Privacy Act: [F065 AFEDF A]...

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   retrievals made using the individual's name as the key, all others 
   are keyed on subject or report indicative data.
       All levels of AFAA management use this information.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained on computer and on computer paper printouts, 
   microfiche, and card files.
     Retrievability: 
       Audit report data is retrieved by individual name. Retrieved by 
   office, by report type, and report number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in locked cabinets or rooms and are 
   controlled by computer system software.
     Retention and disposal: 
       Retained in computer files or on magnetic tape for six years and 
   then destroyed by tape reuse or tape destruction.
     System manager(s) and address: 
       AFAA/AG, Norton Air Force Base, CA 92409.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAA/AG, Norton Air Force Base, CA 92409.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAA/AG, Norton Air Force Base, CA 92409.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Reports of Audit and annotated information. Report notification 
   data generated internally within the AFAA.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC A

   #....System name: 

       Accounting and Finance Officer Accounts and Substantiating 
   Documents.
     System location: 
       Air Force Accounting and Finance Center, Lowry Air Force Base, 
   Denver, CO 80279. Denver Federal Archives and Records Center, 
   Building 48, Denver Federal Center, Denver, CO 80225.
     Categories of individuals covered by the system: 
       Air Force active duty and retired military personnel and other 
   allotees, Air Force Reserve and Air National Guard personnel, 
   civilian personnel employed at or paid by AF Installations.
     Categories of records in the system: 
       Individual military pay records; substantiating documents, such 
   as certificates for deductions and retained military pay orders, 
   records of travel payments, financial record data folders, 
   miscellaneous military vouchers and statements, copies of morning or 
   strength reports and personal financial records.
     Authority for maintenance of the system: 
       31 U.S.C. 67(b), Retention by executive agencies...of accounts of 
   accountable officers, contracts, vouchers or other documents.
   Purpose(s): 
       The system serves as a repository from which information may be 
   retrieved to support claims for or against the government.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The categories of users and uses are federal agencies including, 
   but not limited to, the Federal Bureau of Investigation; Internal 
   Revenue Service; and the Office of Personnel Management. Also used by 
   state, local and city governments to substantiate pay, eligibility 
   for welfare and unemployment; for personnel management functions; the 
   general public for garnishment of pay, employment purposes.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders and note books/binders, on computer 
   and computer output products and in microform.
     Retrievability: 
       Retrieved by name, Social Security Number or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in locked cabinets or rooms, 
   protected by guards and controlled by personnel screening.
     Retention and disposal: 
       Records are stored at Air Force Accounting and Finance Center, 
   updated and accessible for 18 months after receipt from Air Force 
   Accounting and Finance Officers world-wide; then retired to the 
   Denver Federal Archives and Records Center where they are retained 
   for a period of 4 years, 9 months. Destruction is accomplished by 
   sale to a salvage company for shredding.
     System manager(s) and address: 
       Comptroller of the Air Force, Headquarters United States Air 
   Force and Director Accounting and Finance United States Air Force.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD Denver, CO 80279.
       Requester should be able to provide sufficient proof of identity, 
   such as name, Social Security Number, duty station, place of 
   employment or other information verifiable from the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD Denver, CO 80279.
       Requester should be able to provide sufficient proof of identity, 
   such as name, Social Security Number, duty station, place of 
   employment or other information verifiable from the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information from Air Force Accounting and Finance Officers.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC B

   #....System name: 

