Privacy Act: [F052 AFHC F]...

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       Paper records in steel filing cabinets.
     Retrievability: 
       By individual's surname.
     Safeguards: 
       All information is maintained in areas accessible only to 
   designated individuals having official need therefor in the 
   performance of their duties. Records are housed in buildings 
   protected by military police or security guards.
     Retention and disposal: 
       Paper records are destroyed 2 years after close of calendar year 
   in which last record is filed.
     System manager(s) and address: 
       Office of the Staff Judge Advocate General/International Law 
   JAI), Headquarters, United States Air Forces in Europe, APO AE 09094-
   5001.
     Notification procedure: 
       Individuals seeking to determine whether this record system 
   contains information on themselves may write to or visit the Office 
   of the Staff Judge Advocate General/International Law (JAI), 
   Headquarters, United States Air Forces in Europe, APO AE 09094-5001.
       Individuals should furnish their full name, rank/grade, Social 
   Security Number, sufficient details to permit locating the records, 
   and signature.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this record system may write to or visit the Office of the Staff 
   Judge Advocate General/International Law (JAI), Headquarters, United 
   States Air Forces in Europe, APO AE 09094-5001.
       Individuals should furnish their full name, rank/grade, Social 
   Security Number, sufficient details to permit locating the records, 
   and signature.
     Contesting record procedures: 
       The Air Force rules for accessing records, for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       The individual to whom the record pertains, German authorities 
   and Air Force records and reports.
     Exemptions claimed for the system:
       None.

   #..F052 AF HC A

   #....System name: 

       Chapel Participant Information Set.
     System location: 
       Chaplain's offices at Air Force installations and units. Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
     Categories of individuals covered by the system:  
       Active duty and retired military and civilian personnel, and 
   family members.
     Categories of records in the system:  
       Individual's religious preference, name, age, religious education 
   class/department assignment, date of birth, gender, home phone, 
   mother and father's names, ranks, work phones, employers, religious 
   preferences, local address, anticipated date of return from overseas, 
   status of baptism, first communion, church membership, first penance, 
   confirmation, special needs/handicaps, request for interview with a 
   chaplain, request for home visit, areas of major interest in the 
   chapel program.
       Note: Any and all information relating to an individual's 
   religious preference or religious activity is collected and 
   maintained only if the individual has made an informed decision to 
   voluntarily provide the information.
     Authority for maintenance of the system:  
       10 U.S.C. 8013, Secretary of the Air Force.
   Purpose(s): 
       Information is used for proper placement of individuals in 
   religious education classes/programs, emergency notification; program 
   statistical analysis; determine parish organization membership; 
   contact persons who have volunteered to work in chapel programs; to 
   do home visitation with new personnel requesting a visit.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  
       In addition to those disclosures generally permitted under 5 USC 
   552a(b) of the Privacy Act, these records or information contained 
   therein may specifically be disclosed outside the DoD as a routine 
   use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD ``Blanket Routine Uses'' published at the beginning of 
   the Air Force's compilation of systems of records notices apply to 
   this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file boxes and on computer and computer output 
   products.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties and by 
   authorized personnel who are properly screened and cleared for need-
   to-know. Records are stored in locked rooms and cabinets, and in 
   computer storage devices protected by computer system software.
     Retention and disposal: 
       Disposition pending (until NARA disposition is approved, treat as 
   permanent).
     System manager(s) and address: 
       Noncommissioned Officer in Charge, Plans and Programs Branch, 
   Office of the Chief of Chaplain Service, 112 Luke Avenue, Bolling Air 
   Force Base, Washington, DC 20332-9050.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address written inquiries 
   to or visit the wing chaplain's office. Official mailing addresses 
   are published as an appendix to the Air Force's compilation of 
   systems of records notices.
       Written requests for information should contain full name of 
   individual.
     Record access procedures:
       Individuals seeking access to records about themselves contained 
   in this system of records should address written inquiries to or 
   contact the wing chaplain's office. Official mailing addresses are 
   published as an appendix to the Air Force's compilation of systems of 
   records notices.
       Requester must be able to provide sufficient proof of identity, 
   with an Armed Forces identification card or a driver's license.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories:
       Information provided by the individual, or parents of the minor.
     Exemptions claimed for the system:
       None.

