Privacy Act: [F031 497IG D]...

	Web GovRecords.org

   Commands for which Air Force is Executive Agent. Official mailing 
   addresses are published as an appendix to the Air Force's compilation 
   of record systems notices. Also at the National Personnel Records 
   Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, 
   MO, 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, 
   St. Louis, MO, 63118-2001.
     Categories of individuals covered by the system: 
       Air Force active duty military and civilian personnel, Air Force 
   Reserve and Air National Guard personnel, Air Force Academy cadets, 
   American Red Cross Personnel, Exchange Officers, and Foreign 
   Nationals. Army, Navy, Air Force and Marine Corps active duty 
   military and civilian personnel assigned to headquarters of Combatant 
   Commands for which Air Force is Executive Agent.
     Categories of records in the system: 
       System includes documentation pertaining to requesting, granting, 
   and terminating access to classified information, including various 
   special access programs; dates of briefings, debriefings; restricted 
   area badge numbers; access to specific restricted areas; personnel 
   security information and security clearance.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 164, 
   Commanders of Combatant Commands; and E.O. 9397 (SSN).
   Purpose(s): 
       Records are used to record level of security clearance and level 
   of access to classified information that has been authorized. 
   Information is used by commanders, supervisors, and security managers 
   to insure that individuals who receive classified information have 
   been properly investigated, cleared, have a definite need-to-know, 
   and have been properly debriefed. Records are also used to verify 
   authorization for access to specific restricted areas.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, notebooks/binders, visible file 
   binders/cabinets or card files. Also maintained in computers, 
   computer output products or a combination of all.
     Retrievability: 
       Retrieved by Name and/or Social Security Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets, safes or vaults, or in locked cabinets or rooms. Those in 
   computer storage devices are protected by computer system software.
     Retention and disposal: 
       Retained in office files until reassignment or separation, then 
   destroyed by tearing into pieces, shredding, pulping, macerating, or 
   burning. (Exception: Records on non-immigrant aliens are retained for 
   two years after termination of access or employment, then destroyed, 
   as above). Security Termination Statements are retired one year after 
   termination of service or employment to the Director, National 
   Personnel Records Center, Military Personnel Records, 9700 Page 
   Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 
   111 Winnebago Street, St. Louis, MO, 63118-2001. Records indicating 
   that access to classified information has been withdrawn for cause 
   are forwarded to installation Chief of Security Police for 
   disposition.
     System manager(s) and address: 
       Chief of Security Police, Headquarters United States Air Force. 
   Commanders of organization units and the Director, National Personnel 
   Records Center, Military Personnel Records, 9700 Page Boulevard, St. 
   Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago 
   Street, St. Louis, MO 63118-2001, and Combatant Command Security 
   Manager where individual is assigned.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address inquiries to or 
   visit the Chief of Security Police, Headquarters United States Air 
   Force; Commanders of organization units; Director, National Personnel 
   Records Center, Military Personnel Records, 9700 Page Boulevard, St. 
   Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago 
   Street, St. Louis, MO 63118-2001, and Combatant Command Security 
   Manager where individual is assigned.
       Personal visits require positive identification. Provide full 
   name, Social Security Number, and military rank or civilian rating.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to the Chief of Security 
   Police, Headquarters United States Air Force; Commanders of 
   organization units; Director, National Personnel Records Center, 
   Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-
   2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, 
   MO 63118-2001, and Combatant Command Security Manager where 
   individual is assigned.
       Personal visits require positive identification. Provide full 
   name, Social Security Number, and military rank or civilian rating.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from medical institutions, from police and 
   investigating officers, or from source documents such as reports and 
   from the individual or individual's supervisor.
     Exemptions claimed for the system:
       None.

   #..F031 AF SP N

   #....System name: 

