Privacy Act: [F031 497IG D]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..F031 AFMC A

   #....System name: 

       AFMC Badge and Vehicle Control Records.
     System location: 
       Headquarters Air Force Materiel Command/SP, Wright-Patterson Air 
   Force Base, OH 45433-5320 and Air Force Materiel Command bases. 
   Official mailing addresses are published as an appendix to the Air 
   Force's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Air Force Materiel Command (AFMC) military and civilian personnel 
   and visitors to AFMC headquarters and installations.
     Categories of records in the system: 
       Badge and vehicle control records to include name; home address; 
   home telephone; citizenship; grade or rank; Social Security Number; 
   clearance level; company employed by; military address; vehicle state 
   license tag data; vehicle make, year, type and color; decal number; 
   revoked license status.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
   delegation by, and E.O. 9397 (SSN).
   Purpose(s): 
       Badge records are used to record building/area entry credential 
   information, including information on the loss or theft of these 
   credentials.
       Motor vehicle records are used to identify vehicles parked in an 
   unsafe manner, enforce vehicle flow plan, notify owners in case of 
   evacuation and maintain effective security plan.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in computers and computer output products, and in 
   paper form.
     Retrievability: 
       Records are retrieved by Social Security Number.
     Safeguards: 
       Records are accessed by persons responsible for servicing the 
   record system in performance of their official duties who are 
   properly screened and cleared for need-to-know. Records are stored in 
   locked cabinets, locked rooms, or buildings with controlled entry. 
   Computer records are controlled by computer system software.
     Retention and disposal: 
       Badge records are destroyed immediately after badge is 
   permanently surrendered or confiscated. Vehicle records are destroyed 
   immediately after termination of registration. Records are destroyed 
   by tearing into pieces, shredding, pulping, macerating or burning. 
   Computer records are destroyed by erasing, deleting or overwriting.
     System manager(s) and address: 
       Headquarters Air Force Materiel Command/SP, Wright-Patterson Air 
   Force Base, OH 45433-5320, or Chief of Security Police at AFMC 
   installations. Official mailing addresses are published as an 
   appendix to the Air Force's compilation of systems of records 
   notices.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address inquiries to 
   Headquarters Air Force Materiel Command/SP, Wright-Patterson Air 
   Force Base, OH 45433-5320, or Chief of Security Police at AFMC 
   installations. Official mailing addresses are published as an 
   appendix to the Air Force's compilation of systems of records 
   notices.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to Headquarters Air Force 
   Materiel Command/SP, Wright-Patterson Air Force Base, OH 45433-5320, 
   or Chief of Security Police at AFMC installations. Official mailing 
   addresses are published as an appendix to the Air Force's compilation 
   of systems of records notices.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from individuals and from automated system 
   interface.
     Exemptions claimed for the system:
       None.

   #..F031 AF SP A

   #....System name: 