   #..F052 AFHC C

   #....System name: 

       Chaplain Personnel Action Folder.
     System location: 
       Office of the Chief of Chaplains, Headquarters United States Air 
   Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
     Categories of individuals covered by the system: 
       Active Duty Chaplains.
     Categories of records in the system: 
       This is a grouping of information for each active duty United 
   States Air Force Chaplain. Items of information in these folders 
   include, but not limited to current official photograph, current 
   career brief, summary of education, officer career objective 
   statement, chaplain services personnel evaluation, copy of chaplain's 
   ecclesiastical endorsement, copy of appointment orders, copy of 
   initial extended active duty orders, copies of assignment action 
   documents, correspondence between the Chaplains and Headquarters 
   USAF/Chief of Chaplains, requests for special personnel actions and 
   dispositions curtailments.
     Authority for maintenance of the system: 
       10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
   delegation by, and 10 U.S.C. 8067, Designation: officers to perform 
   certain professional functions.
   Purpose(s): 
       The documents maintained in these folders are utilized by the 
   Resource Manager in Headquarters United States Air Force/Chief of 
   Chaplains, Chaplain Support Element, assignment selection of 
   chaplains. Because of the necessity to insure an equitable 
   denominational spread of chaplains on an installation and to insure 
   the proper placement of specially qualified chaplains, it is 
   necessary to maintain current information on each chaplain.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Records may be disclosed to endorsing agents concerning the 
   qualifications of their chaplains for continued duty as 
   representatives of their denominations.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in visible file binders/cabinets.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by custodian of the record system, and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in locked cabinets or rooms.
     Retention and disposal: 
       Retained for 2 years after separation then destroyed by 
   macerating or burning.
     System manager(s) and address: 
       Chief of Chaplains, Headquarters United States Air Force, 172 
   Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address written inquiries 
   to the Chaplain Support Element, Headquarters United States Air 
   Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address written requests to the Chaplain 
   Support Element, Headquarters United States Air Force, 172 Luke 
   Avenue, 3rd Floor, Washington, DC 20330-5113.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Member's personnel action requests/preferences and information 
   retrieved from the Advanced Personnel Data System (ADPS).
     Exemptions claimed for the system:
       None.

   #..F052 AFHC D

   #....System name: 

       Chaplain Applicant Processing Folder.
     System location: 
       Office of the Chief of Chaplains, Headquarters United States Air 
   Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
     Categories of individuals covered by the system: 
       Chaplaincy applicants and Reserve Chaplains applying for active 
   duty.
     Categories of records in the system: 
       Forms and information used by the Chaplain Support Element, 
   Headquarters United States Air Force, in processing chaplains to 
   active duty includes information worksheets; letters of 
   recommendation; interview summary sheets; application for appointment 
   as reserve of the Air Force; application for extended active duty 
   with the United States Air Force; drug abuse certificate; statement 
   of personal history; national agency check request; report of medical 
   examination; report of medical history; fingerprint card; checklist 
   for chaplain appointment; ecclesiastical endorsement; certificate of 
   continuance of ecclesiastical endorsement; certificate of seminary 
   graduation and ordination; official transcripts of college education, 
   and personal correspondence between resource manager and applicant 
   regarding status of his application.
     Authority for maintenance of the system: 
       10 U.S.C. 8067, Designation: Officers to perform certain 
   professional functions, and 8293, Commissioned officers; chaplains: 
   Original appointment; examination; as implemented by Air Force 
   Instruction 36-2005, Appointment in Commissioned Grades and 
   Designation and Assignment in Professional Categories Reserve of the 
   Air Force and United States Air Force (Temporary).
   Purpose(s): 
       The documents maintained in these transitory folders are used by 
   the resource manager in processing chaplain applicants to active 
   duty.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records, or information 
   contained therein, may specifically be disclosed outside the DOD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in visible file binders/cabinets.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties and by 
   authorized personnel who are properly screened and cleared for need-
   to-know. Records are stored in locked rooms and cabinets.
     Retention and disposal: 
       Once applicant is accessed, forms are sent to Air Force Military 
   Personnel Center (AFMPC) for entry into the Master Personnel Records 
   Group. Items not needed by AFMPC are destroyed. If applicant does not 
   qualify for appointment, file is destroyed or returned to the 
   applicant. Records are destroyed by tearing into pieces, shredding, 
   pulping, macerating or burning.
     System manager(s) and address: 
       Chief of Chaplains, Headquarters United States Air Force, 172 
   Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information on themselves should address written inquiries 
   to the Chief of Chaplains, Headquarters United States Air Force, 172 
   Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this system should address written requests to the Chief of 
   Chaplains, Headquarters United States Air Force, 172 Luke Avenue, 3rd 
   Floor, Washington, DC 20330-5113.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Regulation 12-35; 32 CFR part 806b; or may be obtained from 
   the system manager.
     Record source categories: 
       Individual's application.
     Exemptions claimed for the system:
       None.

   #..F052 AFHC E

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