Privacy Act: [F044 AFSG C]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..F044 AETC A

   #....System name: 

       Drug Abuse Control Case Files.
     System location: 
       Sensitive Skills Element (Special Counseling), 394 Personnel 
   Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force 
   Base, TX 78236-5605.
     Categories of individuals covered by the system: 
       Air Force active duty enlisted personnel and Reserve personnel 
   referred to drug abuse office.
     Categories of records in the system: 
       Various letters describing drug abuse information such as 
   notification of disposition, recommendation for disposition, drug 
   abuse determination of urinalysis cases.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
   delegation by; Air Force Instruction 36-3208, Administration 
   Separation of Airman, and Air Force Pamphlet 36-2702, Social Actions 
   Education Program.
   Purpose(s): 
       Discharge authority, Sensitive Skills Element (Special 
   Counseling), and squadron commanders determine extent of prior 
   service drug abuse and make determinations of discharge or retention 
   in the Air Force.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
       NOTE: Records in this system which reveal the identity, 
   diagnosis, prognosis, or treatment of any patient or activity 
   relating to substance abuse education, prevention, training, 
   treatment, rehabilitation, or research, which is conducted, 
   regulated, or directly or indirectly assisted by any department or 
   agency of the United States shall, except as provided in 42 U.S.C. 
   290dd-2, be confidential and be disclosed only for the purposes and 
   under the circumstances expressly authorized under 42 U.S.C. 290dd-2, 
   Records of identity, diagnosis, prognosis or treatment of any client/
   patient, irrespective of whether or when he/she ceases to be a 
   client/patient, maintained in connection with the performance of any 
   alcohol/drug abuse, family advocacy, AIDS, or sickle cell prevention 
   and treatment function conducted, requested, or directly or 
   indirectly assisted by any department or agency of the United States, 
   shall, except as provided herein, be confidential and be disclosed 
   only for the purposes and under the circumstances expressly 
   authorized in 42 U.S.C. 290dd-2. These statutes take precedence over 
   the Privacy Act of 1974 in regard to accessibility of such records 
   except to the individual to whom the record pertains. The Air Force 
   `Blanket Routine Uses' do not apply to these types of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties and by 
   authorized personnel who are properly screened and cleared for need-
   to-know. Records are stored in locked rooms and cabinets.
     Retention and disposal: 
       Retained in office files for one year after annual cutoff, then 
   destroyed by tearing into pieces, shredding, pulping, macerating, or 
   burning.
     System manager(s) and address: 
       Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, 
   Suite 1, Lackland Air Force Base, TX 78236-5605.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address inquiries to the 
   Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, 
   Suite 1, Lackland Air Force Base, TX 78236-5605.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address requests to the Commander, 394 
   Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland 
   Air Force Base, TX 78236-5605.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from squadron commanders, base surgeons, 
   classification interviewers, medical institutions and from source 
   documents such as reports.
     Exemptions claimed for the system:
       None.

   #..F044 AF DP A

   #....System name: 

       Drug Abuse Waiver Requests.
     System location: 
       Directorate of Student Resources, United States Air Force 
   Recruiting Service, Air Training Command, Randolph Air Force Base, TX 
   78148 (ATC/RSS, Randolph Air Force Base, TX 78148);
       United States Air Force Recruiting Service Detachment 
   Headquarters;
       United States Air Force Recruiting Service Offices;
       Deputy Chief of Staff, Education, Headquarters Air University, 
   Maxwell Air Force Base, AL 36112-6424 (AU/ED, Maxwell Air Force Base, 
   AL 36112-6424);
       Directorate of Senior Programs, Headquarters Air Force Reserve 
   Officer Training Corps (AFROTC), Maxwell Air Force Base, AL 36112-
   6424 (AFROTC/SD, Maxwell Air Force Base, AL 36112-6424);
       AFROTC Detachments;
       Directorate of Admissions and Registrar, United States Air Force 
   Academy, CO 80840 (USAFA/RR, USAF Academy, CO 80840). Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Applicants for enlistment or commissioning who have a history of 
   pre-service drug abuse and who have requested a waiver of their 
   disqualification.
     Categories of records in the system: 
       A copy of the USAF Drug Abuse Certificate and Drug Abuse 
   Circumstances, Recommendation of Intermediate commands, and cover 
   letter containing HQ USAF decision on waiver request are maintained.
     Authority for maintenance of the system: 
       10 U.S.C. 504, Persons not qualified.
   Purpose(s): 
       This record is not released outside the Air Force. Records are 
   maintained for future reference in the case of further inquiries 
   relative to approval or disapproval of the request for waiver of pre-
   service drug abuse.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in visible file binders/cabinets.
     Retrievability: 
       Retrieved by name and Social Security Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in safes and locked cabinets or 
   rooms.
     Retention and disposal: 
       After action on the request, the paper record is filed in secured 
   file cabinets, retained for no more than six months, and destroyed by 
   tearing into pieces.
     System manager(s) and address: 
       Deputy Chief of Staff/Manpower and Personnel, Headquarters United 
   States Air Force.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Deputy Chief of Staff/Manpower and 
   Personnel, Headquarters United States Air Force.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Deputy Chief of Staff/Manpower and Personnel, Headquarters United 
   States Air Force.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Records maintained in the system are provided by either Air 
   Training Command, Air University, or the USAF Academy.
     Exemptions claimed for the system:
       None.