       Special Security Files.
     System location: 
       Commanders or Chiefs of Security Police at Air Force 
   installations or units.
     Categories of individuals covered by the system: 
       Air Force military and civilian personnel including Air Force 
   Reserves and Air National Guard; Air Force Academy and Air Force ROTC 
   Cadets; Air Force Contractor personnel requiring unescorted entry, 
   Non-appropriated Fund Instrumentality personnel in sensitive 
   positions at Air Force installations.
     Categories of records in the system: 
       Investigative report, some of which are exempt under the Privacy 
   Act of 1974, incident reports, police and law enforcement reports and 
   records, reports of audit, medical evaluation records and reports, 
   personnel record data or reports, disciplinary or administrative 
   action data, records and reports, correspondence among local Air 
   Force officials and between officials and other Air Force agencies or 
   higher headquarters and/or the Air Force Security Clearance Office.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
   delegation by.
   Purpose(s): 
       Files are temporary records used to collect and record data and 
   documentation of actions taken on cases where the individual's 
   security clearance status may be affected. Portions of the records 
   may be referred to investigative agencies for further inquiry; to 
   personnel officials for administrative action to legal personnel for 
   disciplinary or judicial actions; to medical personnel for 
   evaluation, testing or treatment; to commanders for denial or 
   suspension of access to classified information or restricted areas; 
   to other local Air Force officials for review, recommendation, 
   advice, or assistance for resolution of the case file.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name and by Social Security Number.
     Safeguards: 
       Records are accessed by custodian of the record system and 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know, and by commanders of medical centers and hospitals. 
   Records are stored in security file containers/cabinets, safes or 
   vaults, protected by guards and controlled by personnel screening.
     Retention and disposal: 
       Records are temporary and are either sent to the Air Force 
   Security Clearance Office for conversion to Special Security Case 
   Files or are destroyed locally upon favorable determination by 
   tearing into pieces, shredding, pulping or burning.
     System manager(s) and address: 
       Chief of Security Police, Headquarters Air Force Office of 
   Security Police, Kirtland, Air Force Base, New Mexico 87117.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Chief of Security Police or the Commander 
   at the installation of current employment or assignment. Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
       Written requests must be notarized and must provide the full 
   name, Social Security Number, military or civilian grade or status. 
   Personal visits require positive identification.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Chief of Security Police or Commander of the installation. 
   Official mailing addresses are published as an appendix to the Air 
   Force's compilation of systems of records notices.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from investigative reports; incident 
   reports; police, law enforcement and audit reports and records; 
   financial institutions; employers; local government agencies; legal 
   and judicial reports and records; individuals; witnesses, commanders 
   and local officials.
     Exemptions claimed for the system:
       Parts of this system may be exempt under 5 U.S.C. 552a(k)(5), as 
   applicable.
       An exemption rule for this record system has been promulgated in 
   accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and 
   (3), (c) and (e) and published in 32 CFR part 806b.

   #..F031 AF SP O

   #....System name: 

       Documentation for Identification and Entry Authority.
     System location: 
       Chief of Security Police at the installation where an individual 
   is issued identification or entry authority credentials. Information 
   copies of certain application forms for entry into certain restricted 
   areas are also kept at an individual's duty assignment. Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Persons who are issued identification credential for normal 
   identity purposes or for entry into controlled or restricted areas.
     Categories of records in the system: 
       Documentation used to request identification or entry credential, 
   information reports on the loss, theft, or destruction of these 
   credentials, certain types of entry authority lists, and various 
   accountability records.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
   delegation by.
   Purpose(s): 
       Used by the security police for issuing ID cards and these 
   restricted or controlled area badges which authorize entry into 
   certain areas. Some organizations may routinely keep copies of the 
   above documentation in order to maintain control over persons 
   authorized entry into certain areas. Accountability documents are 
   used to insure proper control over the various forms utilized in 
   these functions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, note books/binders, card files and on 
   computer and computer output products.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties who are 
   properly screened and cleared for need-to-know. Records are stored in 
   security file containers/cabinets and in locked cabinets or rooms. 
   Records are controlled by computer system software.
     Retention and disposal: 
       Accountability records are destroyed two years after issue of the 
   last card or the last entry on a log, etc. Statements, certificates, 
   and related correspondence reporting the loss, theft, or destruction 
   of identification or entry credentials are destroyed one year after 
   reported loss. Destruction of these items is by tearing into pieces.
     System manager(s) and address: 
       Office of Security Police, Kirtland Air Force Base, NM 87117. 
   Installation Chief of Security Police.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Office of Security Police, Kirtland Air 
   Force Base, NM 87117.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Office of Security Police, Kirtland Air Force Base, NM 87117 or 
   the installation Chief of Security Police. Official mailing addresses 
   are published as an appendix to the Air Force's compilation of 
   systems of records notices.
       When requesting information in writing, individual should include 
   full name, Social Security Number, military status, home address, and 
   the letter must be notarized. During a personal visit, individual 
   will be required to produce military ID, if applicable, a valid 
   drivers license, or other appropriate proof of identity.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from source documents such as reports.
     Exemptions claimed for the system:
       None.

   #..F031 SAFPA A

   #....System name: 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents