies of 
   some portions of this system may be kept at an individual's assigned 
   unit. Official mailing addresses are published as an appendix to the 
   Air Force's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Persons who frequently drive or register vehicles on an Air Force 
   installation.
     Categories of records in the system: 
       Vehicle registration records, driver records, letters of 
   suspension or revocation as applicable, and forms or letters which 
   are necessary in the vehicle administration program for driver 
   improvement actions.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Power and duties; 
   delegation by.
   Purpose(s): 
       Used to record an individual's statement of understanding on 
   financial responsibilities with regard to operation of a vehicle on 
   an Air Force installation. Driver records are maintained to record 
   information about motor vehicle accidents and moving traffic 
   violations that are used to provide for traffic point assessment, 
   suspension, or revocation, or other driver improvement actions 
   affecting driving privileges on Air Force installations.
       NOTE: In the State of Alaska, the system is also used to ensure 
   that individuals comply with state law pertaining to the Alaskan 
   Emission Inspection Program.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Records from this system of records may be disclosed to state or 
   local law enforcement agencies or to motor vehicle bureaus.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, card files and on computer and 
   computer output products.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by persons responsible for servicing the 
   record system in performance of their official duties who are 
   properly screened and cleared for need-to-know. Records are stored in 
   security file containers/cabinets and maintained on computer and 
   computer output products. Manual records are stored in locked 
   cabinets or rooms. Automated records are controlled by computer 
   system software.
     Retention and disposal: 
       Private vehicle registration documentation is destroyed after 
   departure of the registrant to a new duty station, upon termination 
   of an individual vehicle registration, or at the end of the 
   particular registration period. Driver records on employees are 
   transferred to gaining installations when an individual is reassigned 
   or transferred. These are destroyed on permanent separation from 
   active service, termination of employment, or upon deletion of all 
   entries. Destruction of these forms is done by tearing into pieces, 
   shredding, pulping, macerating, or burning.
     System manager(s) and address: 
       Air Force Office of Security Police, Kirtland Air Force Base, NM 
   87117.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the installation Chief of Security Police for 
   information. Official mailing addresses are published as an appendix 
   to the Air Force's compilation of systems of records notices.
       When requesting information in writing, individual should include 
   full name, Social Security Number, military status, home address, and 
   the letter must be notarized. During a personal visit, individual 
   will be required to produce military ID, if applicable, a valid 
   drivers license, or other appropriate proof of identity.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the installation Chief of Security Police for information. Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
       When requesting information in writing, individual should include 
   full name, Social Security Number, military status, home address, and 
   the letter must be notarized. During a personal visit, individual 
   will be required to produce military ID, if applicable, a valid 
   drivers license, or other appropriate proof of identity.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from police and investigating officers and 
   from the bureau of motor vehicles.
     Exemptions claimed for the system:
       None.

   #..F031 AF SP L

   #....System name: 

       Traffic Accident and Violation Reports.
     System location: 
       Chief of Security Police at the installation where an individual 
   becomes involved in a traffic violation or accident. Information 
   copies of traffic accident reports are kept at the Ground Safety, 
   Staff Judge Advocate, and Transportation offices (when a government 
   vehicle is involved). Official mailing addresses are published as an 
   appendix to the Air Force's compilation of systems of records 
   notices.
     Categories of individuals covered by the system: 
       Persons who become involved in traffic violations or accidents on 
   an Air Force installation.
     Categories of records in the system: 
       Traffic accident investigation report, statement of witnesses, 
   alcohol influence reports, and reports of traffic violations to 
   include notices or summons.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
   delegation by and DODI 1000.19, Mishap Investigation, Reporting and 
   Recordkeeping; DODI 6055.4, Department of Defense Traffic Safety 
   Program and AFRs 125-3, Security Police Handbook and 125-14, Motor 
   Vehicle Traffic Supervision.
   Purpose(s): 
       Used to record information on traffic accidents and violations. 
   Reports are forwarded to the appropriate individual within an 
   organization who insures corrective action is taken, or to U.S. 
   Magistrate as applicable.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Records from this system of records may be disclosed to law 
   enforcement or investigatory authorities for investigation and 
   possible criminal prosecution, civil court action, or statistical 
   use.
       Additionally, accident reports may be provided to private 
   attorneys, representatives of insurance companies and private 
   citizens.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, card files and on computers and 
   computer output products, magnetic media and printouts.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties who are 
   properly screened and cleared for need-to-know. Records are stored in 
   security file containers/cabinets and maintained on computer and 
   computer output products. Manual records are stored in locked 
   cabinets or rooms. Automated records are controlled by computer 
   system software.
     Retention and disposal: 
       Retain in the office of record. Destroy after two years by 
   tearing into pieces, shredding, pulping, macerating, or burning. DD 
   Form 1805, Violation Notice, will be destroyed according to 
   instructions of the U.S. District Court.
     System manager(s) and address: 
       Air Force Office of Security Police, Kirtland Air Force Base, NM 
   87117.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the installation Chief of Security Police for 
   information.
       When requesting information in writing, individual should include 
   full name, Social Security Number, military status, home address, and 
   the letter will be notarized. During a personal visit, individual 
   will be required to produce military ID, if applicable, a valid 
   drivers license, or other appropriate proof of identity.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the installation Chief of Security Police for information.
       When requesting information in writing, individual should include 
   full name, Social Security Number, military status, home address, and 
   the letter will be notarized. During a personal visit, individual 
   will be required to produce military ID, if applicable, a valid 
   drivers license, or other appropriate proof of identity.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from police and investigating officers and 
   from witnesses.
     Exemptions claimed for the system:
       None.

   #..F031 AF SP M

   #....System name: 

       Personnel Security Access Records.
     System location: 
       Offices of installation Chiefs of Security Police where 
   individual is assigned or employed or at headquarters of Combatant 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents