Privacy Act: [F052 AFHC F]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..F051 AFJA A

   #....System name: 

       Freedom of Information Act Appeals.
     System location: 
       Office of The Judge Advocate General, General Litigation 
   Division, Headquarters United States Air Force (HQ USAF/JACL), 
   Washington, DC 20330.
     Categories of individuals covered by the system: 
       All those who have appealed to the Secretary of the Air Force 
   from denials of Freedom of Information Act, 5 U.S.C. 552, requests 
   for information or records and those to whom the requested 
   information or records apply.
     Categories of records in the system: 
       Letters, memoranda, legal opinions, reports, messages, forms, 
   miscellaneous documents.
     Authority for maintenance of the system: 
       5 U.S.C. 552, Freedom of Information Act.
   Purpose(s): 
       Information is collected to evaluate appeals to the Secretary of 
   the Air Force from denials of requests for records or information 
   sought pursuant to the Freedom of Information Act; used by General 
   Litigation Division members in preparing legal opinions and 
   recommendations for the Secretary of the Air Force concerning the 
   determination of appeals brought under the Freedom of Information 
   Act; used by the Air Force Audit Agency to conduct audits; used by 
   Air Force agencies to provide guidelines and precedents.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Records from this system of records may be disclosed to the 
   Department of Justice for litigation.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Retired records are accessed through the General Litigation 
   Division by custodian of the record system and by person(s) 
   responsible for servicing the record system in performance of their 
   official duties who are properly screened and cleared for need-to-
   know. Records are controlled by personnel screening.
     Retention and disposal: 
       Retained in office files for two years, then transferred to the 
   General Services Administration where they will be destroyed after 
   three additional years by tearing into pieces, shredding, pulping, 
   macerating, or burning.
     System manager(s) and address: 
       The Judge Advocate General, Headquarters United States Air Force.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Judge Advocate General, Headquarters United 
   States Air Force.
       Requesters must submit the following information: Name, Grade (if 
   applicable); requester may visit the Office of The Judge Advocate 
   General, General Litigation Division, Room 5E425, The Pentagon, 
   Washington, DC. Requester must present valid identification card or 
   driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to r visit 
   the Judge Advocate General, Headquarters United States Air Force.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from police and investigating officers, 
   medical institutions, international organizations, witnesses, and 
   from source documents (such as reports) prepared on behalf of the Air 
   Force by boards, committees, panels, auditors, and so forth.
     Exemptions claimed for the system:
       None.

   #..F051 AFJA B

   #....System name: 

       Invention, Patent Application, Application Security, and Patent 
   Files.
     System location: 
       At Headquarters United States Air Force, AF/JACP, Washington, DC 
   20324. At HQ USAF/JACPD Wright-Patterson Air Force Base, OH 45433; at 
   HQ USAF/JACPB, 424 Trapelo Road, Waltham, MA 02154.
     Categories of individuals covered by the system: 
       All military and civilian government inventors who have submitted 
   an invention to the Air Force Patent Processing for or for a 
   determination of government rights; all applicants for U.S. Patents; 
   all Air Force contractor inventors; all non-government inventors who 
   have submitted an invention to the Air Force for an evaluation toward 
   patent processing at Air Force expense.
     Categories of records in the system: 
       Correspondence, invention disclosures, search reports, drawings, 
   technical literature, patents, technical reports, photographs, patent 
   applications, patented files and the papers relating thereto 
   including licenses, assignments, declarations, power of attorneys, 
   amendments, patent office actions, notices of appeal, appeal briefs, 
   examiner's answers, declaration of interferences, interference 
   motions, among others; determination of rights, forms, secrecy 
   orders, notices of recision, memorandums, legal opinions; security 
   reviews, petitions to modify secrecy orders, petitions for foreign 
   filing, petitions for rescinding secrecy orders, modifications of 
   secrecy orders, foreign patent applications and related papers, 
   permits, forms, rescinding orders.
     Authority for maintenance of the system: 
       35 U.S.C. 181-185, Secrecy of Certain Inventions and Filing 
   Applications in Foreign Countries; Pub.L. 96-517, December 12, 1980; 
   E.O.s 10096 and 10930; 5 U.S.C. 4502, General provisions; 10 U.S.C. 
   1124, Cash awards for suggestions, inventions, or scientific 
   achievements; Department of Defense Directive 5535.2, October 16, 
   1980; Mutual Security Act of 1954; NATO Intellectual Property Group 
   Agreement, February 1980; 12 UST 43; TIAS 4672; 394 UNTS 3.
   Purpose(s): 
       Used to support the filing and prosecution by the Air Force of 
   Patent Applications on inventions disclosed by military and civilian 
   personnel as well as subject inventions reported by contractors under 
   Air Force research and development contracts for obtaining government 
   patent protection; to permit the determination of the government 
   rights and employee rights in employee inventions; to document and 
   record the patent rights of the government obtained as a result of 
   the Air Force contracting and patent prosecution effort; to enable 
   the Air Force to administer Patent Secrecy Act; used by the Air Force 
   to evaluate inventions and patent inventions most importance mission; 
   by the Air Force to recommend government employee invention and 
   patent awards to their local incentive award boards; by the Air Force 
   to document and record government patent rights.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Records from this system may be disclosed to the Commissioner of 
   Patents and Trademarks for use in the determination of government and 
   employee rights in employee inventions and for use in the 
   administration of the Patent Secrecy Act; may be disclosed to the 
   Armed Service Patent Advisory Board for use in the administration of 
   the Patent Secrecy Act.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrievable by name of inventor, title of invention, invention 
   number, serial number of U.S. patent application.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/cabinets 
   and safes, and controlled by personnel screening.
     Retention and disposal: 
       Invention disclosures retained in office files for five years 
   after evaluation completed, then retired to Washington National 
   Records Center, Washington, DC 20409, for retention up to 15 years 
   thereafter, then destroyed by tearing into pieces, shredding, 
   pulping, macerating, or burning. Patent application and patented 
   files retained in office files for three years after cases abandoned 
   or after issued into a patent, then retired to Washington National 
   Records Center, Washington, DC 20409, for retention up to 17 years 
   thereafter, then destroyed by tearing into pieces, shredding, 
   pulping, macerating, or burning. Licenses and assignments retained in 
   office files for 20 years after executed, then destroyed by tearing 
   into pieces, shredding, pulping, macerating, or burning. Security 
   records on patent applications are retained in office files for three 
   years after secrecy orders rescinded, then retired to Washington 
   National Records Center, Washington, DC 20409, for retention up to 9 
   years, then destroyed by tearing into pieces, shredding, pulping, 
   macerating, or burning.
     System manager(s) and address: 
       The Judge Advocate General, Headquarters United States Air Force.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the Chief Patents Division, Office of The Judge 
   Advocate General, JACP.
       Individual requesting information from records should supply full 
   name, title of invention, Air Force invention number, if known, and 
   serial number of U.S. Patent Application; requesting individual may 
   visit Patents Division, Office of The Judge Advocate General, 1900 
   Half Street, SW, Washington, DC 20324 to obtain information about 
   this records system; upon visit individual must present verification 
   of identity as inventor of the invention, or invention covered by the 
   patent application, about which information is requested, including 
   full name, driver's license or other photo identity card.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the Chief, Patents Division, Office of The Judge Advocate General, 
   JACP, Washington, DC 20324.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information from inventors; Air Force and government technical 
   personnel; other government departments and agencies; Air Force 
   contractors; U.S. Patent and Trademark Office; the work product of 
   Air Force Patents Division, JACP, JACPD, JACPB; security reviews 
   conducted by Department of Air Force personnel having military 
   classification authority; owners of patent applications; foreign 
   governments; Armed Services Patent Advisory Board; and Air Force 
   Foreign Intelligence Personnel.
     Exemptions claimed for the system:
       None.