       Correction and Rehabilitation Records.
     System location: 
       Headquarters, Air Force Security Police Agency, 8201 H Avenue, 
   Kirtland Air Force Base, NM 87117-5664, and elements; the Air Force 
   Clemency and Parole Board, Office of the Secretary of the Air Force 
   Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-
   1662.
       Chief of Security Police at local installation where individual 
   is assigned. Official mailing addresses are published as an appendix 
   to the Air Force's compilation of systems of records notices. Records 
   may also be at Headquarters, United States Air Force, Chief of 
   Security Police, 1340 Air Force Pentagon, Washington, DC 20330-1340, 
   and at the National Personnel Records Center, Military Personnel 
   Records, 9700 Page Boulevard, St. Louis, MO 63132-2001.
     Categories of individuals covered by the system: 
       Individuals placed in confinement at an installation or federal 
   prison as the result of military criminal conviction. Individuals 
   placed in confinement or rehabilitation and assigned to Headquarters, 
   Air Force Security Police Agency (AFSPA) or any element of operating 
   location.
     Categories of records in the system: 
       Prisoner personnel records consisting of confinement orders, 
   release orders, personal history records, medical examiners report, 
   request and receipt for health and comfort supplies, recommendations 
   for disciplinary action, inspection records, prisoner classification 
   summaries and records pertaining to any clemency/parole actions.
       Corrections officers records including personal deposit fund 
   records and related documents, disciplinary books, correction 
   facility blotters and visitor registers; requests for interview and 
   evaluation reports; prisoner records consisting of daily strength 
   records and reports of escaped and returned from escaped prisoners.
       Psychological or rehabilitation test records.
       Clemency and Parole Board decisional documents and related 
   records reflecting the action of the Board, the Board's 
   recommendations to the Secretary and the rationale for actions taken 
   or proposed.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; 
   delegation by, as implemented by Air Force Instruction 31-205, 
   Operation and Administration of Air Force Confinement and Correction 
   Programs and Facilities, and E.O. 9397 (SSN).
   Purpose(s): 
       To maintain a life file on the individual as a prisoner on an Air 
   Force installation, or as an Air Force prisoner serving a sentence in 
   a federal prison.
       The records are used to establish background for either 
   disciplinary or good conduct action as well as general administration 
   uses of the records concerning health and welfare of the individual, 
   as well as clemency and parole actions.
       Historical records in microfilm are used as a research data base.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records, or information 
   contained therein, may specifically be disclosed outside the DOD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may also be disclosed Federal, state, and local law 
   enforcement and investigation agencies for investigation and possible 
   criminal prosecution, civil court actions or regulatory orders, 
   confinement/correctional agencies for use in the administration of 
   correctional programs, including custody classification, employment, 
   training and educational assignments, treatment programs, clemency, 
   restoration to duty or parole actions, verification of offender's 
   criminal records, employment records, and social histories.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, in notebooks/binders, in card files, 
   on computer and computer output products, and as photographs.
     Retrievability: 
       Retrieved by any or a combination of name, Social Security Number 
   and fingerprint classification, or by date of board hearing.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties. Records are stored in locked cabinets or 
   rooms and controlled by visitor registers.
     Retention and disposal: 
       Depending on the type of record within the system, it is either 
   destroyed after release of the prisoner, maintained for one year 
   after the release of the individual, or retained in the files at the 
   facility in which the individual was confined for three months, after 
   which time the record is forwarded to Headquarters, Air Force 
   Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 
   87117-5664. Within two years after receipt, records are sent to the 
   National Personnel Records Center, Military Personnel Records, St. 
   Louis, MO.
     System manager(s) and address: 
       Director of Correction, Headquarters, Air Force Security Police 
   Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664. 
   Executive Secretary, Air Force Clemency and Parole Board, Office of 
   the Secretary of the Air Force Personnel Council, 1662 Air Force 
   Pentagon, Washington, DC 20330-1662. Chief of Security Police at 
   local installation where individual is assigned. Official mailing 
   addresses are published as an appendix to the Air Force's compilation 
   of systems of records notices.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address written inquiries 
   to the Director of Correction, Headquarters, Air Force Security 
   Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; 
   Executive Secretary, Air Force Clemency and Parole Board, Office of 
   the Secretary of the Air Force Personnel Council, 1662 Air Force 
   Pentagon, Washington, DC 20330-1662, or Chief of Security Police at 
   local installation where individual was last assigned. Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this system should address written requests to the Director of 
   Correction, Headquarters, Air Force Security Police Agency, 8201 H 
   Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, 
   Air Force Clemency and Parole Board, Office of the Secretary of the 
   Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 
   20330-1662, or Chief of Security Police at local installation where 
   individual was last assigned. Official mailing addresses are 
   published as an appendix to the Air Force's compilation of systems of 
   records notices.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Financial and medical institutions, police and investigative 
   officers, state or local government, witnesses or source documents.
       Installation level confinement facilities, courts-martial, and 
   court-martial reviews, and submissions received directly from, or in 
   behalf of the prisoner.
     Exemptions claimed for the system:
       Portions of this system may be exempt pursuant to 5 U.S.C. 
   552a(j)(2), as applicable.
       An exemption rule for this record system has been promulgated in 
   accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
   (c) and (e) and published in 32 CFR part 806b. For additional 
   information contact the system manager.

   #..F031 AF SP C

   #....System name: 

       Complaint/Incident Reports.
     System location: 
       Kept by the Chief of Security Police at the installation where an 
   individual becomes involved in an incident or complaint, and by the 
   Chief of Security Police at the installation where an individual is 
   assigned if the incident occurs at a different location. Information 
   copies of a report are kept at the individual's organization and 
   other organizations which have an interest in a particular incident. 
   Official mailing addresses are published as an appendix to the Air 
   Force's compilation of record systems notices.
     Categories of individuals covered by the system: 
       Persons who become involved in complaints or incidents on Air 
   Force installations or Air Force active duty personnel who become 
   involved in incidents regardless of the location.
     Categories of records in the system: 
       Includes the incident or complaint report, statements by the 
   subject or witness, information on seized or acquired property, if 
   applicable, copies of forms referring cases to other agencies for 
   final disposition, and other forms or reports required to complete 
   basic report. Also includes an individual incident reference record.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
   delegation by.
   Purpose(s): 
       Used to record information on individual involvement in incidents 
   or criminal activity. Reports are used to provide information to the 
   appropriate individual within an organization who ensures corrective 
   action is taken.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders and card files.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties. Records are 
   accessed by authorized personnel who are properly screened and 
   cleared for need-to-know. Records are stored in security file 
   containers/cabinets. Records are stored in locked cabinets or rooms.
     Retention and disposal: 
       Individual incident records are retained in the office of the 
   Chief of Security Police and destroyed three years after close of 
   year in which last entry was made. Information copies at other 
   activities are destroyed when no longer needed. Records are destroyed 
   by tearing into pieces, shredding, pulping, macerating or burning.
     System manager(s) and address: 

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