Privacy Act: [F036 AETC A]...

	Web GovRecords.org

   airmen enlisted in the USAF and the effects of changes in procurement 
   and classification policies.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of record system notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in computers and on computer output products.
     Retrievability: 
       Retrieved by name or Social Security Number.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties and by 
   authorized personnel who are properly screened and cleared for need-
   to-know. Records are stored in locked rooms and cabinets. Those in 
   computer storage devices are protected by computer system software.
     Retention and disposal: 
       Records for basic trainees are retained in active file until 
   departure from basic military training is confirmed then transferred 
   to history file on magnetic tape for one year. Records for Officer 
   trainees are maintained in the active file until end of fiscal year 
   in which they enter training and then transferred to history file on 
   magnetic tape for one year. History file is destroyed when no longer 
   needed. Records are destroyed by tearing into pieces, shredding, 
   pulping, macerating or burning. Computer records are destroyed by 
   erasing, deleting or overwriting.
     System manager(s) and address: 
       Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, 
   Suite 1, Lackland Air Force Base, TX 78236-5605.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address inquiries to the 
   Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, 
   Suite 1, Lackland Air Force Base, TX 78236-5605.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to the Commander, 394 
   Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland 
   Air Force Base, TX 78236-5605.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from automated system interfaces, from 
   source documents such as reports, and from forms prepared during 
   enlistment processing and completed during interviews and testing at 
   3731 Personnel Processing Squadron.
     Exemptions claimed for the system:
       None.

   #..F036 AETC I

   #....System name: 

       Cadet Records.
     System location: 
       Air Force Reserve Officer Training Corps, 20 North Pine Street, 
   Maxwell Air Force Base, AL 36112-6110, and portions pertaining to 
   each Reserve Officer Training Corps detachment located at respective 
   detachments. Official mailing addresses are published as an appendix 
   to the Air Force's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Air Force Reserve Officer Training Corps (AFROTC) cadets applying 
   for, or enrolled or previously enrolled within the past three years, 
   in the professional officers course or the general military course, 
   if the latter participation was in a scholarship status.
     Categories of records in the system: 
       Applications for enrollment in the Air Force Reserve Officers' 
   Training Corps (AFROTC) courses, applications for the AFROTC 
   scholarship program, substantiation records of qualification for the 
   courses or programs, acceptances of applications, awards of 
   scholarships, records attesting to medical, academic, moral and civic 
   qualifications, records recording progress in flying instruction, 
   Euro-NATO Joint Jet Pilot Training (ENJJPT) application data, 
   academic curriculum and leadership training, counseling summaries, 
   records of disenrollment from other officer candidate training; 
   records of separation or discharge from officer candidate training; 
   records of separation or discharge of prior service members; 
   financial record data, certification of degree requirements; Regular 
   appointment nomination data, records tendering and accepting 
   commissions, records verifying national agency checks or background 
   investigation, records required or proffered during investigations 
   for disenrollment, legal opinions, letters of recommendations, 
   corroboration by civil authorities, awards, citations; and allied 
   papers.
       Field training administration records consist of student 
   assignment/orders, in-processing checklist, counseling records, drill 
   evaluation, weekly quarters inspection, discrepancy reports, student 
   performance reports. Flight instruction program records consist of 
   student eligibility, grade sheets and performance records, training 
   certificates, waiver and elimination actions.
     Authority for maintenance of the system: 
       10 U.S.C. 33, Appointment in Regular Component; 10 U.S.C. 103, 
   Senior Reserve Officers' Training Corps; Air Force Instruction 36-
   2001, Air Force Reserve Officers' Training Corps (AFROTC); Air Force 
   Regulation 45-3, Air Force Reserve Officer Training Corps Field 
   Training Program and E.O. 9397 (SSN).
   Purpose(s): 
       Used for recruiting and qualifying a candidate for acceptance as 
   an AFROTC cadet, continuing the cadet in the program and awarding an 
   Air Force commission.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of record system notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, note books/binders, in computers and 
   on computer output products.
     Retrievability: 
       Retrieved by name, Social Security Number and detachment number.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties and by 
   authorized personnel who are properly screened and cleared for need-
   to-know. Records are stored in locked rooms and cabinets. Those in 
   computer storage devices are protected by computer system software.
     Retention and disposal: 
       Records at unit of assignment are destroyed one year after 
   acceptance of commission or one year after disenrollment. Records at 
   HQ AFROTC for disenrolled cadets are destroyed after three years. 
   Computer records are destroyed when no longer needed. Records are 
   destroyed by tearing into pieces, shredding, pulping, macerating or 
   burning. Computer records are destroyed by erasing, deleting or 
   overwriting.
     System manager(s) and address: 
       Director of Senior Program, Air Force Reserve Officer Training 
   Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, 
   and Commander of appropriate AFROTC detachment. Official mailing 
   addresses are published as an appendix to the Air Force's compilation 
   of systems of records notices.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on them should address inquiries to the AFROTC 
   Detachment Commander at location of assignment. Official mailing 
   addresses are published as an appendix to the Air Force's compilation 
   of systems of records notices.
       Request for information involving an investigation for 
   disenrollment should be addressed to Commander, Air Force Reserve 
   Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, 
   AL 36112-6110. Requests should include full name and SSN.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to the AFROTC Detachment 
   Commander at location of assignment. Official mailing addresses are 
   published as an appendix to the Air Force's compilation of systems of 
   records notices.
       Request for information involving an investigation for 
   disenrollment should be addressed to Commander, Air Force Reserve 
   Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, 
   AL 36112-6110. Requests should include full name and SSN.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Sources of records in the system are educational institutions, 
   secondary and higher learning; government agencies; civilian 
   authorities; financial institutions; previous employers; individual 
   recommendations, interviewing officers; and civilian medical 
   authorities.
     Exemptions claimed for the system:
       Portions of this system may be exempt under the provisions of 5 
   U.S.C. 552a(k)(5), as applicable, but only to the extent that 
   disclosure would reveal the identity of a confidential source.
       An exemption rule for this record system has been promulgated in 
   accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
   (c) and (e) and published in 32 CFR part 806b. For additional 
   information contact the system manager.