   #..F051 AFJA C

   #....System name: 

       Judge Advocate Personnel Records.
     System location: 
       At the Office of The Judge Advocate General, Headquarters United 
   States Air Force, Washington, DC 20330-5000. A limited amount of 
   records in this system are maintained in the Office of the Staff 
   Judge Advocate of each major command. Official mailing addresses are 
   published as an appendix to the Air Force's compilation of record 
   systems notices.
     Categories of individuals covered by the system: 
       All Air Force active duty judge advocates; Air Force Reserve 
   mobilization augmenters attached to Headquarters USAF, Office of The 
   Judge Advocate General; Air Force civilian attorneys employed in 
   classification series GS-905 and GS-1222; active duty Air Force 
   applicants for Funded Legal Education Program and Excess Leave 
   Program, and civilian/military applicants for direct appointment 
   program and other accession programs.
     Categories of records in the system: 
       Educational background; certificate of admission to the bar; 
   career management questionnaire; career objective statement; active 
   duty and reassignment orders; correspondence relating to the 
   individual; Military Personnel Center computer data; classification/
   on-the-job training actions; Judge Advocate General Reserve Personnel 
   Questionnaire; Headquarters USAF active duty and attachment orders; 
   training reports; authorizations for inactive duty training; civilian 
   personal qualifications statement; notification of personnel actions; 
   statement of good standing before the bar; transcript of law school 
   record; statement of availability for Air Force civilian attorney 
   vacancies; actions by Ad Hoc Selection Committee and Air Force 
   Civilian Attorney Qualifying Committee; Judge Advocate interview; 
   letter of acceptance from an American Bar Association accredited law 
   school; application and agreement; LSDAS report; transcript of all 
   undergraduate and graduate education, and letters of recommendation.
     Authority for maintenance of the system: 
       5 U.S.C. 3301, Civil service; generally; 10 U.S.C. 261, Reserve 
   Components named; 806, Judge advocates and legal officers; 2004, 
   Detail of commissioned officers of the military departments as 
   students at law schools; 8072, Judge Advocate General: Appointment 
   and duties; 62 Stat. 1014, and E.O. 10577.
   Purpose(s): 
       Records are used by the Judge Advocate General, Deputy Judge 
   Advocate General, Executive, Professional Development Division 
   personnel and major command staff judge advocates in evaluating and 
   selecting judge advocates for specific assignments, training, and 
   advanced education; mobilization augmenter records are also used by 
   the Reserve Advisor to the Judge Advocate General, Division Chiefs, 
   Office of The Judge Advocate General in monitoring and evaluating 
   reservists training assignments and in preparing performance 
   evaluations; civilian records are used by the Executive Secretary and 
   members of Ad Hoc and Air Force Civilian Attorney Qualifying 
   Committees in evaluating and selecting civilian attorneys for 
   appointment to Air Force position vacancies and promotions; Funded 
   Legal Education and Excess Leave Program records are used by the 
   Judge Advocate General, Deputy Judge Advocate General, Career 
   Management personnel, and selection board members in monitoring, 
   evaluating and selecting the best qualified applicants for the 
   programs.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 

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