   #..F044 AFPC A

   #....System name: 

       Medical Assignment Limitation Record System.
     System location: 
       Headquarters Air Force Military Personnel Center, Medical Service 
   Officer Utilization Division, 550 C Street W, Randolph Air Force 
   Base, TX 78150-4703.
     Categories of individuals covered by the system: 
       All Air Force members whose cases have been presented to a 
   Medical Evaluation Board and were returned to duty by Medical 
   Evaluation Board or Physical Evaluation Board action and have been 
   assigned an Assignment limitation Code `C.'
     Categories of records in the system: 
       Medical Evaluation Board, Report of Medical Examination, Report 
   of Medical History, Narrative Summary, Clinical Record Consultation 
   Sheet, Electrocardiographic Record, etc.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
   delegation by and implemented by Air Force Instruction 36-2902, 
   Physical Evaluation for Retention, Retirement and Separation; Air 
   Force Instruction 36-2110.
   Purpose(s): 
       To determine if previous action has been taken by the system 
   manager, and what the previous disposition was.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records, or information 
   contained therein, may specifically be disclosed outside the DOD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties. Records are 
   stored in locked rooms and cabinets.
     Retention and disposal: 
       Retained in office files for two years or no longer needed for 
   reference, then destroyed by tearing into pieces, shredding, pulping, 
   macerating, or burning.
     System manager(s) and address: 
       Headquarters Air Force Military Personnel Center, Chief, Medical 
   Service Officer Utilization Division, Randolph Air Force Base, TX 
   78150-6001.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address written inquiries 
   to Headquarters Air Force Military Personnel Center, Chief, Medical 
   Service Officer Utilization Division, Randolph Air Force Base, TX 
   78150-6001.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address written requests to Headquarters Air 
   Force Military Personnel Center, Chief, Medical Service Officer 
   Utilization Division, Randolph Air Force Base, TX 78150-6001.
     Contesting record procedures: 
       The Air Force rules for accessing records and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from medical institutions.
     Exemptions claimed for the system:
       None.

   #..F044 AF PC A

   #....System name: 

       Individual Weight Management File.
     System location: 
       Air Force unit of assignment or attachment and servicing medical 
   facility. Official mailing addresses are published as an appendix to 
   the Air Force's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Air Force active duty military personnel; Air National Guard 
   (ANG) and Air Force Reserve personnel who are enrolled in the Weight 
   Management Control Program.
     Categories of records in the system: 
       File contains individual weight management record; AF Form 108 
   informing individual of weight management program status, scheduled 
   medical evaluations, and pertinent medical status.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force; Powers and Duties, 
   delegation by; as implemented by Air Force Instruction 36-2905, Air 
   Force Weight Program; and E.O. 9397 (SSN).
   Purpose(s): 
       The files keep the individual informed of weight/body fat loss in 
   attaining body fat standards, provides history of weight/body fat 
   loss and counseling, provides an input for medical determinations.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records, or information 
   contained therein, may specifically be disclosed outside the DOD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 

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