Privacy Act: [F052 AFHC F]...

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   Purpose(s): 
       Used by the Judge Advocate General (JAG) and claims processing 
   JAG offices within the Air Force for claims adjudication and 
   processing, budgeting, management of claims processing to ensure 
   worldwide consistency, and establishment of manpower authorization 
   based on claims workload.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   record system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, on computer and computer output 
   products, and microfilm.
     Retrievability: 
       By name, claim number, or Social Security Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties. Records are stored in security file 
   containers/cabinets and in vaults, and on computers with passwords 
   required to access the system, or in physically securable areas in 
   offices.
     Retention and disposal: 
       At HQ USAF and within mainframe located at 2CSS, retained for 10 
   years then destroyed by tearing into pieces, shredding, pulping, 
   macerating, burning, or erasure from computer data system.
       At other than HQ USAF and 2CSS, retained in office files for five 
   years, then destroyed by tearing into pieces, shredding, pulping, 
   macerating, burning or erasure from computer data system.
     System manager(s) and address: 
       The Judge advocate General, HQ USAF, Building 5683, Bolling Air 
   Force Base, DC 20332-6128.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Judge Advocate General, HQ USAF, Building 
   5683, Bolling Air Force Base, DC 20332-6128.
       Requests should include full name, current military or civilian 
   (DOD) status, Social Security Number and proof of identity with an 
   Armed Forces identification card or drivers license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Judge Advocate General, HQ USAF, Building 5683, Bolling Air Force 
   Base, DC 20332-6128.
       Requests should include full name, current military or civilian 
   (DOD) status, Social Security Number and proof of identity with an 
   Armed Forces identification card or drivers license.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 860b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information from claimants and government agencies involved.
     Exemptions claimed for the system:
       None.

   #..F051 AF JA H

   #....System name: 

       Claims Records.
     System location: 
       Headquarters United States Air Force, Washington, DC 20330. 
   Headquarters of major commands and at all levels down to and 
   including Air Force installations.
     Categories of individuals covered by the system: 
       All military personnel and civilians filing administrative claims 
   against the Air Force or against whom the Air Force has filed an 
   administrative claim.
     Categories of records in the system: 
       Individual claim record.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
   delegation by.
   Purpose(s): 
       To provide a legal basis for administrative payment, collection, 
   or non-collection of claims for and against the government, by Judge 
   Advocates and the Secretary of the Air Force; and when required, with 
   the concurrence of the Justice Department; to provide evidence upon 
   which suits at law can be defended or prosecuted by the Justice 
   Department; to provide information upon which to reply to Congress or 
   Congressional inquiries or to make reports to the General Accounting 
   Office and Congress on legislative payment of claims; to effect 
   management and collection of claims arising out of movement of 
   household goods and effects, records are provided Air Force 
   transportation officers, Air Force Finance officers, the General 
   Accounting Office, the Interstate Commerce Commission and the 
   individual carrier, warehouseman, or packer involved; to obtain 
   medical opinions from the Office of The Surgeon General, USAF, upon 
   which claims and litigation decisions can be made by Judge Advocates 
   and the Justice Department; on request medical records are furnished 
   to military personnel, dependents, retired personnel, or other 
   individuals whose records are included in the claim file; Finance 
   officers are also provided pertinent portions of any claim file 
   forwarded for payment; a copy of the adjudicated claim is furnished 
   upon request by the claimant for the purpose of submitting a tax 
   return for a casualty loss or in support of a private relief bill; to 
   provide evidence before the Court of Claims on legislative referral 
   of private bill claims; when the Department of Defense is involved, 
   claim files are provided to any agency of that department involved; 
   claim files are submitted to foreign governments for adjudication 
   under applicable status of forces agreements; documentary evidence 
   may be furnished to foreign courts in connection with litigation 
   involving the United States or its personnel; referral of claim files 
   may be made to the Armed Forces Institute of Pathology or the Office 
   of Special Investigations when appropriate; when required claim files 
   may be referred to the Department of Labor with regard to employment 
   and duty status; and to provide claim files to the legal staffs of 
   the Armed Forces for the purpose of training of legal, paralegal and 
   administrative personnel.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Records from this system of records may be disclosed to any of 
   the non-DOD agencies listed above.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties. Records are stored in security file 
   containers/cabinets.
     Retention and disposal: 
       Retained in office files for three months after monthly cut-off, 
   then destroyed by tearing into pieces, shredding, pulping, 
   macerating, or burning. Retained in office files for one year after 
   annual cut-off, then destroyed by tearing into pieces, shredding, 
   pulping, macerating, or burning. Held one or two years depending upon 
   claim then destroyed after four additional years at staging area; 
   after agency action completed others are held one, three or five 
   years then destroyed by tearing into pieces, shredding, pulping, 
   macerating or burning.
     System manager(s) and address: 
       The Judge Advocate General, Headquarters United States Air Force.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the HQ USAF/JACC, 1900 Half Street, SW, 
   Washington, DC 20324.
       Full name, date of incident, date of claim, type of claim, claim 
   number, location of incident; HQ USAF/JACC, 1900 Half Street, SW, 
   Washington, DC 20324; drivers license, military ID, birth certificate 
   or equivalent must be presented for personal visit.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the HQ USAF/JACC, 1900 Half Street, SW, Washington, DC 20324.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from medical institutions, police and 
   investigating officers, the public media, bureaus of motor vehicles, 
   state or local governments, witnesses, and source documents.
     Exemptions claimed for the system:
       None.