   #..F036 AETC J

   #....System name: 

       Four-Year Reserve Officer Training Corps (AFROTC) Scholarship 
   Program Files.
     System location: 
       Central records maintained at Four-Year AFROTC Scholarship Branch 
   (RRUF), Maxwell Air Force Base, AL 36112; computer printout summary 
   data sent to AFROTC and Air Force Junior Reserve Officer Training 
   Corps (AFJROTC) detachments; AFROTC area admission counselors located 
   at selected AFROTC detachment, and congressmen at their request. 
   Addresses are maintained by the AFROTC Commandant, Maxwell Air Force 
   Base, AL 36112.
     Categories of individuals covered by the system: 
       High school students or graduates who apply for the four-year 
   scholarship.
     Categories of records in the system: 
       AFROTC administrative unit; applicant's address; AFROTC 
   detachment located at the educational institution to be attended by 
   the applicant; AFROTC detachment which the applicant desires to 
   attend; AFJROTC unit attended by applicant; college entrance 
   examination board scores; applicant's class standing and size of 
   class; applicant disqualification causes; personal interview actions 
   and associated waivers as required; applicant medical status; 
   applicant's full name; AFROTC program qualification; applicant 
   medical remedial requirements; applicant scholarship status; 
   applicant Social Security Number; applicant test qualification; civil 
   air patrol wing attended; applicant's high school and address; 
   applicant high school decile placement; applicant grade point 
   average; applicant telephone number; applicant date of birth; 
   applicant statement of understanding and intent; medical testing 
   facility; AFROTC area admission counselor's areas of 
   responsibilities; applicant scholarship choices; AFROTC four-year 
   central scholarship selection board results; applicant's designated 
   scholarship; civil involvement information and associated waivers as 
   required; name of educational institution to be attended by 
   applicant; applicant's high school principal evaluation; AFJROTC 
   instructor evaluation of a cadet; high school transcripts; 
   application forms.
     Authority for maintenance of the system: 
       10 U.S.C. 2107, Financial assistance program for specially 
   selected members; and Air Force Regulation 45-48, Air Force ROTC.
   Purpose(s): 
       Used by AFROTC scholarship program office, AFROTC detachments, 
   and AFROTC area admission counselors for processing and awarding of 
   AFROTC 4-year scholarships; counseling applicants concerning 
   application difficulties and problems; and the recruiting of 
   applicants into the AFROTC program.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, visible file binders/cabinets, and on 
   computer and computer output products.
     Retrievability: 
       Retrieved by name and Social Security Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in locked cabinets or rooms and 
   controlled by computer system software.
     Retention and disposal: 
       Retained in office files until superseded, obsolete, no longer 
   needed for reference, or on inactivation, then destroyed by tearing 
   into pieces, shredding, pulping, macerating, or burning.
     System manager(s) and address: 
       Chief, Four-Year Scholarship Branch, Maxwell Air Force Base, AL 
   36112.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Chief, Four-Year Scholarship Branch, 
   Maxwell Air Force Base, AL.
       Requests should include the full name, military-applicant status, 
   and Social Security Number or military service number. Individuals 
   may visit the AFROTC scholarship Programs Office, Maxwell Air Force 
   Base, AL 36112. Individuals must provide their full name, military 
   applicant status, and Social Security Number or service number.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Chief, Four-Year Scholarship Branch, Maxwell Air Force Base, AL.
       Requests should include the full name, military-applicant status, 
   and Social Security Number or military service number. Individuals 
   may visit the AFROTC scholarship Programs Office, Maxwell Air Force 
   Base, AL 36112. Individuals must provide their full name, military 
   applicant status, and Social Security Number or service number.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from educational institutions, automated 
   system interfaces, police and investigating officers and from source 
   documents such as reports.
     Exemptions claimed for the system:
       None.

   #..F036 AETC K

   #....System name: 

       Officer Training Group (OTG) Resource Management System - Officer 
   Trainees.
     System location: 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents