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Privacy Act: [F036 AETC A]...


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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..F036 ACC A

   #....System name: 

       Special Awards File.
     System location: 
       Director of Personnel, Headquarters Air Combat Command, 114 
   Douglas Street, Suite 214, Langley Air Force Base, VA 23665-2773.
     Categories of individuals covered by the system: 
       Air Force active duty military personnel, civilian employees and 
   retired Air Force officers who are or were formerly assigned to Air 
   Combat Command (ACC), formerly Tactical Air Command.
     Categories of records in the system: 
       Alphabetical file containing limited award and biographical data 
   on command personnel where awards have been approved and may be used 
   for reference in future. File is informational in nature and action 
   does not result therefrom.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
   delegation by and 8074, Commands: Territorial organization.
   Purpose(s): 
       Used by Command Awards Branch for reference.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of record system notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties and by 
   authorized personnel who are properly screened and cleared for need-
   to-know. Records are stored in locked rooms and cabinets.
     Retention and disposal: 
       Retained in office files until superseded, obsolete, no longer 
   needed for reference, or on inactivation, then destroyed by tearing 
   into pieces, shredding, pulping, macerating, or burning.
     System manager(s) and address: 
       Director of Personnel, Headquarters Air Combat Command, 114 
   Douglas Street, Suite 214, Langley Air Force Base, VA 23665-2773.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on them should address inquiries to the Director 
   of Personnel, Headquarters Air Combat Command, 114 Douglas Street, 
   Suite 214, Langley Air Force Base, VA 23665-2773.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to the Director of Personnel, 
   Headquarters Air Combat Command, 114 Douglas Street, Suite 214, 
   Langley Air Force Base, VA 23665-2773.
     Contesting record procedures: 
       The Air Force rules for accessing records and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b, or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from previous employers and source documents 
   such as reports.
     Exemptions claimed for the system:
       None.

   #..F036 ACC B

   #....System name: 

       Operations Training Development Evaluation.
     System location: 
       Detachment 13, Air Combat Command Training Support Squadron, 41 
   Orville Wright Avenue, Suite 001, Barksdale Air Force Base, LA 7110-
   3000.
     Categories of individuals covered by the system: 
       Air Combat Command aircrew members, pilots, copilots, navigators, 
   radar navigators, electronic warfare officers, who are attending, or 
   have attended a course of instruction conducted by the 11 Bomb 
   Squadron, Barksdale Air Force Base, LA 7110-3000.
     Categories of records in the system: 
       Computerized information file compiled from questionnaires about 
   training accomplished while attending a course of instruction; to 
   include the responder's name, Social Security Number, base of 
   assignment and subjective assessment of the training received.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
   delegation by; Air Force Manual 36-92234, Instructional Systems 
   Development; Air Combat Command Instruction 36-92250, Operations 
   Training Development Program, and E.O. 9397 (SSN).
   Purpose(s): 
       Used to tabulate and compare data; and to identify strengths and 
   weaknesses of the training programs. Will also be used to score 
   trainee within-course test performances. Identification of specific 
   responders in the records will only be used by the custodian to 
   evaluate and assess quality of Air Force Training Programs.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, and in computers and on computer 
   products.
     Retrievability: 
       Retrieved by Social Security Number. Information may also be 
   retrieved by groupings of data from such elements as type airframe, 
   course attended, crew position, or base of assignment.
     Safeguards: 
       Records are accessed by custodian of the record system and 
   personnel responsible for servicing the record system in performance 
   of their official duties. Records are stored on diskettes kept in a 
   locked room whenever office is not manned. Original questionnaire 
   responses will be maintained in a locked container when the office is 
   not manned.
     Retention and disposal: 
       Paper records are destroyed by tearing into pieces, shredding, 
   burning, macerating, or pulping, and diskettes will be destroyed by 
   degaussing, when superseded or when the individual is reassigned from 
   Air Combat Command.
     System manager(s) and address: 
       Education Training Officer, Detachment 13, Air Combat Command 
   Training Support Squadron, 41 Orville Wright Avenue, Suite 001, 
   Barksdale Air Force Base, LA 7110-3000.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on them should address inquiries to the: 
   Education Training Officer, Detachment 13, Air Combat Command 
   Training Support Squadron, 41 Orville Wright Avenue, Suite 001, 
   Barksdale Air Force Base, LA 7110-3000.
       Requests to determine existence of record should include full 
   name, and grade, Social Security Number and approximate dates 
   individual attended a course of instruction.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to the Education Training 
   Officer, Detachment 13, Air Combat Command Training Support Squadron, 
   41 Orville Wright Avenue, Suite 001, Barksdale Air Force Base, LA 
   7110-3000.
       Requests should include full name, and grade, Social Security 
   Number and approximate dates individual attended a course of 
   instruction.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information is obtained from questionnaires completed by 
   students, graduates or Flight Instructors, and current combat crew 
   training instructors.
     Exemptions claimed for the system:
       None.