   #..F051 AFRES A

   #....System name: 

       Reserve Judge Advocate Training Report.
     System location: 
       Headquarters, Air Force Reserve (AFRES), Robins Air Force Base, 
   GA 31098.
     Categories of individuals covered by the system: 
       Air Force Reserve Judge Advocates (JAGs).
     Categories of records in the system: 
       Information pertaining to individual training.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: Power and duties; 
   delegation by.
   Purpose(s): 
       To provide Air Force Reserve Staff Judge Advocate Training File 
   on all Reserve JAGs.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by custodian of the record system.
     Retention and disposal: 
       Retained in office files until reassignment or separation, then 
   destroyed by tearing into pieces, shredding, pulping, macerating, or 
   burning.
     System manager(s) and address: 
       Staff Judge Advocate, Air Force Reserve, Robins Air Force Base, 
   GA 31098.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Staff Judge Advocate, Air Force Reserve, 
   Robins Air Force Base, GA 31098.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Staff Judge Advocate, Air Force Reserve, Robins Air Force Base, 
   GA 31098.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from educational institutions, from State 
   Bar Association and from individual.
     Exemptions claimed for the system:
       None.

   #..F051 USAFE A

   #....System name: 

       Civil Process Case Files.
     System location: 
       Office of the Staff Judge Advocate General/International Law 
   (JAI), Headquarters, United States Air Forces in Europe, APO AE 
   09094-5001.
     Categories of individuals covered by the system: 
       Military members and civilian employees and their dependents upon 
   whom service is made of documents issued by German courts, customs 
   and taxing agencies, and other administrative agencies.
     Categories of records in the system: 
       Documents from German authorities regarding payment orders, 
   execution orders, demands for payment of indebtedness, notifications 
   to establish civil liability, customs and tax demands, assessing 
   fines and penalties, demands for court costs or for costs for 
   administrative proceedings summons and subpoenas, paternity notices, 
   complaints, judgments, briefs, final and interlocutory orders, orders 
   of confiscation, notices, and other judicial or administrative writs; 
   correspondence between United States (US) Government authorities and 
   the Federal Republic of Germany; identifying data on individuals 
   concerned; and similar relevant documents and reports.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force; powers and duties, 
   delegation by; Agreement to Supplement the Agreement between the 
   Parties to the North Atlantic Treaty regarding the Status of their 
   Forces with respect to Foreign Forces stationed in the Federal 
   Republic of Germany (NATO SOFA Supplementary Agreement); 1 United 
   States Treaty 531; Treaties and Other International Acts Series 5351, 
   and 48 United Nations Treaties Series 262, Article 32; and E.O. 9397 
   (SSN).
   Purpose(s): 
       To ensure that military members and civilian employees' 
   obligations under the NATO SOFA Supplementary Agreement are honored 
   and the rights of these personnel are protected by making legal 
   assistance available.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to foreign law enforcement or 
   investigatory or administrative authorities, to comply with 
   requirements imposed by, or to claim rights conferred in the 
   international agreements and arrangements regulating the stationing 
   and status in the Federal Republic of Germany of U.S. military and 
   civilian personnel. Information disclosed to courts or authorities of 
   the Federal Republic of Germany may be further disclosed by the 
   Federal Republic of Germany to claimants, creditors or their 
   attorneys.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 

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