       Accrued Military Pay System, Discontinued.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279 and at 
   Denver Federal Archives and Record Center, Building 48, Denver 
   Federal Center, Denver, CO 80225 (back-up storage).
     Categories of individuals covered by the system: 
       Air Force active duty and retired military personnel, and 
   separated Air Force Personnel Officers of Air Reserve and Air 
   National Guard on extended active duty.
     Categories of records in the system: 
       Military pay records and related documentation including but not 
   limited to monthly and cumulative six-months histories of pay 
   transactions, wage and tax data, Uniformed Services Savings Deposit 
   Program Records and Federal Insurance Contribution Act tax data 
   contained on hard copy and/or microfilm. Military pay supporting 
   documents and vouchers including but not limited to basic pay, 
   special compensation positions, special pay, status adjustments, 
   separation, reenlistment, reenlistment bonus, incentive pay, 
   allowances, death gratuities, allotments of pay, court-martial 
   sentences, indebtedness, and correspondence pertaining to all of the 
   above. Sundry lists, reports and rosters including but not limited to 
   Internal Revenue reports, Social Security reports, Department of 
   Veterans Affairs reports and Treasury reports.
     Authority for maintenance of the system: 
       37 U.S.C., Pay and Allowances of the Uniformed Services; 10 
   U.S.C. 265, Policies and regulations: Participation of Reserve 
   officers in preparation and administration; 8033, Reserve components 
   of Air Force; policies and regulations for government of: Functions 
   of National Guard Bureau with respect to Air National Guard; 8496, 
   Air National Guard of the United States: Commissioned officers; duty 
   in National Guard Bureau; 9837(d), Settlement of accounts: Deductions 
   from pay; 32 U.S.C. 708, Property and fiscal officers.
   Purpose(s): 
       Provides an audit trail for audit purposes and historical 
   information for inquiries pertaining to past pay record data. It is 
   used primarily by all components of the Air Force for answering 
   inquiries pertaining to information contained in these discontinued 
   records, and for reviews by the Air Force audit agency and Inspector 
   General.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Other users may include Internal Revenue Service for tax 
   information on members, Social Security Administration for 
   information regarding tax deducted from members and Social Security 
   entitlements, Department of Veterans Affairs for information 
   regarding premiums on servicemen's group life insurance, and 
   financial institutions for deposits and/or payments.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders/visible file binders/cabinets and on 
   roll microfilm.
     Retrievability: 
       Retrieved by name and Social Security Number or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are protected by guards and controlled by 
   personnel screening.
     Retention and disposal: 
       Local retention varies from 6 months to 10 years; records are 
   either destroyed by tearing shredding, pulping, macerating or 
   burning, or transferred by the Air Force Accounting and Finance 
   Center to the Denver Federal Archives and Records Center where they 
   may be retained for a period up to 56 years. Back-up records for 
   emergency reconstitution in the event of destruction of primary 
   records are stored at the Federal Records Center Annex, GSA, Neosho, 
   MO. Destruction is by shredding or burning.
     System manager(s) and address: 
       Director of Accounting and Finance United States Air Force.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       Requester should be able to provide sufficient proof of identity 
   such as name, Social Security Number, military status, duty status or 
   place of employment or other information verifiable from the record 
   itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       Requesters should be able to provide sufficient proof of 
   identity, such as Social Security Number, military status, duty 
   status or place of employment, or other information verifiable from 
   the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from previous employers, financial and 
   medical institutions, state or local governments, corporations, 
   source documents such as reports, Accounting and Finance Offices 
   (AFO), and Consolidated Base Personnel Offices (CBPO).
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC C

   #....System name: 

       Uniformed Services Savings Deposit Program (USSDP).
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279 and 
   Denver Federal Archives and Record Center, Building 48, Denver 
   Federal Center, Denver, CO 80225 and Record Center Annex GSA, P.O. 
   Box 141, Neosho, MO 64850 (backup storage).
     Categories of individuals covered by the system: 
       This notice covers both the discontinued portion of USSDP and the 
   remaining active part of the system. Effective June 30, 1974 the 
   USSDP program was discontinued except for those members declared 
   missing in action (MIA) during the Vietnam conflict. Prior to June 
   30, 1974, the record system serviced Air Force active duty officers 
   and enlisted personnel serving on a permanent duty assignment outside 
   the United States or its possessions. Effective July 1, 1974, the 
   record system services only Air Force active duty officers and 
   enlisted personnel who have been declared MIA as a result of the 
   Vietnam conflict. Dependents, next of kin, survivors and former 
   spouses of USSDP participants may be included.
     Categories of records in the system: 
       Includes but is not limited to the master account records for 
   each depositor; transaction records of monetary data (deposits, 
   withdrawals and adjustments); allotment records; name and Social 
   Security Number change record; settled records; checkwriting and 
   voucher register data records; interest paid records; quarterly 
   statements records; supplemental address for interest refund records. 
   Also includes correspondence files covering requests for information 
   from members, federal agencies, spouses, former spouses, dependents, 
   survivors, widows or widowers, next of kin, the American Red Cross, 
   Congress, and other Air Force and DOD components.
     Authority for maintenance of the system: 
       10 U.S.C. 1035, Deposits of savings.
   Purpose(s): 
       Provides mechanized and manual account maintenance including 
   updating for deposits, withdrawals, interest accruals, adjustments 
   and summary data for quarterly processing; capability of responding 
   to inquiries regarding the status of each depositors account; 
   capability to settle accounts, issue settlement statements and 
   checks; quarterly statements to depositors showing detailed activity 
   for the current quarters and cumulative balances for prior periods; 
   reconciliation between the Accounting and Finance Officers (AFO) 
   accounts and cash control reports with appropriate audit trails; 
   controls to insure compliance with statutory limitations on amounts 
   deposited, desertion status and conditions under which withdrawals 
   are permitted; and records for storage of historical data on each 
   depositors' account.

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