   #..F036 AETC A

   #....System name: 

       Lead Management System (LMS).
     System location: 
       Headquarters, Air Force Recruiting Service, 550 D Street, Suite 
   01, Randolph Air Force Base, TX 78150-4527, and a contracted 
   advertising agency provide recruitment advertising for the Air Force 
   - location depends on the contractor.
       Air Force Opportunity Center (AFOC); (duties at this center are 
   performed by a civilian contractor who is engaged by the Air Force to 
   provide lead fulfillment services. Contact the system manager for 
   specific locations).
       Air Force Recruiting activities. Official mailing addresses are 
   published as an appendix to the Air Force's compilation of systems of 
   records notices.
     Categories of records in the system: 
       Respondent's inquiry record containing name, address, date of 
   birth, sex, telephone number, advertising medium, recruiting program 
   in which interested, and source of referral, including name and Air 
   Force base assigned. Recruiter contact records containing success of 
   contact efforts, reason for not contacting, how contact was made, 
   confirmation of educational level, qualification and status of 
   individual.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, 
   Enlistments; Air Education and Training Command Instruction 36-2002; 
   and E.O. 9397 (SSN).
   Purpose(s): 
       The contractor fulfills requests from respondents for information 
   about the Air Force and notifies appropriate recruiting activities of 
   respondent's interest. Contractor develops statistical summaries 
   which are used by U.S. Air Force Recruiting Service to evaluate the 
   effectiveness of the advertising and referral programs.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of record system notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in paper form, in file folders and in computers and on 
   computer products.
     Retrievability: 
       Retrieved primarily by name or Social Security Number. May be 
   retrieved by recruiting program or any category in the data base.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties and by 
   authorized personnel who are properly screened and cleared for need-
   to-know. Records are stored in locked rooms, cabinets, and computers. 
   Those in computer storage devices are password protected and 
   encrypted by computer system software prior to transmission.
     Retention and disposal: 
       Retained by contractor at the AFOC for two years after end of 
   fiscal year in which all actions are completed, then records are 
   destroyed by tearing into pieces, shredding, pulping, macerating or 
   burning. Computer records are destroyed by erasing, deleting or 
   overwriting.
     System manager(s) and address: 
       Chief, Advertising Branch, Headquarters, U.S. Air Force 
   Recruiting Service, 550 D Street West, Suite 01, Randolph Air Force 
   Base, TX 78150-4527.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address inquiries to the 
   Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting 
   Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 
   78150-4527.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to the Director of Advertising 
   and Promotion, Headquarters, U.S. Air Force Recruiting Service, 550 D 
   Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Individual respondent and automated system interfaces.
     Exemptions claimed for the system:
       None.

   #..F036 AETC B

   #....System name: 

       Air Force Junior ROTC (AFJROTC) Applicant/Instructor System.
     System location: 
       Air Force Junior Reserve Officer Training Corps, 551 East Maxwell 
   Boulevard, Maxwell Air Force Base, AL 36112-6110.
     Categories of individuals covered by the system: 
       Air Force Junior Reserve Officer Training Corps (AFJROTC) 
   instructor applicants and instructors.
     Categories of records in the system: 
       Application for AFJROTC instructor duty, processing checklist, 
   applicant evaluation forms, interview record, last 10 Airman 
   Performance Reports or Officer Effectiveness Reports or summary of 
   last 10 reports which includes period of supervision and overall 
   evaluation, letter requesting Defense Central Index of Investigation 
   (DCII) name check, photograph, Report of Separation from Active Duty, 
   Retirement Order (if applicable), Commander's recommendation (for 
   noncommissioned officers on active duty only), miscellaneous 
   correspondence such as resume and letter of recommendation, copy of 
   AF retirement physical and Physical Evaluation Board Findings if 
   applicant is retired with 30 percent or more disability awarded by 
   VA, letter requesting medical evaluation of AFJROTC instructor 
   applicants for personnel retired with 30 percent or more disability, 
   letter verifying dependents, instructor preference card, instructor 
   intent letter, contract data cards, termination letters, 
   certification certificates, AFROTC Form 0-217, Change in AFJROTC 
   Instructor Status, AFROTC Form 0-214, AFJROTC Instructor Contract 
   Card, AFROTC Form 98 or 0-218, Air Force Junior ROTC Instructor 
   Evaluation Report, letters pertaining to appeals of ratings and/or 
   comments on AFROTC Form 98 or 0-218 and instructor termination 
   questionnaire.
     Authority for maintenance of the system: 
       10 U.S.C. 102, Junior Reserve Officers' Training Corps; Air Force 
   Instruction 36-2010, Air Force Junior Reserve Officers' Training 
   Corps; and E.O. 9397 (SSN).
   Purpose(s): 
       Used to evaluate applicant qualifications for employment as 
   AFJROTC instructors. Also used to determine if instructor is meeting 
   Air Force standards.

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